GEM

Urban Development And Housing Department Bihar Drinking Water ATM Tender Supaul Bihar 2025 Version 2

Bid Publish Date

28-Nov-2025, 9:55 pm

Bid End Date

09-Dec-2025, 2:00 pm

EMD

₹50,000

Location

SUPAUL , BIHAR

Progress

Issue28-Nov-2025, 9:55 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

7

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory ₹50,000 EMD submission with bid
  • • Must establish or prove a Functional Service Centre in Bihar within 30 days
  • • Dedicated toll-free service line and escalation matrix required
  • • GST payable by bidder; reimbursement limited to actuals or quoted rate
  • • Option clause allows ±25% quantity adjustment at contract placement and during currency
  • • No BOQ items listed; procurement emphasizes installation, maintenance and service readiness
  • • Carrier/warranty terms: service centre presence for carry-in warranty; on-site warranty where applicable

Categories 4

WATER VENDING MACHINE VENDING MACHINE ATM MACHINE

Tender Overview

Urban Development and Housing Department Bihar invites bids for a Drinking Water ATM / Water Vending Machine (Version 2) in SUPAUL, BIHAR (847451). The tender requires an EMD of ₹50,000. While no BOQ quantity is listed, the contract includes an option to increase or decrease quantity by up to 25%, with rates unchanged. Vendors must ensure GST compliance and establish a functional service centre in the consignees’ state if carry-in warranty applies, or rely on on-site warranty where specified. The bidder must provide a service toll-free number and an escalation matrix. The process permits extension of delivery time if option clause is exercised, with minimum 30 days for added time. The absence of defined BOQ items suggests a procurement focused on installation, maintenance, and service readiness alongside supply. This tender emphasizes after-sales support, regional service capability, and adherence to GST norms. The supplier should be prepared for post-award demonstration of service infrastructure and rapid deployment within Bihar.

Technical Specifications & Requirements

  • Product category: Drinking Water ATM / Water Vending Machine (Version 2)
  • EMD: ₹50,000 (to be submitted with bid)
  • Delivery extension: Option to adjust quantity up to 25%; extended delivery time calculated as (Increase/Original) × Original delivery period, minimum 30 days
  • Service centre: Functional centre in the State of each consignee location; establishment within 30 days of award if not existing
  • Support: Dedicated toll-free service number and escalation matrix required
  • GST: Bidder to determine GST; reimbursement as per actuals or applicable rate, whichever is lower, up to quoted rate
  • Warranty considerations: On-site warranty where applicable; carry-in warranty requires local service centre
  • ATC view: Refer to uploaded ATC document for additional terms
  • No BOQ items are listed; emphasis on service readiness, installation and maintenance capabilities

Terms, Conditions & Eligibility

  • EMD: ₹50,000 (as per tender terms)
  • GST responsibility: Bidder to verify applicable GST; reimbursement policy as per actuals or applicable rates, up to quoted GST
  • Service infrastructure: Must have or establish a Functional Service Centre in Bihar within 30 days of award; evidence required for payment release
  • Support channels: Dedicated toll-free number and escalation matrix required
  • Option clause: Quantity may vary by up to ±25% during contract and currency; delivery timeline adjusts accordingly
  • Financial standing: Bidder must declare non-liquidity, no bankruptcy; upload undertaking
  • Delivery timing: Delivery period aligned with original order; extension rules apply per option clause

Key Specifications

  • Drinking Water ATM / Water Vending Machine (Version 2) as the procurement focus

  • EMD amount: ₹50,000

  • Quantity flexibility: up to 25% (increasing or decreasing)

  • Delivery timeline adjustments based on option clause with minimum 30 days

  • Service centre requirement in the state of consignee locations

  • Dedicated toll-free service number and escalation matrix

  • GST compliance with reimbursement up to the quoted rate

  • ATC document referenced for additional terms

Terms & Conditions

  • EMD of ₹50,000 required with bid submission

  • Service centre in Bihar within 30 days of award; payment after documentary evidence

  • Option clause allows ±25% quantity adjustment with corresponding delivery adjustments

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as per actuals or prescribed lower applicable rate, limited to quoted GST; payment released after submission of service centre evidence

Delivery Schedule

Delivery period may be extended using the option clause; additional time calculated as (increase/original) × original period, minimum 30 days

Penalties/Liquidated Damages

Penalties typically apply for delayed delivery; details may be in ATC or contract; ensure timely establishment of service centre to avoid payment delays

Bidder Eligibility

  • Not under liquidation or bankruptcy; undertaking to be uploaded

  • Demonstrated capability to establish or operate a Bihar service centre within 30 days

  • Ability to provide dedicated toll-free service line and escalation matrix

Past Similar Tenders (Historical Results)

5 found

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Closed: 19 April 2025
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Posted: 8 April 2025
Closed: 12 May 2025
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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (similar projects)

4

Financial statements (audited if available)

5

EMD submission proof (₹50,000)

6

Technical bid documents (compliance and specs)

7

OEM authorizations (if applicable)

8

Evidence of Functional Service Centre in Bihar (within 30 days if not existing)

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for the drinking water ATM tender in Supaul Bihar 2025?

Bidders must submit ₹50,000 EMD along with GST details, GST applicability clarified, and provide evidence of a Functional Service Centre in Bihar or a plan to establish one within 30 days of award. Include technical bid and OEM authorizations if applicable; ensure compliance with option clause and escalation matrix.

What documents are required for the Supaul water ATM procurement 2025?

Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD submission proof, technical bid documents, OEM authorizations if applicable, and service centre establishment evidence in Bihar. Ensure toll-free support details and escalation matrix are included in the bid package.

What are the delivery extension rules for the water vending machine tender?

The contract allows up to 25% quantity variation. Extended delivery time is calculated as (Increase/Original quantity) × Original delivery period, with a minimum of 30 days. If the original period is shorter, the minimum applies; extension may be used during currency of contract.

What is the EMD amount and GST handling for this Bihar tender?

EMD is ₹50,000. Bidders must determine applicable GST; reimbursement will be per actuals or the lower applicable rate, limited to the quoted GST percentage, and processed per standard procurement payment terms.

What service requirements exist for carry-in vs on-site warranty in this tender?

Carry-in warranty requires a Functional Service Centre in Bihar; on-site warranty does not require a local centre. In both cases, the bidder must provide a dedicated toll-free service line and escalation matrix, with documentary evidence submitted before payment release.

Which organization and location is the water ATM tender in 2025 targeting?

This tender is issued by the Urban Development and Housing Department, Bihar for procurement in SUPAUL, BIHAR (847451), focusing on a Drinking Water ATM / Water Vending Machine (Version 2) solution with installation and service obligations.

What are the key eligibility criteria for service capability in Bihar?

Bidders must demonstrate non-liquidity status, provide an undertaking, and show capability to set up a Bihar service centre within 30 days of award. A dedicated toll-free service line and escalation matrix are mandatory, along with OEM authorizations when applicable.

How does the option clause affect contract quantities and delivery timelines?

The purchaser may increase or decrease quantity by up to 25% at contract placement and during the currency at contracted rates. Delivery time scales with the formula; minimum extension is 30 days beyond the original period, ensuring schedule alignment for expansion or reduction.

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