GEM

Indian Army Laptop Tender Jhansi Uttar Pradesh - Windows 11 Pro & MS Office 2024 Pro CD 2025

Bid Publish Date

21-Nov-2025, 5:52 pm

Bid End Date

01-Dec-2025, 6:00 pm

Bid Opening Date

01-Dec-2025, 6:30 pm

Location

JHANSI , UTTAR PRADESH

Progress

Issue21-Nov-2025, 5:52 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory software bundles: Windows 11 Pro CD and MS Office 2024 Pro CD with laptops
  • • Quantity flexibility: up to 25% increase/decrease during/after contract at contracted rates
  • • Delivery extension rule: time calculation formula based on (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
  • • Demonstration requirement during bid duration
  • • No BOQ items published; expect standard government bid submission documents
  • • Location-specific procurement: Jhansi, Uttar Pradesh for Indian Army
  • • ATC terms govern demonstration and software delivery specifics
  • • Compliance with option clause is mandatory for bidders

Categories 1

LAPTOP

Tender Overview

Organization: Indian Army (Department Of Military Affairs) | Product/Service: Laptops | Location: Jhansi, Uttar Pradesh 284001 | Category: LAPTOP | Scope: Bid for laptop procurement with software bundles as specified in ATC; no BOQ items listed. The tender includes an option to vary quantity by up to 25% of bid quantity during and after contract, at contracted rates. Delivery timing references the last date of the original delivery order, with extension calculations based on the extended delivery period. The ATC mandates demonstration during bid duration and specifies that delivered goods include Windows 11 Pro OS CD and MS Office 2024 Pro CD. This procurement requires bidders to align with the stated option clause and software inclusions.

Technical Specifications & Requirements

  • Product category: Laptop procurement for government use by the Indian Army
  • Software bundle: Windows 11 Pro CD and MS Office 2024 Pro CD to be delivered with the devices per ATC
  • Delivery period mechanics: Delivery begins from the last date of the original delivery order; if option exercised, additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
  • Quantity flexibility: Purchaser may increase/decrease quantity by up to 25%; extension possible within contracted rates
  • Demonstration requirement: Goods must be demonstrated during bid duration to acceptable standards
  • BOQ/status: No BOQ items provided; no explicit technical specs beyond software inclusions are listed

Terms, Conditions & Eligibility

  • EMD/financial details: Not specified in the provided data
  • Delivery terms: Delivery timeline correlates with original delivery order date; extended time rules apply
  • Software inclusion: Laptops to be supplied with Windows 11 Pro and MS Office 2024 Pro per ATC
  • Demonstration: Mandatory demonstration of goods during bid duration
  • Option clause compliance: Bidders must comply with quantity variation up to 25% and related delivery time adjustments
  • Documentation: Not explicitly listed beyond ATC; ensure readiness for standard government bid documents

Key Specifications

  • Product: Laptop

  • Software: Windows 11 Pro CD, MS Office 2024 Pro CD

  • Delivery: From last date of original delivery order; extended delivery period calculations

  • Quantity: Up to 25% variation (increase/decrease)

  • Demonstration: Mandatory during bid duration

  • BOQ: Not provided

Terms & Conditions

  • Option Clause: Up to 25% quantity variation during contract at contracted rates

  • Delivery Extension: Minimum 30 days, formula-based timing

  • Software Bundles: Windows 11 Pro and MS Office 2024 Pro included

Important Clauses

Delivery Terms

Delivery period commences from the last date of the original delivery order; extension time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; further extension possible within contracted rates

Demonstration of Goods

Goods must be demonstrated during bid duration to confirm compliance with requirements

Software Inclusions

Delivered laptops must include Windows 11 Pro CD and MS Office 2024 Pro CD as specified in ATC

Bidder Eligibility

  • Must comply with the option clause to vary quantity up to 25%

  • Must demonstrate goods during bid duration

  • Must deliver laptops with Windows 11 Pro and MS Office 2024 Pro bundles

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from similar laptop procurements (if available)

4

Financial statements (as applicable)

5

EMD documentation (if applicable per law/govt norms)

6

Technical bid documents showing compliance with software inclusions

7

OEM authorization or distributor authorization (if required)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the Indian Army laptop tender in Jhansi?

Bidders must prepare standard submission documents and demonstrate the goods during the bid duration. Ensure compliance with the option clause allowing up to 25% quantity variation and include laptops with Windows 11 Pro and MS Office 2024 Pro per ATC. Verify delivery terms start from the original delivery order date and follow the 30-day minimum extension rule.

What documents are required for the laptop procurement tender in Jhansi?

Submit GST certificate, PAN card, and relevant experience certificates for similar laptop procurements. Include financial statements if applicable, EMD documentation if required, OEM or distributor authorizations, and technical bid documents showing compliance with Windows 11 Pro and MS Office 2024 Pro inclusions.

What are the software inclusions for the laptops in this tender?

Each laptop must be delivered with Windows 11 Pro CD and MS Office 2024 Pro CD as specified in the ATC. Ensure licensing terms match government standards and that media are provided with the hardware delivery.

What is the quantity variation allowed in this bid?

Purchaser may increase or decrease the order quantity by up to 25% of the bid quantity at the time of placement and during contract currency, at the contracted rates. Bidders must plan for scalable production and delivery schedules accordingly.

When does delivery begin for the Jhansi laptop contract?

Delivery period starts from the last date of the original delivery order. If an extended delivery period is triggered, the additional time is calculated by (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What is required for demonstration of goods in this tender?

Bidders must demonstrate the laptops during the bid duration to verify hardware quality, software loading, and bundle compliance with Windows 11 Pro and MS Office 2024 Pro as per ATC.

Are BOQ items provided for the Indian Army laptop tender in Jhansi?

No BOQ items are listed in the tender data provided. bidders should rely on standard procurement documentation and ATC software bundle requirements, and be prepared for variable quantities as per the option clause.

What are the key eligibility criteria for this laptop tender?

Eligible bidders must comply with the option clause (up to 25% quantity variation), provide demonstration of goods during bid, and ensure laptops are delivered with Windows 11 Pro and MS Office 2024 Pro per ATC. Submissions require standard government bid documents and OEM authorizations if required.

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