GEM

Puducherry Women's Commission procurement of Entry/Mid Desktop Computers, Multifunction Machines & Line Interactive UPS with AVR 2025

Bid Publish Date

17-Nov-2025, 11:36 am

Bid End Date

01-Dec-2025, 12:00 pm

Location

PONDICHERRY , PUDUCHERRY

Latest Corrigendum Available

Progress

Issue17-Nov-2025, 11:36 am
Corrigendum27-Nov-2025
AwardPending
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Quantity

14

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification for bidder or OEM
  • • BIS licence and type-test certificates required
  • • Scope includes supply, installation, testing, commissioning, training
  • • Escalation matrix and toll-free service contact required
  • • Functional service center in the State of each consignee location
  • • 30-day timeline to establish service centers post-award
  • • Option clause permits 25% quantity variation during contract
  • • OEM authorization with Gem Reference Number details required

Categories 4

UPS ATM MACHINE MICRO CONTROLLER

Tender Overview

The Puducherry Women’s Commission, operating under the Women and Child Development Department Puducherry, seeks procurement of Entry and Mid Level Desktop Computers, Multifunction Machines (MFM) v2, and Line Interactive UPS with AVR (V2). While the exact quantity and estimated value are not disclosed, the contract scope includes supply, installation, testing, commissioning, and operator training, with Statutory Clearances if required. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates and a delivery schedule tied to the original delivery period. Bidders must ensure ISO and BIS compliance, along with post-award service commitments. Location-based tender in Puducherry, under a government procurement framework, with mandatory OEM authorization and service-center requirements.

Technical Specifications & Requirements

  • Standards and certifications required: ISO 9001 certification for bidder or OEM; BIS licence and type-test/approval certificates as prescribed; products to meet specified product verification requirements in the bid document.
  • Scope of supply: Supply, Installation, Testing, Commissioning of goods; operator training; compliance with statutory clearances if any.
  • Service & Support: Escalation matrix with telephone numbers; dedicated toll-free service; functional Service Centre in the state of each consignee location for carry-in warranty; centers to be established within 30 days of award with documentary proof.
  • Authorizations: Bid-specific OEM authorization with details (Gem Reference Number, vendor contact).

Terms, Conditions & Eligibility

  • EMD and price variation: No explicit EMD amount disclosed in available data; option clause permits ±25% quantity variation at contracted rates.
  • Delivery & installation: Delivery period linked to last date of original order; additional time calculation based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Documentation: Upload BIS, type test certificates, ISO 9001 certificate, OEM authorizations; ensure all required certificates accompany bid.
  • Warranty & support: Post-sales service expectations include service center presence and escalation mechanism; on-site/Carry-in warranty terms not fully specified in available data.
  • Compliance: Bidders must ensure ISO 9001 and BIS compliance and upload required certificates with bid submission.

Key Specifications

  • Product categories: Entry/mid level Desktop Computers, Multifunction Machines (MFM) v2, Line Interactive UPS with AVR (V2) for Q2 procurement

  • Standards: ISO 9001 certification for bidder or OEM; BIS licence; type-test certificates

  • Scope: Supply, Installation, Testing, Commissioning, Operator Training

  • Service: Escalation matrix, toll-free support, state-wise service centers with 30-day establishment period

  • Authorization: Bid-specific OEM authorization with Gem Reference Number

Terms & Conditions

  • Option clause allowing ±25% quantity variation at contracted rates

  • Mandatory ISO 9001 and BIS certifications with certificates uploaded

  • Delivery period tied to original order date with potential extension rules

Important Clauses

Payment Terms

Not explicitly disclosed in available data; participation requires compliance with standard procurement payment terms once published in ATC

Delivery Schedule

Delivery period begins from last date of original delivery order; extended time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not detailed in provided data; standard government procurement LDs may apply per ATC

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must possess BIS licence and type-test certification as prescribed

  • Must provide OEM authorization and gem reference details at bid submission

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (relevant to ICT hardware and UPS installation)

4

Financial statements (as applicable)

5

EMD/Security deposit documents (if applicable per ATC)

6

Technical bid documents showing ISO 9001 and BIS compliance

7

OEM authorization letters confirming product supply

8

Type test certificates and BIS licences as prescribed in bid document

Corrigendum Updates

2 Updates
#1

Update

27-Nov-2025

Extended Deadline

01-Dec-2025, 12:00 pm

Opening Date

01-Dec-2025, 12:30 pm

#2

Update

18-Nov-2025

Frequently Asked Questions

Key insights about PUDUCHERRY tender market

What documents are required for the ICT tender in Puducherry?

Bidders must submit GST certificate, PAN, ISO 9001/BIS certificates, OEM authorization, type-test certificates, and service-center proof. Include experience certificates and financial statements as applicable, plus the bid-specific OEM confirmation with Gem reference details.

How does the 25% quantity option clause affect delivery in Puducherry?

The purchaser may adjust quantity by ±25% at contract; delivery scheduling follows the original order timeline with extended time calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days, ensuring supply continuity.

Which standards are mandatory for bidders in this procurement?

Bidders must be ISO 9001 certified (bidder or OEM) and provide BIS licence with type-test certificates. These certs accompany the bid and verify product quality and regulatory compliance for ICT equipment and UPS units.

What scope of supply is expected for the Puducherry tender?

Scope includes supply, installation, testing, commissioning of goods, operator training, and any required statutory clearances; the OEM must provide escalation matrix and toll-free service support.

What is required for service centers in this tender?

Bidder must have a functional service center in the State of each consignee location or establish one within 30 days of award, with documentary evidence submitted before payment release.

When are OEM authorizations and Gem reference details needed?

Bid-specific authorization must be submitted at participation, confirmed by the OEM, including Gem Reference Number, with vendor contact details to be furnished in the bid.

What installation services are included in the bid?

The bid requires not only supply but complete installation, testing, commissioning, and operator training, ensuring seamless deployment of desktops, MFMs, and line-interactive UPS at the Puducherry location.

What differentiates this tender for Puducherry procurement?

Key differentiators include the option clause for quantity variation up to 25%, ISO 9001 / BIS compliance, and mandatory service-center presence with establishment within 30 days post-award.

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