GEM

Cooperative Department Uttar Pradesh Lucknow N/A Procurement of All in One PC MFM and Line Interactive UPS with AVR 2025

Posted

21 Oct 2025, 04:26 pm

Deadline

05 Nov 2025, 05:00 pm

EMD

₹3,50,000

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue21 Oct 2025, 04:26 pm
AwardPending
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Quantity

456

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Up to 25% quantity variation during and after contract with calculation based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • • EMD amount of ₹350,000
  • • OEM turnover criteria and requirement to provide audited balance sheets or CA certificate
  • • Mandatory functional service centers in the state of each consignee location or establish within 30 days of award
  • • Category-specific performance: All in One PC (V2), Multifunction Machine MFM (V2), Line Interactive UPS with AVR (V2)
  • • Factory preloaded OS with certification and AVR-backed UPS performance specifications
  • • Delivery period linked to last date of original delivery order with option-based extensions
  • • Payment terms, turnover proofs, and OEM-related eligibility details embedded in T&Cs

Categories 2

UPS MACHINE

Tender Overview

The tender is issued by the Cooperative Department, Uttar Pradesh, for the procurement of All in One PC (V2), Multifunction Machine MFM (V2), and Line Interactive UPS with AVR (V2). The estimated value is not disclosed; the bid carries an EMD of ₹350,000. The location is LUCKNOW, UTTAR PRADESH 226001. The scope covers desk-top and multifunction computing devices with integrated OS, RAM, storage, display, and printing capabilities, plus AVR-backed power protection. A key differentiator is the inclusion of an option clause allowing up to 25% quantity variation during and after contract award, with delivery timelines linked to the last delivery order date. This tender emphasizes supplier capability, service reach, and compliance with specified standards. Unique clauses require OEM turnover validation and post-award service-center availability in the state.

Technical Specifications & Requirements

  • Device categories include All in One PC (V2), Multifunction Machine MFM (V2), and Line Interactive UPS with AVR (V2).
  • Specifications referenced include: Processor Number, RAM Type, RAM Size (GB), storage type and capacity (GB), display size (inches), and number of ports.
  • Printing capabilities with ISO/IEC 24734 speeds for A4 (monochrome/color) and A3 (mono/color); includes auto duplexing and paper handling (Original Document Feeder, main paper trays).
  • UPS metrics: inverter efficiency, AVR output variation, and guaranteed battery backup time; warranty terms apply to UPS and batteries.
  • OS must be factory preloaded with certification; connectivity and stand specs are required; minimum printing and paper handling capabilities are mandated.
  • The tender requires OEM turnover evidence and service-center availability within the state for carry-in or on-site warranty.

Terms, Conditions & Eligibility

  • EMD: ₹350,000; payment terms and submission details to be as per Terms & Conditions.
  • Turnover criteria: minimum average annual turnover over last 3 financial years; documented via audited balance sheets or CA certificate.
  • OEM turnover: OEM must meet turnover criteria; for bunch bids, OEM of the primary high-value product must comply.
  • Service centers: must have functional service centers in the state of each consignee location or establish within 30 days of award; carry-in vs on-site warranty implications noted.
  • Delivery period flexibility up to 25% with a minimum 30-day base; operational dates depend on delivery order and extension rules.
  • Documentation required includes GST, PAN, experience certificates, financials, and OEM authorizations as stipulated in the tender terms.

