HAL Toner Cartridges Consumables Tender HAL Department Of Defence Production India 2025 HP OEM Authorized 2025

Tender Overview

Hindustan Aeronautics Limited (HAL), Department Of Defence Production, invites bids for the supply of toner cartridges and printer consumables (generic category aligned to HP OEM compatibility). The procurement focuses on consumables for various printer models with OEM alignment, requiring HP India Sales Pvt Ltd authorization for non-OEM bidders. The contract emphasizes strict vendor compliance, on-site HAL inspection, and sample approvals prior to bulk supply. Unique conditions include an OEM certification prerequisite and a mandatory compliance sheet signed by the bidder. The procurement scope is limited to supply of goods, with no BOQ items listed, and includes delivery and post-sale service expectations aligned to HAL standards. The engagement is distinguished by proprietary sourcing from the OEM or its authorized partners, ensuring compatibility and serviceability within Indian operations.

Technical Specifications & Requirements

• Product class and cartridge type: generic, compatible with specified HP OEM printers
• Printer/Multifunction machine brand compatibility: HP (OEM alignment required)
• Color: all standard cartridge colors (as applicable to HP models)
• Minimum yield: replacement cartridge pages (exact figure not disclosed in data)
• Model numbers: OEM and cartridge model references to be provided by bidder
• Compliance and testing: bidder must upload OEM authorization and comply with buyer specifications; sample approval required prior to bulk supply
• Inspection: HAL site inspection is final and binding; rejection possible if non-conforming
• Delivery scope: supply-only contract; option clause allows quantity variation up to 50%
• Payment and advance: MSMEs may receive 15% advance against BG; balance 85% within 30 days; non-MSME terms imply 100% payment within 30 days
• Sample and compliance: signed compliance of buyer specifications required for technical evaluation

Terms, Conditions & Eligibility

• GST responsibility: bidders must handle GST; reimbursement tied to actuals or applicable rates (whichever lower)
• OEM authorization: required if bidder is not the OEM; certificate must be uploaded
• Quantity variation: up to +50% during contract; delivery timelines adjust proportionally with minimum 30 days
• Inspection and acceptance: HAL reserves right to short close tendering at any stage; inspection at HAL site is final
• Payment terms: standard 30 days for non-advance; 15% advance for MSMEs with BG; otherwise 100% on receipt/acceptance
• Sample approval: mandatory before bulk supply; non-compliant samples cause rejection
• Propriety procurement: item is restricted to OEM or its authorized partners
• Documentation: bidders must submit OEM authorization, signed compliance, GST, PAN, and financials as applicable