GEM

Indian Coast Guard Food Procurement Tender 2025 - Rice, Noodles, Groundnut, Black Pepper & More, Defence Sector

Posted

29 Oct 2025, 03:35 pm

Deadline

11 Nov 2025, 04:00 pm

Progress

Issue29 Oct 2025, 03:35 pm
AwardPending
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Quantity

263

Category

RICE

Bid Type

Single Packet Bid

Categories 1

GROUNDNUT

Tender Overview

The Indian Coast Guard invites bids for procurement of multiple staple food items, including RICE, NOODLES, GROUNDNUT, BLACK PEPPER and CHOCOLATE under a single tender. The scope indicates five total items with undefined quantities and an estimated value not disclosed. Deliveries must go to the consignee address per ATC, and the buyer reserves a 25% quantity adjustment right during and post contract. This procurement targets defence logistics in a security environment and emphasizes compliant vendor setup and secure payments. The unusual lack of itemized BOQ data requires bidders to prepare robust supply capabilities and responsive delivery planning. Unique delivery and vendor-code requirements distinguish this tender from standard food supply bids.

Technical Specifications & Requirements

  • No technical specifications are published in the BOQ; item names indicate broad category coverage: RICE, NOODLES, GROUNDNUT, BLACK PEPPER, CHOCOLATE.
  • 5 total items in BOQ; exact quantities, units, and values are not disclosed.
  • Mandatory delivery to consignee address as per ATC; option clause allows up to 25% quantity variation.
  • Documentation for vendor-code creation includes: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
  • No standards or quality specifications cited; bidders must assume standard food-grade compliance and ensure timely delivery.
  • No explicit warranty or after-sales terms provided in the data.

Terms, Conditions & Eligibility

  • Option Clause permits ±25% quantity change at contract award and during currency.
  • Delivery period is calculated from the last date of the original delivery order; additional time formula is limited to minimum 30 days.
  • Bidders must submit: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate with bid.
  • Product delivery location: consignee address as per ATC; no fixed delivery window is specified.
  • No explicit EMD amount; no quoted estimated value; tender requires compliance with the ATC terms and vendor-code procedures.

Terms & Conditions

  • Key Term 1: 25% quantity variation allowed during and after contract

  • Key Term 2: Delivery to consignee address per ATC clause

  • Key Term 3: Vendor-code setup documents required (PAN, GSTIN, Cancelled Cheque, EFT Mandate)

Important Clauses

Delivery Terms

Product should be delivered at consignee address; option clause may adjust quantities up to 25%.

Payment & Vendor Setup

Submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank for vendor-code creation.

Delivery Timeline

Delivery period starts from the last date of original delivery order; extended time uses the formula (increased quantity/original quantity) × original delivery period, minimum 30 days.

Bidder Eligibility

  • Presence of valid PAN and GST registration

  • Ability to deliver to consignee addresses under ATC

  • Compliance with vendor-code documentation (EFT mandate, cancelled cheque)

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 RICE RICE BASMATI 1 KG PACK 150 kgs [email protected] 90
2 CHOCOLATE CHOCOLATE 85 GRM EACH PACK 25 kgs [email protected] 90
3 GROUNDNUT GROUNDNUT 25 kgs [email protected] 90
4 NOODLES NOODLES 60 kgs [email protected] 90
5 BLACK PEPPER BLACK PEPPER 1 KG PACK 3 kgs [email protected] 90

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria

4

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for the Indian Coast Guard food procurement tender in 2025?

Bidders must register for vendor-code creation, submit PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure delivery to consignee address per ATC. The 25% quantity adjustment rule applies during and after contract; monitor delivery timelines and ensure food-grade compliance for staples like rice, noodles, groundnut, black pepper, and chocolate.

What documents are required for vendor-code creation in this tender?

Submit PAN Card, GSTIN, Cancelled Cheque, and a bank-certified EFT Mandate. All documents must be uploaded with the bid. These are essential to establish vendor eligibility and enable financial transactions for defence procurement.

What items are covered under the five BOQ categories in this coast guard tender?

Categories include RICE, NOODLES, GROUNDNUT, BLACK PEPPER, and CHOCOLATE. Quantities and units are not disclosed in the provided data; bidders should prepare broad capability to supply these staples in varied bundle sizes and ensure timely deliveries.

What are the delivery terms for this defence food supply tender?

Delivery must be to the consignee address as per ATC. The contract includes an option clause allowing up to 25% quantity variation at contracted rates; delivery timelines start from the last date of the original delivery order with a minimum 30-day extension rule.

How is the delivery period calculated when quantities increase under this tender?

The additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend this calculated duration up to the original delivery period if the option clause is exercised.

What standards or quality specifications are defined for this procurement?

No specific technical standards are published in the data. Bidders should assume standard food-grade compliance practices, verify supplier certifications, and ensure shelf-stable, safe packaging suitable for deployment in defence logistics.

What are the essential vendor-code submission requirements for bidding?

Include PAN, GSTIN, a copy of the cancelled cheque, and a bank-certified EFT Mandate. These documents support vendor eligibility and enable pre- and post-award payment processing for the defence tender.

When is the tender delivery expected for the five category items?

The data does not specify a fixed delivery window. The ATC requires delivery to the consignee address, with the option to adjust quantity by up to 25% and time extensions as per the defined formula, starting from the last date of the original order.