GEM

Indian Coast Guard Photocopier Paper & Office Supplies Tender Mumbai Maharashtra 2025

Posted

24 Oct 2025, 01:35 pm

Deadline

04 Nov 2025, 10:00 am

Value

₹11,93,355

Location

MUMBAI , MAHARASHTRA

Progress

Issue24 Oct 2025, 01:35 pm
AwardPending
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Quantity

559

Category

Photocopier Paper 210MM y 325MM F S

Bid Type

Two Packet Bid

Key Highlights

  • • Organization: Indian Coast Guard
  • • Category: Office supplies including photocopier paper, PVC hoses, sealing materials, abrasives, wax, and safety equipment
  • • Estimated value: ₹1,193,355.00
  • • Delivery: Option to adjust quantity up to 25% during contract; extended delivery time rules apply
  • • Documentation: PAN Card, GSTIN, cancelled cheque, EFT mandate (certified)
  • • Inspection: Post-receipt inspection at consignee site; no pre-dispatch inspection by default
  • • Turnover: 3-year average turnover required with audited statements or CA/Cost Accountant certificate
  • • Experience: Proof via contracts, invoices, or client execution certificates

Categories 4

BATTERY SILICON CARBIDE WATER HOSE FIRST AID BOX

Tender Overview

Organization: Indian Coast Guard (Department of Defence) in Mumbai, Maharashtra invites bids for a range of office consumables, including Photocopier Paper 210mm x 325mm, Photocopier Paper 215mm x 297mm A4, PVC flexible water hose 1 inch, Paper Napkin, M seal or equivalent, Abrasive paper 230mm x 280mm Silicon Carbide, Candle Wax, Xerox Paper 80 GSM 420 x 297mm A3, Quick Dry Steel Putty SF, Wet Surface Repair Putty, Battery Dry 1.5V (small), Pencil Cell R6, Safety Gloves, and Teflon Tape. Estimated value is ₹1,193,355.00. Quantity flexibility up to 25% is stated; delivery periods recalculated if options exercised. Turnover and past experience criteria apply per tender terms. Bidders must follow post-receipt inspection procedures at consignee site. Document uploads include PAN, GSTIN, cancelled cheque, and EFT mandate.

Technical Specifications & Requirements

  • Total items in scope: 13 line items (BOQ lists 13 items with N/A quantities).
  • Key product categories: Photocopier paper, paper napkins, sealing mats, abrasives, wax, batteries, and PPE.
  • Delivery/inspection: Post-receipt inspection at consignee site; pre-dispatch inspection not universally required.
  • Financial/turnover: Minimum average annual turnover required for last 3 years; audited balance sheets or CA/cost accountant certificate to be uploaded.
  • Experience: Past project experience evidence such as contract copies with invoices or client execution certificates.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; certificates required for bid submission.
  • Option clause: Quantity may increase/decrease by up to 25% during procurement and during currency of contract with contracted rates.

Terms, Conditions & Eligibility

  • EMD/Performance: Not explicitly specified; ensure submission of required financial/guarantee documents per ATC.
  • Turnover rule: Average turnover over the last 3 financial years must meet the bidder’s stated threshold in the bid document.
  • Delivery timelines: Delivery period to be recalculated if option clause exercised; minimum time considerations apply.
  • Payment terms: Not detailed in provided data; bidders should reference ATC for terms.
  • Documents: Required documents include PAN, GSTIN, cancelled cheque, EFT mandate; failure to upload certificates may result in rejection.
  • Inspection: Post-receipt inspection is mandatory at consignee site; pre-dispatch inspection not universally required.
  • Eligibility: Past experience proof via contracts, invoices, execution certificates or client attestations; turnover certificates by CA/Cost Accountant acceptable.

Key Specifications

  • Photocopier Paper 210mm x 325mm

  • Photocopier Paper 215mm x 297mm (A4 size)

  • PVC flexible water hose 1 inch

  • Paper Napkin

  • M seal or equivalent

  • Abrasive paper 230mm x 280mm Silicon Carbide

  • Candle Wax

  • Xerox Paper 80 GSM 420 x 297mm A3

  • Quick Dry Steel Putty SF

  • Wet Surface Repair Putty

  • Battery Dry 1.5 V size Small (R6)

  • Pencil Cell

  • Safety Gloves

  • Teflon Tape

Terms & Conditions

  • 25% quantity fluctuation allowed during contract and currency

  • Post-receipt inspection at consignee site is mandatory

  • Turnover and past experience proof required in last 3 years

  • PAN, GSTIN, cancelled cheque, EFT mandate must be submitted

  • Contractor to provide appropriate contract/invoice-based past experience evidence

