GEM

Indian Army Laminated Cloth Hessian (Q3) Procurement Allahabad Uttar Pradesh 2025

Bid Publish Date

14-Nov-2025, 10:07 pm

Bid End Date

06-Dec-2025, 11:00 am

Bid Opening Date

06-Dec-2025, 11:30 am

EMD

₹29,635

Location

ALLAHABAD , UTTAR PRADESH

Progress

Issue14-Nov-2025, 10:07 pm
AwardPending
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Quantity

31527

Bid Type

Two Packet Bid

Key Highlights

  • • Functional Service Centre requirement in each consignee state; 30-day setup if absent
  • • EMD amount of ₹29,635; payment terms aligned to contract and acceptance
  • • 25% quantity variation option during contract with proportional delivery time calculations
  • • NABL Accredited Lab test or Board of Officers inspection for acceptance
  • • Advance sample submission: 2 samples within 5 days of award; modifications within 7 days
  • • Pre-dispatch inspection option and post-receipt verification at consignee site

Tender Overview

The Indian Army, Department of Military Affairs, seeks procurement of Laminated Cloth Hessian (Q3) in Allahabad, Uttar Pradesh. With an EMD of ₹29,635, the contract involves flexible quantity policies and supplier readiness for post-award sample approvals. The tender emphasizes establishment or presence of service centers in the consignee state for carry-in warranty, and potential NABL testing or Board of Officers inspection prior to acceptance. A key differentiator is the option clause permitting up to 25% quantity variation at contracted rates, with delivery timelines recalculated from the original delivery period. The absence of BOQ items suggests a framework or goods category rather than a fixed quantity schedule. The terms indicate pre-dispatch sample clearance and on-site or pre-dispatch inspection choices. This tender requires readiness for rapid adaptation to buyer-specified sample modifications. The location-specific procurement signals a focus on statewide service support and compliance with regulatory inspection norms. The unique aspect lies in the blend of sample-based validation, option-driven quantity adjustments, and a guaranteed service center within the purchaser’s state to ensure warranty support. Overall, bidders should align with on-site/ carry-in warranty expectations and ensure NABL or equivalent inspection readiness as indicated in the terms.

Technical Specifications & Requirements

  • Category: Laminated Cloth Hessian (Q3)
  • EMD: ₹29,635 (refundable as per terms)
  • Delivery terms: Delivery period adjustments per option clause; increased quantity triggers extended delivery time formula
  • Service center requirement: Functional in each consignee state; establish within 30 days if absent
  • Inspection: NABL-lab test or Board of Officers inspection; pre-dispatch sample approval required
  • Sample process: Submit 2 samples within 5 days of award; modification list within 7 days; bulk supply per approved sample
  • Quality/standards: Not specified in data; compliance with buyer’s sample framework and inspection regimes expected
  • Warranty: On-site carry-in or local service support depending on warranty type; service centers mandated for carry-in warranties

Terms, Conditions & Eligibility

  • EMD: ₹29,635 submitted as per tender terms
  • Delivery: Delivery period may extend with option clause; calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Service center: Must have a functional centre in each consignee state or establish within 30 days of award
  • Inspection: NABL lab testing or Board of Officers inspection; pre-dispatch sampling required
  • Sample approval: Submit 2 samples within 5 days; modifications communicated within 7 days; bulk supply only after approval
  • Warranty/Support: Service availability required; on-site vs carry-in warranty defined by contract
  • Documentation: Detailed submission requirements per ATC; ensure compliance with inspection regime and sample approval timelines

Key Specifications

  • Product category: Laminated Cloth Hessian (Q3)

  • Estimated value: Not disclosed; EMD ₹29,635 indicates substantial scale

  • Delivery: Flexible per option clause; minimum 30 days extension

  • Inspection: NABL lab testing or Board of Officers inspection

  • Sample: 2 samples within 5 days; modification list within 7 days

  • Warranty/service: Functional service center in state; on-site vs carry-in terms

Terms & Conditions

  • Option clause allows up to 25% quantity increase/decrease at contracted rates

  • Functional service center required in each consignee state; 30-day setup window

  • NABL/NBO inspection protocol with pre-dispatch sample approval

Important Clauses

Payment Terms

Payment linked to delivery milestones and acceptance; EMD ₹29,635 submitted with bid; follow contract terms

Delivery Schedule

Delivery period recalculated when quantity increases; minimum 30 days; option exercises may extend period

Penalties/Liquidated Damages

LD provisions not explicitly stated; standard government procurement practice applies per contract

Bidder Eligibility

  • Must have a functional service center in every consignee state or commit to establishing within 30 days of award

  • Must submit 2 advance samples within 5 days of award and comply with modifications within 7 days

  • Must meet NABL/Board of Officers inspection requirements and maintain warranty commitments

Past Similar Tenders (Historical Results)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurement

4

Financial statements / turnover proof

5

EMD submission receipt

6

Technical bid documents and compliance statements

7

OEM authorization or authorized distributorship proof

8

Any NABL test reports or prior inspection certificates (if applicable)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Laminated Hessian tender in Allahabad 2025?

Bidders must meet eligibility criteria, submit GST, PAN, experience and financial documents, provide OEM authorizations, and include EMD ₹29,635. Ensure NABL/NBO inspection readiness, and prepare for advance sample submission within 5 days of award with 7-day modification feedback.

What documents are required for Indian Army Hessian fabric bid Allahabad?

Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD submission receipt, technical compliance, OEM authorization, and any NABL test reports; ensure service center details in each consignee state.

What are the delivery terms for quantity variation in this tender?

The option clause allows up to 25% quantity variation; delivery time adjusts using: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension possible during currency.

What inspections are required for acceptance of goods in this tender?

Acceptance may require NABL accredited lab testing or a Board of Officers inspection; pre-dispatch sample approval is mandatory, and two samples must be submitted within 5 days of award.

What is the EMD amount for this Indian Army Hessian tender 2025?

The EMD amount is ₹29,635; ensure payment through approved channels and provide EMD submission proof with bid; EMD supports bid security and refund per terms.

When does sample approval need to occur for bulk supply?

Two samples must be submitted within 5 days of award; modification list delivered within 7 days; bulk supply must follow approval of the advance sample per contract framework.

What warranty/support is required for Hessian fabric supplies?

Contract requires functional service centers in each consignee state or on-site warranty, with documentation of service capability within 30 days if not already present.

What standards or testing are expected for this Hessian tender in Uttar Pradesh?

NABL testing or equivalent inspection is expected; compliance with pre-dispatch and post-receipt inspection regimes; ensure supplier capabilities for potential NABL report generation.