Indian Army Department of Military Affairs Fuel & Filter Tender 2025 ISO 9001 Compliance

Tender Overview

Indian Army, Department of Military Affairs, invites bids for a broad range of automotive and hydraulic filtration components including Fuel Pre Filter, Baby Filter, Fuel Filter, Lub Oil Filter, Air Cleaner Inner and Outer, Hydraulic Filter, Beac on/ Parking Brake switches, and related items. The scope spans 17 BOQ items with unspecified quantities, leveraging a flexible order quantity model that allows up to 25% quantity variation at contracted rates. A maximum emphasis is placed on ISO 9001 certification by the bidder or OEM. The procurement targets suppliers capable of maintaining quality control across multiple filter families and associated accessories, with pre-approval sampling required. Location details are not specified in the data provided, but the tender is issued by the Indian Army, implying alignment with defense procurement standards and strict compliance. A distinctive feature is the option clause governing extended delivery periods and quantity adjustments, ensuring continuity of supply during contract execution. The tender emphasizes compliance, audit readiness, and documented financial health as core selection criteria.

Technical Specifications & Requirements

• Product categories include: Fuel Pre Filter, Fuel Filter, Lub Oil Filter, Air Filter Element Inner/Outer, Hydraulic Filter, Oil and Electrical Components (Hours Meter, Work Light Switch, Throttle Cable, Beacons), and Parking Brake elements.
• Standards: ISO 9001 certification for bidder or OEM; emphasis on pre-sample approval for quality and specification assurance.
• Documentation: Submission requires PAN, GSTIN, cancelled cheque, EFT mandate; post-approval inspection by nominated officers; pre-dispatch inspection option available per ATC.
• Quantity/Value: 17 items; exact quantities not disclosed; option clause permits up to 25% variation at contract rates.
• Inspection: Post-receipt inspection at consignee site conducted by department officers; pre-dispatch inspection at seller premises only if ATC requires.
• Delivery/Timing: Delivery periods governed by option clause; extended delivery time formula based on original/extended quantity; minimum 30 days, subject to contract terms.

Terms, Conditions & Eligibility

• EMD: Not explicitly stated in the data; bidders must note potential requirement as per standard defense bids.
• Experience/Turnover: ISO 9001 certification required; bidders or OEMs must demonstrate quality management compliance.
• Delivery Terms: Option to increase quantity by 25% during contract; delivery period calculations based on last delivery order date.
• Payment/Tender Security: EFT mandate to be submitted; financial standing to be demonstrated; no explicit payment schedule disclosed.
• Documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; certificates or documents must be uploaded as per bid and ATC; non-submission risks rejection.
• Quality/Approval: Prior sample approval required for quality assurance; inspection by nominated officers after delivery.
• Other: Bidders should not be under liquidation or bankruptcy; must upload undertaking; post-acceptance inspection by army officers.