GEM

Directorate Of Urban Local Bodies Computer Procurement Tender India 2025 - ISI/ISO Standards, EMD 5000

Posted

26 Oct 2025, 03:19 pm

Deadline

06 Nov 2025, 01:00 pm

EMD

₹5,000

Location

PANCHKULA , HARYANA

Progress

Issue26 Oct 2025, 03:19 pm
AwardPending
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Quantity

64

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for distributors or service providers
  • • 5-year minimum market life for bid products; no end-of-life during contract term
  • • Data Sheet upload mandatory; strict parameter matching essential
  • • EMD amount explicitly set at ₹5,000; 25% quantity flex during and after contract
  • • 3-year government project experience required; include relevant contracts
  • • Scope includes installation, testing, commissioning; delivery timelines tied to order dates
  • • Line Interactive UPS with AVR (V2) and OEM warranty terms to be provided
  • • OS preloaded by desktop OEM with certification

Categories 3

LAPTOP UPS MACHINE

Tender Overview

Organization: Directorate Of Urban Local Bodies. Procurement scope includes multiple computer categories: Entry and Mid Level Desktop Computers, All in One PCs, High End Desktops, High End Laptops, Multifunction Machines, and Line Interactive UPS with AVR. EMD: ₹5,000. Location: India (national urban local bodies procurement). Estimated value: not disclosed. Delivery terms emphasize option to increase/decrease quantity up to 25% with negotiated delivery periods and minimum 30 days. Key differentiator: broad category mix and requirement for latest hardware with OEM preloaded OS; data sheet alignment required. Unique clauses include BOM/non-obsolescence and 3-year supplier experience in government projects. This tender targets suppliers capable of providing OEM-authorized, compliant configurations across multiple IT peripherals.

Technical Specifications & Requirements

  • Product categories: Desktop, All in One PC, High End Desktop, High End Laptop, Multifunction Machine, Line Interactive UPS with AVR (V2).
  • Core specs captured: Factory preloaded OS; RAM capacity details; storage types (SSD/HDD) with capacities unspecified; monitor availability and display size; TPM on motherboard; input devices (mouse/keyboard) connectivity; USB/ports configuration; printer/scanner features for MFM where applicable.
  • Warranty/standards: On-site OEM warranty (duration in years not explicitly stated); OS certification; UPS line interactive warranty; AVR performance specs.
  • Compliance notes: Data Sheet to be uploaded; OEM authorization required if bidding through partners; ensure 5+ years market life per OEM; turnover evidence required; 3-year government supply experience needed.
  • Delivery/installation: Scope includes supply, installation, testing, commissioning; option clause impacts delivery calculations.

Terms, Conditions & Eligibility

  • EMD: ₹5,000.
  • Experience criteria: Bidder or OEM must have supplied similar category products to Central/State Govt/PSU for at least 3 years prior to bid opening; support with contracts.
  • Turnover requirement: Minimum average annual turnover over the last 3 financial years (ending 31st March) must meet the bid document threshold.
  • Authorization: OEM authorization if bidding via distributors; provide authorization form with contact details.
  • Delivery terms: Quantity adjustments up to 25%; delivery period starts from the last date of original order; minimum 30 days extended delivery; payment terms to be detailed in terms and conditions.
  • Data sheets: Must align with bid data sheets; mismatches may lead to rejection.
  • Scope: Bid price must cover supply, installation, testing, and commissioning.
  • Compliance: Notwithstanding, obsolescence risk must be mitigated with 5-year market life; maintaining alignment with OEM lifecycle.

Key Specifications

  • Category: Desktop/All-in-One/High End PCs; Category: High End Laptop; Category: Multifunction Machine; Category: Line Interactive UPS with AVR

  • EMD: ₹5,000

  • OS: Factory pre-loaded OS with certification

  • RAM: as per bidder configuration; not specified in text

  • Storage: SSD/HDD capacities to be confirmed in BOQ but not specified

  • Display: Monitor availability and screen size to be confirmed

  • Warranty: On-site OEM warranty (years to be specified)

Terms & Conditions

  • Delivery quantity may vary ±25% with extended delivery periods

  • Bidders must provide 3 years of govt/PSU experience and turnover proof

  • OEM authorization required for distributors; data sheets must match

Important Clauses

Payment Terms

To be specified in tender; ensure it aligns with contract total and delivery milestones.

Delivery Schedule

Delivery period may extend with option clause; minimum 30 days for additional quantity delivery.

Penalties/Liquidated Damages

Penalties may apply for delays; LD terms to be clarified in the agreement.

Bidder Eligibility

  • 3 years of government/PSU supply of similar IT hardware

  • Minimum average turnover as specified in the bid document (three-year CAGR)

  • OEM authorization for distributors; data sheet alignment

Technical Specifications 6 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Entry Level
PROCESSOR Processor Number AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD Plus HDD@7200 RPM
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 2000 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing 3 years of govt/PSU supply

4

Audited financial statements or CA certification for 3-year turnover

5

OEM authorization letter / Manufacturer Authorization

6

Data Sheet of offered products

7

Technical bid documents and product datasheets

8

Delivery/installation certificates and warranty commitments

Frequently Asked Questions

How to bid for ICT hardware tender in India 2025 with OEM authorization

Bidders must provide GST, PAN, three-year govt turnover proof, and OEM authorization. Ensure Data Sheet matches product specs; OS preloaded with certification; provide installation/commissioning plan and 25% quantity flexibility. Include EMD ₹5,000 and procurement history from govt bodies to qualify.

What documents are required for govt computer tender 2025

Submit GST certificate, PAN card, experience contracts with government bodies, turnover certificates, OEM authorization, product Data Sheets, technical bid, and installation/commissioning plan. Ensure data sheets reflect the exact RAM, storage, and OS configurations offered.

What are the technical specifications for line interactive UPS with AVR

Provide Line Interactive UPS with AVR, rated for commercial use, with on-site OEM warranty. Include capacity, input/output voltage range, battery backup minutes under load, efficiency, and compliance with relevant standards. Warranty terms must be clearly stated.

How is delivery quantity adjustment managed in this tender

The purchaser may adjust quantity up to 25% during or after contract at contracted rates. Delivery timelines start from the last date of the original order, with a minimum 30 days for additional quantity fulfillment.

What is the EMD amount for this procurement

The EMD required is ₹5,000. Submit the EMD as per tender guidelines using the specified payment method; non-submission may render bids ineligible.

What experience qualifies for govt IT hardware bidding 3 years

Bidders must demonstrate prior supply of similar IT hardware to central/state govt or PSUs for at least 3 years; include copies of relevant contracts spanning each year prior to bid opening.

What standards and certifications are required for OS and hardware

Factory preloaded OS should include certification; devices should be IS/ISO compliant wherever applicable; ensure OEM warranty and TPM presence; data sheets must confirm standard compliance and certification codes.

How to ensure data sheet alignment with product offered

Upload the Data Sheet with precise RAM, storage, CPU, GPU (if any), OS, warranty, and battery specs. The purchaser will verify compatibility with bid parameters; mismatches may lead to rejection.

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