GEM

Indian Army Repair Services for Canon/Xerox/Epson Machines Tender 2025 Department of Military Affairs India

Bid Publish Date

19-Nov-2025, 6:24 pm

Bid End Date

29-Nov-2025, 7:00 pm

Bid Opening Date

29-Nov-2025, 7:30 pm

Location

ANANTNAG , JAMMU AND KASHMIR

Progress

Issue19-Nov-2025, 6:24 pm
AwardPending
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Quantity

4

Category

REPAIR OF CANON XEROX MACHINE REGD NO 2E401021

Bid Type

Single Packet Bid

Categories 1

MACHINE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids to repair multiple legacy office devices: CANON/XEROX/MFD machines under REGD NUMBERS 2E401021, 2E400916, 2E402312 and X5E9409471 (EPSON L3150). Scope centers on repair services for these devices within the stated procurement, with no explicit quantity or value published. Key differentiators include pre-dispatch inspection, mandatory Material Test Certificates, and external lab testing at the purchaser’s expense. A flexible option clause allows up to 25% quantity variation at contracted rates, with delivery-time recalculation based on the original period. This tender emphasizes compliance, quality checks, and adherence to buyer-directed inspection protocols.

Technical Specifications & Requirements

  • Service: Repair of CANON, XEROX, and EPSON L3150 devices with REGD numbers as listed
  • Inspection: Pre-dispatch inspection at Seller premises by Buyer/Consignee or nominated external agency; external testing costs borne by Buyer
  • Documentation: Material Test Certificate to accompany supply; certificates uploaded with bid; lab results decisive for acceptance
  • Testing: In-house facilities provided by Seller; external labs may be used; readiness communicated via email; 7-day inspection window post-offer
  • Clause: Option to extend quantity up to 25% during contract, with delivery period adjusted proportionally, minimum 30 days
  • Compliance: Strict adherence to buyer’s terms, ATC, and corrigenda; non-submission may lead to rejection

Terms & Eligibility

  • EMD: Not disclosed in available data; bidders must comply with certificates and documents as per Bid Document/ATC
  • Delivery: Extended delivery time may be calculated if option clause exercised; baseline delivery window determined by original contract
  • Quality: Material Test Certificate mandatory; lab results are sole acceptance criteria
  • Inspection: Pre-dispatch inspection by Buyer/Consignee or nominated agency; costs borne by Buyer for external tests
  • Documentation: Upload all required certificates with bid; ensure compliance with ATC/Corrigendum
  • Compliance: Bidder to comply with generic terms and purchaser’s inspection regime; failure to comply may lead to rejection

Key Specifications

    • Product/Service: Repair of CANON and XEROX office machines with REGD numbers 2E401021, 2E400916, 2E402312 and EPSON L3150 REGD NO X5E9409471
    • Inspection: Pre-dispatch inspection at Seller premises; Buyer/Consignee or Nominated External Inspection Agency; fees for external labs borne by Buyer
    • Certificates: Material Test Certificate to accompany supply; certificates submitted with bid; lab results decisive for acceptance
    • Delivery/Timeframe: Option to increase quantity up to 25% with revised delivery period; minimum extension rule is 30 days
    • Quality/Compliance: Upload all required certificates; comply with ATC and corrigenda; non-submission may lead to rejection

Terms & Conditions

  • EMD: Amount not disclosed; ensure submission as per Bid Document

  • Pre-dispatch inspection required; material test certificate mandatory

  • Up to 25% quantity variation allowed with adjusted delivery period

  • External inspection/testing costs borne by Buyer; in-house testing at Seller's facility

Important Clauses

Delivery Schedule

Delivery period may extend proportionally with quantity variation up to 25%; minimum 30 days extension rule applies

Payment Terms

Not disclosed in available data; bidders should expect standard government terms per ATC

Penalties/Liquidated Damages

Not specified in provided data; penalties to be as per GTC and contract terms

Bidder Eligibility

  • Experience in repair of CANON/XEROX/EPSON office equipment

  • Ability to provide Material Test Certificates with supply

  • Compliance with pre-dispatch inspection requirements and submission of certificates

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for repair of Canon/Xerox/Epson devices

4

Financial statements (as applicable by organization norms)

5

Material Test Certificate for supplied items

6

OEM authorization or service capability (if required)

7

Technical bid documents and ATC/Corrigendum acknowledgments

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army repair tender in 2025 for Canon/Xerox/EPSON devices

Bidders must submit GST, PAN, experience certificates, financial statements, and Material Test Certificate with the bid, along with OEM authorizations if required. Compliance with ATC and Corrigendum is mandatory. The tender allows up to 25% quantity variation; ensure readiness for pre-dispatch inspection.

What documentation is required for Indian Army Canon/Xerox repair bid 2025

Required documents include GST registration, PAN card, experience certificates for similar repair work, financial statements, Material Test Certificate, and any OEM authorizations. All credentials must be uploaded with the bid, adhering to the ATC and corrigenda.

What are the technical specifications for EPSON L3150 repair in this tender

Technical scope covers repair of EPSON L3150 with REGD NO X5E9409471; a Material Test Certificate must accompany delivery; pre-dispatch inspection is mandatory; external lab testing may be used with buyer borne costs.

When is the delivery window after order for these repairs in 2025

Delivery timing can be adjusted if the option clause is exercised, with a minimum extension of 30 days; the extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period.

What is required for pre-dispatch inspection under this Indian Army tender

Pre-dispatch inspection must occur at Seller premises or designated site; buyer or nominated agency conducts testing; external labs may be involved; 7-day inspection window is noted in tender terms.

Are there penalties or LD clauses for late repair delivery in this bid

Penalties/LD details are not explicitly published in the available data; bidders should align with standard GTC penalties and any contract-specific terms in the final bid document.

What standards or certifications must be included in the material test process

Material Test Certificate must accompany the supply; lab results determine acceptance; ensure documentation aligns with IS/ISO norms as applicable per ATC and corrigenda.

Who bears costs for external inspection and testing in this tender

Buyer bears external inspection/testing charges; in-house testing facilities are provided by the seller at no cost to the tester.