GEM

State Election Commission Uttar Pradesh Polling Stationery Tender UP 2025 - EMD ₹8,400, Estimated Value ₹8.4 Lakh, Envelopes & Formats

Bid Publish Date

01-Nov-2025, 4:12 pm

Bid End Date

01-Dec-2025, 3:00 pm

EMD

₹8,400

Value

₹8,40,000

Location

MUZAFFARNAGAR , UTTAR PRADESH

Latest Corrigendum Available

Progress

Issue01-Nov-2025, 4:12 pm
Corrigendum28-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1392

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory quantity flexibility: ±25% during and after contract award
  • • EMD requirement explicitly stated: ₹8,400
  • • Estimated value is ₹8,40,000 for polling stationery, envelopes and formats
  • • Delivery timeline governed by last delivery order date with minimum 30-day extension rule
  • • No Sectional BOQ; broad scope for stationery-related polling supplies
  • • Organization: State Election Commission, Uttar Pradesh

Tender Overview

The State Election Commission (SEC), Uttar Pradesh, invites bids for polling wages as stationary, envelopes and formats. The estimated contract value is ₹8,40,000 with an EMD of ₹8,400. Location: Uttar Pradesh, India. Tender scope covers procurement of essential polling stationery items, including envelopes and standard formats, aligned to electoral processes. A key clause allows a quantity variation of up to 25% during contract placement and currency, with prices fixed at contracted rates. Delivery timelines depend on the last delivery order date and extended periods if options are exercised, with a minimum extension rule. This tender requires careful adherence to the option clause and delivery computations.

Technical Specifications & Requirements

No item-level technical specifications are provided in the tender data. Available details emphasize generic procurement for polling stationery, envelopes and formats, without explicit size, material, or print standards. The terms mention an option to increase/decrease quantity by up to 25%, and a delivery-time calculation formula: (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Bidders should prepare pricing for potential quantity fluctuations and ensure capability to supply standard polling stationery meeting electoral office expectations. No BOQ items are listed, so bidders must rely on organization-specified formats and packaging.

Terms, Conditions & Eligibility

  • EMD: ₹8,400 (tender deposit as part of bid submission)
  • Estimated contract value: ₹8,40,000
  • Quantity variation: ±25% at contract placement and during currency
  • Delivery period: calculated from last original delivery order date; minimum extension rule applies when exercising options
  • Compliance with option clause required; bidders must accept potential delivery extensions and quantity adjustments
  • No specific start/end dates provided; bidders should prepare for standard government tender timelines and delivery commitments

Key Specifications

  • Product category: polling stationery, envelopes, formats

  • Estimated value: ₹8,40,000

  • EMD: ₹8,400

  • Quantity variation: ±25%

  • Delivery-extension formula: (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days

  • No explicit BOQ items or size/material standards provided

Terms & Conditions

  • 25% quantity variation allowed during contract and currency

  • EMD of ₹8,400 required for bid submission

  • Delivery period tied to last order date with extension rules

Important Clauses

Payment Terms

Not specified in data; bidders should seek standard government payment terms during clarification

Delivery Schedule

Delivery timelines commence from the last date of the original delivery order; extended time calculated via formula with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should examine at bid stage for LD clauses under option terms

Bidder Eligibility

  • Demonstrated experience in supplying polling stationery or similar government procurement

  • Fulfillment capability for envelopes and formats with timely delivery

  • Compliance with EMD submission and standard bid documentation

Past Similar Tenders (Historical Results)

5 found

INFORMATION TECHNOLOGY STATIONARY

Indian Army

Posted: 14 August 2025
Closed: 25 August 2025
GEM

Custom Bid for Services - Printing and stationary services

Food Corporation Of India (fci)

FIROZPUR, PUNJAB

Posted: 11 March 2025
Closed: 21 March 2025
GEM

Custom Bid for Services - Schedule A Manpower Note Rates are inclusive of all statutory payments vi

Northern Railway

SHAHJAHANPUR, UTTAR PRADESH

Posted: 23 June 2025
Closed: 14 July 2025
GEM

Custom Bid for Services - Schedule A Manpower Note Rates are inclusive of all statutory payments vi

Northern Railway

BAREILLY, UTTAR PRADESH

Posted: 25 June 2025
Closed: 17 July 2025
GEM

Manpower Outsourcing Services - Fixed Remuneration - Others; Office Peon; Not Required

Board Of Technical Education And Training, Uttar Pradesh

LUCKNOW, UTTAR PRADESH

Posted: 11 April 2025
Closed: 22 April 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar procurement (polling stationery, envelopes, formats)

4

Financial statements demonstrating turnover capabilities

5

EMD submission document (₹8,400)

6

Technical bid documents and any OEM authorizations or approvals

7

Any format-specific compliance certificates if applicable

Corrigendum Updates

1 Update
#1

Update

28-Nov-2025

Extended Deadline

01-Dec-2025, 3:00 pm

Opening Date

01-Dec-2025, 3:30 pm

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for polling stationery tender in Uttar Pradesh 2025 by SEC?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD of ₹8,400 with the technical bid. Prepare for ±25% quantity variation and comply with delivery-time rules based on the last original delivery order date. Review of ATC terms may be necessary for extension clauses.

What documents are required for election stationery tender in UP?

Required documents include GST registration, PAN, experience certificates for similar supply, financial statements showing turnover, EMD deposit of ₹8,400, technical bid documents, and OEM authorizations if applicable. Ensure packaging formats comply with envelopes and forms used in elections.

What is the estimated contract value for polling stationery in UP?

The estimated value is ₹8,40,000 for the overall procurement of polling stationery, envelopes, and formats. Bidders should price accordingly and account for potential ±25% quantity variation during and after the contract term.

What are the delivery extension rules for this UP tender?

Delivery periods start from the last date of the original delivery order. If the option clause is exercised, the extended delivery time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Are there any mandatory certifications or standards for UP polling stationery?

No explicit standards are listed in the tender data. Bidders should verify required formats and compliance during bid submission and await further clarifications or ATC documents from the purchaser for any mandated certifications.

When will the supplier need to deliver after order placement in UP election tender?

Delivery is governed by the original delivery order date and extended-period rules. Ensure readiness to fulfill orders promptly and coordinate with SEC Uttar Pradesh for last-mile delivery and packaging related to election logistics.