GEM

Indian Army Department Of Military Affairs Spare Parts Tender 2025 for DELETED CYL ASSY HYDRAULIC BRAKE WHEEL and Related Automotive Components

Posted

28 Oct 2025, 06:59 pm

Deadline

07 Nov 2025, 07:00 pm

Location

JAMMU , JAMMU & KASHMIR

Progress

Issue28 Oct 2025, 06:59 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

39

Key Highlights

  • • Brand/OEM requirements: OEM authorization mandatory; genuine spare parts only
  • • Technical standards: IS/ISO compliance not specified; emphasis on OEM-grade spares
  • • Special clauses: 25% quantity variation during contract; extended delivery with minimum 30 days
  • • Eligibility: minimum 5 years’ experience; MSE certificate; vendor rated above 4.5
  • • Warranty & after-sales: 6-month warranty on spare parts; on-site verification of samples
  • • Penalties: rejection for non-genuine parts; potential cancellation for non-compliance
  • • Delivery & logistics: bidder bears all transportation charges for spares and overhaul
  • • Documentation: GST, PAN, experience certificates, OEM authorizations, technical bid documents

Categories 20

BRAKE BRAKE VALVE VEHICLE ACCESSORIES AND COMPONENT COOLER ROTARY COMPRESSOR THREADS INTER COOLER VALVE HYDRAULIC SEALING RING UPVC PIPE FUEL FILTERS FAN FUEL PUMP RING FIRE BREATHING APPARATUS HYDRAULIC BRAKE SPHERICAL BEARING V-BELT HOSE PIPE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad set of automotive spare parts, including DELETED CYL ASSY HYDRAULIC BRAKE WHEEL, GASKET OIL COOLER, GASKET, NARROW V BELT 1325 MM LONG, and multiple filters and hoses. The BoQ lists 25 items, emphasizing genuine, new spare parts with OEM authorization. Notable terms include a 6-month warranty on spare parts, mandatory sample provision within 7 days, and supplier responsibilities for transportation. The Buyer Added Terms introduce a 25% quantity variation up or down, with delivery extended proportionally and minimum 30 days, enabling flexible fulfillment against fluctuating needs. The procurement aims to ensure OEM-grade compatibility, traceability, and post-sale support at the buyer premises for verification. Bidder eligibility rests on authorized vendor status, experience, and quality controls.

Technical Specifications & Requirements

  • Product categories: DELETED CYLINDER ASSEMBLY hydraulic brake wheel, gaskets, belts (poly-Vee 4 PK 1030), filters (oil, primary, fuel), air filters, AC/ fuel system components, cooling system parts, and related spares.
  • Requirements: Only genuine, new spares; no duplicates; supplier to provide 5-year experience certificate and OEM authorization; 6-month warranty on spare parts; transportation charges borne by bidder; samples to be produced at buyers premises for verification; rejection for non-genuine items; GST applicable; MSE certificate required at bid; rating threshold > 4.5.
  • Compliance: Bidder must be an authorized vendor; OEM/auth spares must be provided if non-genuine spares are found; post-selection samples to be tested on-site.
  • Delivery: Option clause allows up to 25% quantity variation; extended delivery period calculations apply with a minimum of 30 days.
  • Documentation: Submit GST, PAN, experience certificates, OEM authorizations, and technical bid documents; samples required for evaluation within 7 days.

Terms, Conditions & Eligibility

  • EMD: Not explicitly specified; ensure alignment with commercial terms and bidder must comply with option clause for quantity changes up to 25%.
  • Eligibility: Authorized vendor with minimum 5 years’ experience; manufacturer/bidder authorization mandatory; MSE certificate required at bid time; GST registration required; bidder rating above 4.5.
  • Delivery & Payment: Delivery period linked to original delivery order; extended time rules apply; transportation costs borne by bidder; GST as per prevailing rates.
  • Quality & Compliance: Only genuine spare parts accepted; non-genuine spares rejected with OEM/auth spare replacement opportunity; 6-month warranty; samples at buyer’s premises for verification; complete post-selection testing may occur.

Key Specifications

  • Product names: DELETED CYL ASSY HYDRAULIC BRAKE WHEEL, GASKET OIL COOLER, GASKET, NARROW V BELT 1325 MM, FUEL FILTER ASSY, OIL FILTER, AIR FILTER, AC/FILTER, INTER COOLER COVER

  • Quantities: 25 item BOQ with unspecified unit quantities; sample submission within 7 days

  • EMD/Estimated value: Not disclosed in data; indicate as per tender submission

  • Experience: Minimum 5 years; authorized OEM/vendor; rating > 4.5

Terms & Conditions

  • 25% quantity variation allowed during contract with proportional delivery extension

  • 6-month warranty on spare parts; genuine spares only; on-site verification

  • Mandatory OEM authorization and 5-year experience; MSE certificate required

  • Bidder bears all transport charges; GST as per prevailing rates

  • Sample items to be provided within 7 days; non-genuine spares rejected

Important Clauses

Payment Terms

GST as per prevailing rates; no explicit advance mentioned; payment aligned to delivery milestones.

Delivery Schedule

Delivery period starts after last date of original delivery order; option clause allows extended delivery with minimum 30 days.

