GEM

Mod Sectt Establishment Department of Defence Rental Items Tender 2025 - 25% Quantity Option & GST/PAN EFT Terms

Posted

23 Oct 2025, 09:59 am

Deadline

03 Nov 2025, 10:00 am

Value

₹30,000

Location

POONCH , JAMMU & KASHMIR

Progress

Issue23 Oct 2025, 09:59 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1127

Category

Flex Board

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: None specified
  • • Technical certifications/standards: Not specified
  • • Special clauses: 25% quantity variation during and after contracting
  • • Eligibility: PAN, GSTIN, Cancelled Cheque, EFT Mandate required
  • • Warranty/AMC: Not specified
  • • Penalties/LD: Not specified
  • • Delivery: Original delivery period; extended period with calculated additional time
  • • Delivery location: Not specified; multiple rental items listed

Categories 2

PLASTIC RENT

Tender Overview

The procurement is issued by the Mod Sectt Establishment under the Department of Defence for a bundle of rental items, including Flex Board, Samosa stands? (listed items), Real Juice Guava, Bottled Water, Biscuits, Shamiyana on Rent, Plastic Chair on Rent (without arm), Plastic Table on Rent, and Floor Mat on Rent. The estimated value is ₹30,000. The location is not specified, and the tender status lacks start/end dates. A key differentiator is the buyer’s option to adjust quantity by up to 25% during and after contract placement, with delivery timing tied to the original schedule and extended periods. Required bidder documentation includes PAN, GSTIN, Cancelled Cheque, and EFT Mandate. This tender targets suppliers capable of providing multiple short-term rental items under a single contract.

Technical Specifications & Requirements

  • No formal technical specifications are published; item categories are rental goods (e.g., seating, tents, mats, consumables) as listed in BOQ.
  • Estimated value: ₹30,000; no EMD amount disclosed.
  • Optional quantity adjustment: up to 25% of bid quantity at contract placement and during currency at contracted rates.
  • Delivery period mechanism: calculated from the last date of the original delivery order, minimum 30 days if extended; extended delivery may align with original period.
  • Documentation required at bid submission: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank).

Terms, Conditions & Eligibility

  • Option Clause: quantity may increase/decrease by up to 25% of bid/contract quantity.
  • Delivery schedule: defined by original and extended periods; additional time formula provided.
  • Payment/EMD: No explicit EMD amount listed; payment terms not detailed beyond document submissions.
  • Required documents for Vendor Code creation: submit PAN, GSTIN, Cancelled Cheque, EFT Mandate.
  • Compliance: bidders must adhere to the option clause and provide complete vendor documentation for registration.

Key Specifications

  • Rental items include: Flex Board, Samosa-related items, Real Juice Guava, Bottled Water, Biscuits, Shamiyana on Rent, Plastic Chair on Rent (without arm), Plastic Table on Rent, Floor Mat on Rent

  • Estimated value: ₹30,000

  • Quantity adjustment: up to 25% of bid quantity during contract placement and currency

  • Delivery period: starts from last date of original delivery order; minimum 30 days for extended period

  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate required

Terms & Conditions

  • Option to adjust quantity by up to 25% during/after contract

  • Delivery period determined by original order date with minimum 30 days extension

  • Mandatory submission of PAN, GSTIN, Cancelled Cheque, and EFT Mandate

Important Clauses

Payment Terms

No explicit payment terms published; bidders must comply with standard RBI/commercial norms and submit EFT Mandate for electronic payments

Delivery Schedule

Delivery period begins from the last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

No LD details published; bidders should anticipate standard contract penalties per delivery delays

Bidder Eligibility

  • Must possess PAN and GSTIN

  • Must provide Cancelled Cheque and bank EFT Mandate

  • Ability to supply multiple rental items (9 listed categories)

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Flex Board 8 FEET X 8 FEET AND 1 TO 2 MM THICKNESS 2 number ravinderpun22 10
2 Samosa 70 gram 300 pieces ravinderpun22 10
3 Real Juice Guava 300 ml 200 pieces ravinderpun22 10
4 Bottled Water Bisleri 330 ml 200 pieces ravinderpun22 10
5 Biscuits Good Day 70 gram 200 pieces ravinderpun22 10
6 Shamiyana on Rent 15 feet x 15 feet 10 number ravinderpun22 10
7 Plastic Chair on Rent without arm white plastic 200 number ravinderpun22 10
8 Plastic Table on Rent Red and white 10 number ravinderpun22 10
9 Floor Mat on Rent 10 feet x 10 feet green 5 number ravinderpun22 10

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by Bank

5

Any vendor code registration documents (as applicable)

Frequently Asked Questions

How to bid for rental items tender in Defence Department 2025?

Bidders must register with the Mod Sectt Establishment, obtain PAN and GSTIN, and submit the required EFT Mandate and Cancelled Cheque with the bid. The tender includes rental items like chairs, tables, mats, and tents; ensure compliance with the 25% quantity option and provide complete vendor details.

What documents are required for submission for this tender in 2025?

Required documents include PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate certified by the bank. Ensure these are uploaded along with any vendor code registration documents to participate and facilitate electronic payment processing.

What items are being rented under this defence department tender in 2025?

The items include Flex Board, items resembling Samosa/Real Juice provisions, Bottled Water, Biscuits, Shamiyana on Rent, Plastic Chair (without arm), Plastic Table, and Floor Mat. The BOQ lists 9 total items, though detailed quantities are not provided.

What is the quantity adjustment policy for this rental tender in Rajasthan?

The policy allows an adjustment of up to 25% of the bid quantity at contract placement and during the currency of the contract at contracted rates. Additional time is calculated per the formula, with a minimum delivery extension of 30 days.

What are the delivery timeframes for this defence rental tender in 2025?

Delivery begins after the last date of the original delivery order. If the option clause is exercised during extended delivery, the extra time is computed as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Are there any warranty or penalty clauses specified for this tender?

No explicit warranty or penalty amounts are stated. Suppliers should anticipate standard contractual penalties for delays and seek clarification during bid submission. Ensure you review the option clause and delivery terms to manage risk.

What is the estimated value and scope of the procurement in this tender?

The estimated value is ₹30,000 for rental goods, covering nine listed items. While EMD details are not disclosed, bidders should prepare documentation accordingly and plan for procurement of multiple short-term rental items under a single contract.

How to ensure GST/PAN/EFT compliance for the defence rental bid?

Ensure your bid includes valid PAN, GSTIN, a bank-certified EFT Mandate, and a Cancelled Cheque. These documents enable financial transactions and compliance checks, facilitating smooth bid evaluation and potential electronic payment processing on contract award.