Important Clauses

Payment Terms

Not specified in data; bidders should verify ATC for payment schedule and milestones

Delivery Schedule

Delivery period may be extended proportionally with increased quantity; minimum 30 days rule applies

Penalties/Liquidated Damages

Not explicitly provided; standard L.D. provisions to be clarified in ATC

Bidder Eligibility

  • Minimum 3-year average annual turnover as per last three completed financial years

  • Proof of past experience via contracts/invoices or client execution certificates

  • Registered GSTIN and PAN; bank EFT mandate provided

Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Photocopier Paper 210MM y 325MM F S Photocopier Paper 210MM y 325MM F S 40 ream abodhkumar@047 25
2 Photocopier Paper 215MMy297MM A4 Size Photocopier Paper 215MMy297MM A4 Size 150 ream abodhkumar@047 25
3 PVC Flexible water Hose 1 inch PVC Flexible water Hose 1 inch 70 mtrs abodhkumar@047 25
4 Paper Napkin Paper Napkin 100 pkts abodhkumar@047 25
5 M seal or Equivalent M seal or Equivalent 20 kgs abodhkumar@047 25
6 Abrassive Paper 230MMX280MM Silicon Carbide Abrassive Paper 230MMX280MM Silicon Carbide 30 nos abodhkumar@047 25
7 Candle Wax Candle Wax 5 kgs abodhkumar@047 25
8 Xerox Paper 80 GSM 420 y 297MM A3 Size Xerox Paper 80 GSM 420 y 297MM A3 Size 5 ream abodhkumar@047 25
9 Quick Dry Steel Putty SF Quick Dry Steel Putty SF 2 nos abodhkumar@047 25
10 Wet Surface Repair Putty Wet Surface Repair Putty 2 nos abodhkumar@047 25
11 Battery Dry 1 point 5 V Size Small Pencil Cell R 6 Battery Dry 1 point 5 V Size Small Pencil Cell R 6 50 nos abodhkumar@047 25
12 Safety Gloves Safety Gloves 60 pairs abodhkumar@047 25
13 Teflon Tape Teflon Tape 25 nos abodhkumar@047 25

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 years

6

Contract copies with invoices or execution certificates as past experience proof

7

Any certificates demonstrating compliance with tender terms

8

Technical bid documents and OEM authorizations if applicable

Frequently Asked Questions

What documents are required for the Mumbai office supplies tender in 2025?

Bidders must submit PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank, and turnover proof (audited balance sheets or CA/Cost Accountant certificate) for the last 3 years, plus contract/invoice-based past experience evidence. Ensure OEM authorizations where applicable and post-inspection acceptance terms.

How is quantity adjustment handled in this Coast Guard procurement?

The purchaser may increase or decrease the bid quantity up to 25% at contract placement and during the currency of the contract at contracted rates. Delivery time will be recalculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What is the delivery inspection process for this tender in Mumbai?

Post-receipt inspection is mandatory at the consignee site before acceptance. Pre-dispatch inspection is not automatically required unless specified in ATC. Ensure readiness for post-delivery verification and compliance checks for all items listed.

What items are included under the 2025 Coast Guard office supplies tender?

The scope includes Photocopier Paper in two sizes (210x325 mm and 215x297 mm), PVC flexible water hose, paper napkins, M seal or equivalent, abrasive silicon carbide paper, candle wax, Xerox paper 80 GSM A3, quick-dry putty, wet surface repair putty, batteries (1.5V R6), pencil cells, safety gloves, and Teflon tape.

What turnover documentation is accepted for eligibility in this tender?

Bidder must provide average turnover for the last 3 financial years via certified audited balance sheets or a CA/Cost Accountant certificate. If the entity is under 3 years old, turnover is calculated from the date of incorporation onward.

How to bid for Coast Guard procurement of office supplies in Mumbai 2025?

Prepare and upload PAN, GSTIN, cancelled cheque, EFT mandate, turnover proofs, and past experience documents. Comply with post-receipt inspection requirements and confirm any OEM authorizations. Follow ATC terms for delivery timelines, quantity fluctuations, and payment terms once provided.

Which certifications or standards are required for this tender?

The data lists no explicit ISI/ISO standard; bidders should verify ATC for any required certifications. Ensure documentation demonstrates capability in handling the listed items and compliance with post-delivery inspection criteria; OEM authorizations may be needed for specific brands.

What is the estimated value and item scope for this bid?

Estimated value is ₹1,193,355.00. The item scope covers 13 listed office consumables including photocopier papers in two sizes, abrasives, putty, papers, wax, batteries, gloves, and related accessories, with quantities adjustable within a 25% band.