Penalties/Liquidated Damages

Non-genuine spares rejected; possible bid cancellation; OEM/auth replacement required; warranty enforcement.

Bidder Eligibility

  • Authorized vendor of the equipment

  • Minimum 5 years of relevant experience

  • MSE certificate at bid time and GST registration

Bill of Quantities (BOQ) 25 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 DELETED CYL ASSY HYDRAULIC BRAKE WHEEL DELETED CYL ASSY HYDRAULIC BRAKE WHEEL 1 pieces terminator 15
2 GASKET OIL COOLER GASKET OIL COOLER 1 pieces terminator 15
3 GASKET GASKET 1 pieces terminator 15
4 NARROW V BELT 1325 MM LONG NARROW V BELT 1325 MM LONG 1 pieces terminator 15
5 DELETED HIGH PRESSURE PIPE M14X1.5MM UNION N 32 DELETED HIGH PRESSURE PIPE M14X1.5MM UNION N 32 1 pieces terminator 15
6 RING SET RING SET 2 pieces terminator 15
7 DOOR GLASS RH E MARKED GLASS DOOR GLASS RH E MARKED GLASS 1 pieces terminator 15
8 FUEL SYSTEM HOSE PIPE ASSY VI FUEL SYSTEM HOSE PIPE ASSY VI 1 pieces terminator 15
9 DELETED PIPE TRUCK BRAKE VALVE 16 DOUBLE C VALVE DELETED PIPE TRUCK BRAKE VALVE 16 DOUBLE C VALVE 2 pieces terminator 15
10 INTER COOLER COVER INTER COOLER COVER 1 pieces terminator 15
11 ASSY OIL FILTER ASSY OIL FILTER 1 pieces terminator 15
12 OIL FILTER OIL FILTER 1 pieces terminator 15
13 PRIMARY FILTER PRIMARY FILTER 1 pieces terminator 15
14 FUEL FILTER ASSY FUEL FILTER ASSY 1 pieces terminator 15
15 REGULATOR REGULATOR 1 pieces terminator 15
16 SA OF RETURN HOSE FROM FUEL PUMP TO FU SA OF RETURN HOSE FROM FUEL PUMP TO FU 1 pieces terminator 15
17 POLY VEE BELT 4 PK 1030 SAMSONS POLY VEE BELT 4 PK 1030 SAMSONS 1 pieces terminator 15
18 ADJUSTING PIN ADJUSTING PIN 4 pieces terminator 15
19 ASSY BALL JOINT RH THREADS ASSY BALL JOINT RH THREADS 1 pieces terminator 15
20 FAN BELT AC FAN BELT AC 1 pieces terminator 15
21 ANABOND ANABOND 10 pieces terminator 15
22 DELETED CYL ASSY HYDRAULIC BRAKE WHEEL DELETED CYL ASSY HYDRAULIC BRAKE WHEEL 1 pieces terminator 15
23 AIR FILTER AIR FILTER 1 pieces terminator 15
24 AIR FILTER AIR FILTER 1 pieces terminator 15
25 A C FILTER A C FILTER 1 pieces terminator 15

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (minimum 5 years in relevant spares supply)

4

Financial statements / solvency certificates (as per tender norms)

5

EMD/Security deposit documentation (as applicable per procurement policy)

6

Technical bid documents and compliance statements

7

OEM authorization certificates or manufacturer authorization

8

MSE certificate (at bid time)

Frequently Asked Questions

How to bid for Indian Army spare parts tender in 2025 with OEM authorization

Bidders must be authorized OEM vendors with at least 5 years’ experience, furnish OEM authorization, GST registration, and MSE certificate. Provide samples within 7 days, ensure 6-month warranty on spares, and comply with the 25% quantity variation clause. Submit technical and financial bids per terms of the Buyer ATC.

What documents are required for the Indian Army spares tender submission

Required documents include GST registration, PAN, 5-year experience certificates, OEM authorization, MSE certificate, financial statements, and technical bid. Also provide sample items for tech evaluation within 7 days and evidence of authorized vendor status for all listed spare parts.

What are the technical specifications for DELETED CYL ASSY HYDRAULIC BRAKE WHEEL

The tender specifies DELETED CYLINDER ASSEMBLY hydraulic brake wheel and related components; ensure OEM-approved spare parts are used; no duplicates; samples tested on-site; warranties cover 6 months for spare parts; only genuine spares accepted.

When is delivery expected under the 25% quantity variation clause

Delivery adjustments may be up or down by 25% of bid quantity after contracting; extended delivery time is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days. Periods start from the last date of the original order.

What are the payment terms and GST implications for this tender

GST applies as per prevailing rates; payment terms align with standard government procurement schedules, typically on delivery/completion milestones. Ensure GST compliance and provide necessary tax documentation along with bid submission.

What warranty and after-sales support are required for spare parts

A mandatory 6-month warranty on spare parts is required; non-genuine spares lead to rejection; post-selection samples may be tested on-site; OEM/auth spares must be provided if non-genuine items are detected.

What is required to prove eligibility for the MSE and rating criteria

Submit a valid MSE certificate at bid time; maintain vendor rating above 4.5; provide 5-year experience evidence; ensure proof of authorized vendor status and OEM authorization for the listed spares.