Key Specifications

  • All in One PC (V2) and Multifunction Machine MFM (V2) with factory preloaded OS and certification

  • Line Interactive UPS with AVR (V2) with specified inverter efficiency and AVR voltage regulation

  • RAM type and RAM size (GB) clearly defined, storage type and capacity (GB)

  • Display size (inches) and number of ports; original document feeder and main paper trays

  • Printing speeds per ISO/IEC 24734 for A4 (mono/color) and A3 (mono/color); auto duplexing

  • Warranty terms for UPS and batteries; required warranty duration and AMC terms

  • Electrical ratings: rated output voltage, THD, and AVR output variation

Terms & Conditions

  • EMD amount and submission of financial proofs

  • Delivery flexibility up to 25% and minimum 30 days extension

  • State-level service center availability and OEM turnover compliance

Important Clauses

Payment Terms

To be as per buyer terms; includes EMD and post-award payment schedule

Delivery Schedule

Delivery period starts from last date of original DO; extension calculations apply with minimum 30 days

Penalties/Liquidated Damages

Penalty clauses and performance bonds to be as per tender terms; specifics not disclosed here

Bidder Eligibility

  • 3-year average turnover criteria with audited evidence

  • OEM turnover requirements for primary high-value product

  • Functional service center presence in the state or plan to establish within 30 days

Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-12400, Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 53.1 - 58 (20.91" - 22.83")
Ports Number of Ports 1-HDMI, 1-DP, 1-USB 3.0 TYPE A, 1-USB TYPE C, 2-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1- VGA, 1-USB 3.1 Gen 2 TYPE A, 1-USB 3.1 Gen 1 TYPE A, 2-USB 3.0 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C, 2-USB 3.1 Gen 1 TYPE C, 1-USB 3.2 Gen 2 TYPE C, 2-USB 3.2 Gen 2 TYPE C, 2- HDMI
Generic Stand Standard, Height Adjustable, Swivel and Pivot, Height Adjustable and Swivel and Pivot

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA/Cost Accountant turnover certificate for last 3 financial years

4

Experience certificates demonstrating relevant supply of All in One PC, MFM, or UPS systems

5

OEM authorization/partnership documents

6

Technical bid documents and compliance certificates

7

Proof of service-center presence or a plan to establish within 30 days of award

Frequently Asked Questions

What are the eligibility criteria for all in one PC tender in Lucknow 2025?

Bidders must meet turnover criteria for the last 3 financial years with audited statements, provide OEM authorizations, and demonstrate service-center coverage in Uttar Pradesh. The OEM must also meet turnover requirements, and the bid requires GST and PAN documents, plus experience certificates showing relevant supply of PCs or UPS systems.

How to participate in the Cooperative Department Lucknow IT equipment bid 2025?

Submit the technical and financial bids with EMD of ₹350,000, provide GST and PAN, turn over certificates, OEM authorizations, and service-center proof. Ensure compliance with delivery terms, option clause for 25% quantity variation, and OS certification requirements embedded in the tender.

What documents are required for the IT equipment tender submission in Lucknow?

Required documents include GST certificate, PAN card, audited financials or CA turnover certificate for last 3 years, experience certificates for similar procurements, OEM authorization, technical bid documents, and proof of service-center presence or plan to establish within 30 days.

What are the technical specifications for the UPS and PC categories in this tender?

Standards include factory preloaded OS with certification, RAM type and size, storage type and capacity, display size, port count, and Original Document Feeder for scanning. Printing speeds follow ISO/IEC 24734 for A4/A3, with auto duplexing and minimum guaranteed battery backup times.

What is the EMD amount and when is it payable for the Lucknow bid?

EMD is ₹350,000. It must accompany the bid as security; terms specify payment against bid submission and may be adjusted per tender rules. Ensure readiness of demonstated ECs and bank instrument validity as per procurement norms.

When is the delivery period and how are extensions calculated for this tender?

Delivery begins after the last date of the original delivery order. If quantity increases by up to 25%, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

How to verify OEM turnover criteria for the primary product in this bid?

Provide certified audited balance sheets for the last 3 years or CA/Cost Accountant turnover certificates. If the OEM is <3 years old, use turnover from completed years post-constitution, and ensure the primary product OEM meets the specified turnover threshold.

What service-center requirements exist for warranty in this Lucknow tender?

Bidder/OEM must have a functional service center in the state where consignees are located for carry-in warranty; if not, establish within 30 days of award. On-site warranty is exempted only if explicitly stated in the contract.

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