GEM

BHEL AIR COOLER UNIT Tender for Department Of Heavy Industry Procurement 2025

Bid Publish Date

26-Nov-2025, 8:23 am

Bid End Date

06-Dec-2025, 2:00 pm

Location

MEDAK , TELANGANA

Progress

Issue26-Nov-2025, 8:23 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 2

COOLER AIR COOLER

Tender Overview

Bharat Heavy Electricals Limited (BHEL) under the Department Of Heavy Industry seeks procurement of an AIR COOLER UNIT. While exact quantity and value are not disclosed, the tender includes an option clause allowing up to 25% quantity variations at contracted rates, with delivery times calculated from the last delivery order date and a minimum extension proportional to (additional/original) quantity, not less than 30 days. BHEL requires bidders to maintain market life of offerings with at least 3 years residual life and to avoid end‑of‑life products. This tender emphasizes GST handling guidance and invoicing aligned to the GSTIN of the consignee per terms.

Technical Specifications & Requirements

  • Product: AIR COOLER UNIT (no BOQ items provided)
  • Compliance notes: GST reimbursement as per actuals or applicable rate, whichever is lower
  • Inspection: Pre-dispatch inspection by designated agency if ATC selects it; post-receipt inspection at consignee site; inspection reports and TCS verified
  • Documentation: Submit fully filled PQR, SCC, ATC with Annexure-III; upload latest Udyam certificate from the official portal
  • Invoicing: Issue in consignee name with consignee GSTIN; upload GST invoice scan and GST portal payment screenshot on GeM
  • Obsolescence: Offered product must not be obsolete with at least 3 years residual life as per OEM
  • Misc: Bidder must comply with all ATC terms; general techno-commercial deviations discouraged

Terms, Conditions & Eligibility

  • Quantity flexibility: up to 25% increase/decrease during and after contracting
  • Delivery: calculated extension based on (increased quantity / original quantity) × original delivery period, minimum 30 days; possible extension up to original delivery period
  • Documentation: include PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation requirements
  • Invoices: GST compliant; GSTIN of consignee only; GST portal payment screenshot
  • Inspection: TA/TP agency involvement as per ATC; material inspection reports required
  • Udyam: upload current Udyam certificate; entries must align with supplier capabilities
  • Deviations: minimal techno-commercial deviations; ensure non‑obsolete offerings
  • Payment terms: as per GST rules; reimbursement as applicable

Key Specifications

  • Product category: AIR COOLER UNIT

  • No BOQ items specified

  • EMD/bid security: not disclosed

  • Inspection: pre-dispatch and post-receipt as per ATC

  • GST handling: GSTIN of consignee for invoices

  • OEM lifecycle requirement: minimum 3 years residual market life

  • Documentation: PQR, SCC, ATC with Annexure-III; Udyam certificate

  • Delivery terms: option clause enabling up to 25% quantity variation

Terms & Conditions

  • Option clause permits 25% quantity variation during and after contract

  • GST handling and invoicing aligned to consignee GSTIN

  • Pre-dispatch/post-receipt inspection by authorized agencies

  • Submit PQR, SCC, ATC with Annexure-III and Udyam certificate

  • Product must have at least 3 years residual OEM life

  • Delivery extension calculated with minimum 30 days

Important Clauses

Payment Terms

GST-based reimbursement; invoicing in consignee name with consignee GSTIN; upload GST invoice scan and GST portal payment confirmation

Delivery Schedule

Delivery period extends proportionally with added quantity; minimum extension 30 days; option to extend to original delivery period per ATC

Penalties/Liquidated Damages

Not specified in provided data; bidders should assume standard contract LD as per ATC if invoked

Bidder Eligibility

  • Proven capability to supply AIR COOLER UNIT components

  • Compliance with OEM lifecycle requirements (≥3 years residual market life)

  • GST registration and valid PAN; ability to issue GST-compliant invoices

Past Similar Tenders (Historical Results)

5 found

Desert Air Cooler

Indian Army

RAMGARH, JHARKHAND

Posted: 7 May 2025
Closed: 28 May 2025
GEM

DUCT AIR COOLER

Indian Army

BIKANER, RAJASTHAN

Posted: 25 February 2025
Closed: 18 March 2025
GEM

Symphony Air Cooler 1 KVA

Indian Army

Farrukhabad, UTTAR PRADESH

Posted: 8 February 2025
Closed: 4 March 2025
GEM

AIR DRYING UNIT WITHOUT COOLER

Bharat Heavy Electricals Limited (bhel)

MEDAK, TELANGANA

Posted: 21 July 2025
Closed: 7 August 2025
GEM

INDUSTRIAL AIR COOLING UNIT.

Office Of Dg (ace)

PUNE, MAHARASHTRA

Posted: 10 October 2025
Closed: 31 October 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT mandate certified by bank

5

PQR, SCC, ATC with Annexure-III

6

Udyam registration certificate

7

GST invoice and GST payment screenshot

8

Inspection reports (Pre-dispatch or Post-receipt as applicable)

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid for BHEL AIR COOLER UNIT tender in 2025?

This procurement expects bidders to submit PQR, SCC, ATC with Annexure-III, plus their Udyam certificate. Ensure GSTIN is valid, PAN is active, and EFT mandate is certified. The offer must comply with OEM lifecycle requirements and the 25% quantity variation clause.

What documents are required for this AIR COOLER tender submission?

Required documents include GST certificate, PAN card, cancelled cheque, EFT mandate, PQR, SCC, ATC with Annexure-III, and the latest Udyam certificate. Invoices must be GST-compliant and issued in the consignee’s name with their GSTIN.

What is the 25% option clause in delivery for this tender?

The purchaser may increase or decrease quantity by up to 25% at contracted rates. If exercised during extended delivery, the extra time is calculated as (additional/original) × original delivery period, with a minimum of 30 days.

What are the GST invoicing requirements for BHEL procurement?

Invoices must be raised in the consignee’s name with the consignee’s GSTIN. Upload a scanned GST invoice and GST portal payment screenshot on GeM; GST reimbursement follows actuals or applicable rates, subject to the quoted GST percentage.

What lifecycle requirement is specified for offered AIR COOLER UNIT?

Bidders must ensure the product is not end-of-life; OEM must confirm a minimum of 3 years residual market life at the time of tender submission.

What inspections are involved for receipt of AIR COOLER UNIT?

Pre-dispatch inspection may be conducted by a nominated agency if ATC selects it; post-receipt inspection occurs at the consignee site; inspection reports and TCS are verified.

Which certifications or documents impact eligibility for this tender?

Eligibility hinges on valid PAN, GSTIN, Udyam certificate, and ability to provide PQR, SCC, ATC with Annexure-III; compliance with OEM standards and 3-year residual life is also required.

When and how should delivery extensions be calculated for extra quantity?

Delivery extension uses the formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extension can be up to the original delivery period per ATC terms.