GEM

Indian Army Bikaner M4 Chip Based Laptop & Mobile Devices Tender 2025 - IPv6 Ready IT Equipment, Malicious Code Certificate, OEM Authorization

Posted

01 Nov 2025, 11:31 am

Deadline

22 Nov 2025, 12:00 pm

Location

BIKANER , RAJASTHAN

Progress

Issue01 Nov 2025, 11:31 am
AwardPending
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Quantity

10

Category

M4 CHIP BASED LAPTOP

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department of Military Affairs, invites bids from qualified suppliers in Bikaner, Rajasthan for the supply of M4 chip based laptops, A18 chip mobile phones, and related chargers. The scope includes supply, installation, testing, and commissioning as part of a single contract with a multi-item mix (5 items in the BOQ though item details are not disclosed). The bid includes an option clause allowing up to 25% quantity variation at contracted rates, with delivery timelines linked to the original delivery period. The specification set emphasizes IPv6 readiness and robust security measures, including a Malicious Code Certificate and OEM authorization requirements, signaling emphasis on hardware integrity and supplier credibility.

  • Organization: Indian Army (Department of Military Affairs)
  • Location: Bikaner, Rajasthan
  • Product Category: M4 chip based laptops, A18 chip mobile phones, mobile chargers
  • Delivery scope: Supply, Installation, Testing, Commissioning (SITC)
  • Key differentiator: Mandatory security/compliance certificates, IPv6 readiness, and OEM authorization

Technical Specifications & Requirements

  • Standards & certifications: IPv6 readiness from day one; Malicious Code Certificate certifying absence of embedded malicious code; OEM authorization/certificate for authorized distributors; Non-disclosure and data protection declarations; policies on non-return of faulty hard disks per security policy
  • Product scope: M4 chip based laptops, A18 chip mobile phones, and related chargers
  • Security & compliance: NDA, IP protection, and witness of security policy adherence
  • Scope of supply: Bid price must cover all costs including SITC; no explicit per-item values disclosed; item count indicates 5 items in BOQ
  • Delivery considerations: Option to extend delivery period under the 25% variation clause; delivery timing linked to original delivery order dates

Terms, Conditions & Eligibility

  • EMD/guarantees: Not specified in data; bidders must align with standard procurement security protocols
  • Delivery timeline: Delivery period linked to original delivery order; additional time calculated as (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days
  • Documentation: Mandatory Malicious Code Certificate, Manufacturer Authorization, Non-Disclosure Declaration, and relevant OEM documentation; scope includes SITC
  • Warranty/penalties: Not explicitly stated; standard procurement penalties may apply per contract terms
  • Security/compliance: Non-return of faulty hard disks; IPv6 readiness; NDA enforcement
  • Eligibility: OEM authorization required for distributors; compliance with security and IP policies;体现 vendor credibility

Key Specifications

  • M4 chip based laptop with general ICT specifications to be supplied under SITC

  • A18 chip mobile phones with related mobile chargers

  • IPv6 readiness from day one

  • Malicious Code Certificate certifying hardware/software integrity

  • OEM authorization for distributors or service providers

  • Non-disclosure agreement and security policy adherence

  • Non-return policy for faulty hard disks as per organization security policy

Terms & Conditions

  • Option clause allows ±25% quantity change at contract rates

  • IPv6 readiness and Malicious Code Certificate mandatory

  • OEM authorization required for distributors; NDA mandatory

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should anticipate standard government terms and confirm with procurement office

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended time calculated as (increased quantity ÷ original quantity) × original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not specified; expect standard LDs as per government procurement rules; verify during bid submission

Bidder Eligibility

  • Authorised distributor/OEM authorization required

  • Compliance with IPv6 readiness and Malicious Code Certificate

  • Non-disclosure agreement and NDA submission

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 M4 CHIP BASED LAPTOP M4 CHIP BASED LAPTOP 2 pieces gso1ultim8 15
2 LAPTOP CHARGER LAPTOP CHARGER 2 pieces gso1ultim8 15
3 A18 CHIP MOBILE PHONE BLACK A18 CHIP MOBILE PHONE BLACK 1 pieces gso1ultim8 15
4 A18 CHIP MOBILE PHONE LAVENDER A18 CHIP MOBILE PHONE LAVENDER 2 pieces gso1ultim8 15
5 MOBILE CHARGER MOBILE CHARGER 3 pieces gso1ultim8 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar IT hardware supply)

4

Financial statements (audited if available)

5

EMD/Security deposit documentation (as per terms, if applicable)

6

Technical bid documentation confirming IPv6 readiness and security certificates

7

OEM authorization/authorisation certificate for authorized distributors

8

Malicious Code Certificate

9

Non-Disclosure Declaration (on bidder letterhead)

Frequently Asked Questions

How to bid for the Indian Army IT equipment tender in Bikaner 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD documents (if required), OEM authorization, Malicious Code Certificate, and NDA. Ensure IPv6 readiness and security compliance, along with manufacturer authorization for distributors. Review option clause for quantity adjustments up to 25%.

What documents are required for the Bikaner IT hardware bid 2025?

Required documents include GST registration, PAN, experience certificates for similar deployments, financial statements, EMD documentation, OEM authorization, Malicious Code Certificate, and Non-Disclosure Declaration. Ensure all documents cover IPv6 readiness and security policy adherence.

What are the technical specifications for IPv6 readiness and security certificates?

The tender requires IPv6 readiness from day one and a Malicious Code Certificate validating no embedded malicious code. OEM authorization must be supplied for distributors, and a NDA must be uploaded. Ensure hardware meets these security-related certifications prior to submission.

When is the delivery period and how are extensions calculated for this tender?

Delivery period starts from the last date of the original delivery order. If quantity increases by up to 25%, extra time is (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend within the contracted rates.

What is the scope of supply in this Indian Army procurement?

Scope includes Supply, Installation, Testing and Commissioning of M4 chip based laptops, A18 chip mobile phones, and related mobile chargers. The BOQ lists 5 items though specific quantities are not disclosed; price should cover all SITC costs.

What are the OEM authorization and NDA requirements for bidders?

Distributors must provide OEM authorization/certificate detailing name, designation, address, email, and phone. A Non-Disclosure Declaration must be on the bidder’s letterhead declaring non-disclosure of contract details and potential legal action for violations.

What standards or certifications are mandatory for this IT equipment tender?

Mandatory certifications include IPv6 readiness, Malicious Code Certificate, and OEM authorization. The vendor must ensure non-return of faulty hard disks per security policy and comply with NDA obligations for information protection.

What is the potential impact of the 25% quantity option clause on bidders?

The option clause allows a ±25% quantity variation at contracted rates. Delivery timing adjusts according to the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, impacting inventory and cash flow planning.