GEM

Buxar District Panchayats Modular Control Desk Tender Bihar 2025 - Q3 Category Procurement

Bid Publish Date

21-Nov-2025, 7:01 pm

Bid End Date

01-Dec-2025, 8:00 pm

Bid Opening Date

01-Dec-2025, 8:30 pm

Location

BUXAR , BIHAR

Progress

Issue21-Nov-2025, 7:01 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

25

Bid Type

Two Packet Bid

Key Highlights

  • • Prescribed quantity variation: ±25% at contract placement and during currency with contracted rates
  • • Delivery address clearly defined: ARJUNPUR, BUXAR, BIHAR
  • • Mandatory non-liquidation/solvency proof via undertaking
  • • End-of-life restriction: minimum 2 years residual market life for offered products
  • • GST treatment: reimbursement as actuals or lower of actual rates, based on quoted GST
  • • No BOQ items published; scope limited to Modular Control Desk under Q3 category
  • • No explicit EMD amount provided in tender data

Tender Overview

Organization: Buxar District Panchayats (Department of Panchayati Raj), located in Buxar, Bihar 802101. Product category: Modular Control Desk (Q3). The procurement involves a controlled desk system intended for government use, with delivery to Arjunpur, Buxar, Bihar. The bid includes an option clause allowing ±25% quantity variation and extended delivery timelines aligned to contract conditions. Bidders must consider GST handling and avoid obsolete-market risks; no BOQ items are listed, signaling a potentially streamlined scope aligned to local governance needs. The term emphasizes installation/commissioning where applicable and compliance with supplier performance constraints. The tender framework permits quantity adjustments at bid and contract stages, while prioritizing non-obsolescence and market-life requirements for submitted products.

Technical Specifications & Requirements

  • No explicit product specifications are published; bidders should align product names with the title scope: Modular Control Desk.
  • Delivery address: ARJUNPUR, BUXAR, BIHAR.
  • Option clause permits up to 25% quantity increase/decrease at contract delivery; extended delivery time calculated as (increase/original) × original delivery period, minimum 30 days.
  • Requirement to ensure offered products are not obsolete and have at least 2 years residual market life; OEM end-of-life declarations are disallowed.
  • GST applicability to be determined by bidders; reimbursement will be as per actuals or applicable rates, capped at the quoted GST percentage.
  • No explicit EMD value provided in the data; bidders should prepare typical security and documentation accordingly.

Terms & Eligibility

  • Must avoid liquidation, court receivership, or similar proceedings; bidder to upload a formal undertaking.
  • Only products not declared end-of-life by the OEM within the next 2 years are eligible.
  • GST, PAN, and financial standing documents should be prepared; GST will be reimbursed per actuals or the lower of actual/quoted rate.
  • Delivery and installation, if in scope, will occur at the stated address; bidders must comply with option and delivery terms and national procurement norms.

Key Specifications

  • Product/service name: Modular Control Desk

  • Estimated value: Not disclosed; refer to tender value guidance

  • Delivery location: ARJUNPUR, BUXAR, BIHAR

  • Quantity flexibility: ±25% during and after contract

  • Market-life requirement: minimum 2 years residual life; no OEM end-of-life declarations

  • GST handling: reimbursement at actuals or quoted rate, whichever is lower

  • Installation/Commissioning: as applicable to scope

Terms & Conditions

  • Option to increase/decrease quantity up to 25% during contract period

  • Delivery schedule anchored to last date of original delivery; extended time rules apply

  • Non-liquidation Undertaking required; financial stability proof mandatory

Important Clauses

Delivery Schedule

Delivery starts after the original delivery order; extended period based on formula with a minimum 30 days

GST & Payment

GST payable per actuals or lower of actual/quoted rate; payment terms aligned with procurement norms

Warranty & Obsolescence

Offer must not include end-of-life products within minimum 2-year residual market life

Bidder Eligibility

  • Not under liquidation, receivership, or bankruptcy

  • Products offered are not end-of-life within next 2 years

  • Ability to deliver to ARJUNPUR, BUXAR, BIHAR and comply with option-quantity policy

Past Similar Tenders (Historical Results)

5 found

Modular Control Desk

Buxar District Panchayats

BUXAR, BIHAR

Posted: 21 August 2025
Closed: 1 September 2025
GEM

Modular Control Desk

Buxar District Panchayats

BUXAR, BIHAR

Posted: 3 July 2025
Closed: 14 July 2025
GEM

Modular Control Desk

Buxar District Panchayats

BUXAR, BIHAR

Posted: 25 June 2025
Closed: 5 July 2025
GEM

Modular Control Desk

N/a

BHOJPUR, BIHAR

Posted: 5 May 2025
Closed: 15 May 2025
GEM

Modular Control Desk

Buxar District Panchayats

BUXAR, BIHAR

Posted: 25 May 2025
Closed: 4 June 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN)

3

Experience certificates for similar procurements

4

Financial statements (latest audited or CA-certified)

5

Bid security/EMD documentation (as applicable by procurement norms)

6

Technical bid documents and compliance statements

7

OEM authorization or dealership/agency certificate (if required by the product category)

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid on the Modular Control Desk tender in Buxar Bihar 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD documentation, and OEM authorizations. Ensure your desk product has at least 2 years residual market life and is not end-of-life. Include installation capability and delivery plan to ARJUNPUR, BUXAR, BIHAR, with compliance to the option clause.

What documents are required for the modular desk tender in Bihar 2025?

Submit GST certificate, PAN card, latest financial statements, experience certificates for similar work, bid security/EMD document, technical bid, and OEM authorization if applicable. Include declaration of non-liquidation status and non-end-of-life product confirmation.

What delivery terms apply to the Buxar modular desk procurement?

Delivery must start from the last date of the original delivery order, with possible extension using the option clause. Additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. Delivery address: ARJUNPUR, BUXAR, BIHAR.

What are the GST considerations for the Bihar modular desk bid?

GST will be reimbursed at actuals or at the applicable lower rate, limited to the GST percentage quoted by the bidder. Bidders should determine their own GST applicability; the buyer bears no responsibility for GST estimation.

What eligibility criteria relate to product lifecycle for this tender?

Offer must include products not declared end-of-life by the OEM and must have a minimum of 2 years residual market life to ensure ongoing availability and support through the contract term.

Where will the Modular Control Desk be delivered and installed in Bihar?

Delivery is to ARJUNPUR, BUXAR, BIHAR. Installation and commissioning, if included in scope, should align with site readiness and the contract's delivery schedule, with adherence to the option-clause timeline.

What is the key risk for bidders regarding quantity under this tender?

The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during the contract period, potentially impacting total order value and delivery planning; bidders should price accordingly and plan for scalable production.

What standards or certifications are explicitly required for the modular desk bid?

No explicit standards are listed in the data; bidders must rely on generic compliance with government procurement norms and ensure non-obsolescence and OEM validity for the offered modular desk product.