GEM

BEML Exhaust Mainfold Tender India 2025 - Department of Defence Production RC Category, 50% Option Clause

Posted

20 Oct 2025, 07:24 am

Deadline

10 Nov 2025, 05:00 pm

Progress

Issue20 Oct 2025, 07:24 am

AwardPending

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Quantity

242

Bid Type

Two Packet Bid

Key Highlights

• BEML procurement under Department Of Defence Production for EXHAUST MAINFOLD(RC)
• 50% quantity variation allowed at contract placement and during currency
• Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
• Data Sheet upload mandatory; mismatches may cause bid rejection
• GST payable/ reimbursed per actuals or applicable rate, whichever is lower, up to quoted GST
• Scope: Only supply of goods (no installation/service scope indicated)

Tender Overview

Bharat Earth Movers Limited (BEML), under the Department Of Defence Production, invites bids for the EXHAUST MAINFOLD(RC) category. The procurement scope is limited to the supply of goods with no BOQ items listed. Location and start/end dates are not disclosed. The bid requires a data sheet comparison against product specifications and adherence to GST rules as applicable. A notable feature is the option clause allowing ±50% quantity variation at contract award and during currency, with delivery time adjusted proportionally. Bidders should prepare for a data-driven evaluation and ensure alignment with the supplier data sheet to avoid rejection.

Technical Specifications & Requirements

Product name/category: EXHAUST MAINFOLD(RC) supplied by BEML.
Scope: Only supply of goods; no installation work indicated.
BOQ: Total Items: 0 (no listed quantities), indicating a potentially limited or negotiated item set.
Key tender conditions: Upload Data Sheet matching product specifications; GST treatment to be determined by bidder’s location; data sheet mismatch may lead to bid rejection.
Option clause: Purchaser may increase/decrease quantity up to 50% of bid quantity at time of contract, with proportional delivery extension rules.
Delivery timing baseline: Calculated extension formula based on increased quantity vs original delivery period; minimum extension gate of 30 days.
Delivery scope nuance: Delivery period starts from the last date of the original delivery order.

Terms, Conditions & Eligibility

GST handling: Bidders must determine GST applicability; reimbursement up to actuals or prevailing rate, capped at quoted GST percentage.
Data Sheet requirement: Mandatory upload of product Data Sheet during bid submission to validate technical parameters.
Option clause adherence: Must accept quantity variation ±50% and corresponding delivery adjustments.
Scope clarity: Bid price must include all cost components for the supply of goods; no installation or service scope indicated.
Documentation readiness: Ensure alignment with buyer terms and ability to supply data sheet and GST documentation as applicable.
Delivery terms: Delivery period and any extensions governed by option clause, with last-date delivery order as baseline.

Key Specifications

Product/service: EXHAUST MAINFOLD(RC) (supply of goods only)
Quantity/BOQ: 0 items listed; implies possible negotiated item/spot buy
EMD: Not disclosed in data; verify during bid submission
Standards/Compliance: No explicit standards listed; data sheet must align with offered product
Delivery: Proportional extension under option clause; minimum 30 days
Documentation: Mandatory data sheet upload; GST handling per bidder location
Brand/OEM: Not specified; rely on data sheet conformity

Terms & Conditions

Option Clause: ±50% quantity variation at contract and during currency
Data Sheet: Mandatory upload; mismatch may result in rejection
Delivery: Baseline from last date of original DO; extension rules apply

Important Clauses

Payment Terms

GST treatment borne by bidder; reimbursement per actuals or as per applicable rate, whichever is lower, up to quoted GST percentage

Delivery Schedule

Delivery period tied to original delivery order; extensions calculated if quantity changes under option clause

Penalties/Liquidated Damages

Not explicitly described in data; ensure bid strategy accounts for potential LDs via option clause delivery risk

Bidder Eligibility

Experience in supplying similar exhaust components to defence or heavy industry
Ability to submit product Data Sheet aligned with offered specification
GST registration and financial capability to support procurement scale

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Required Documents

GST registration certificate

Permanent Account Number (PAN) card

Experience certificates for similar exhaust components supply

Financial statements / turnover proof

EMD document (amount not disclosed in tender data; ensure compliance per bid terms)

Technical bid documents confirming data sheet alignment

OEM authorizations (if brand-specific) and product datasheets

Frequently Asked Questions

What documents are required for the BEML exhaust manifold tender in India 2025?

Bidders must submit GST registration, PAN, experience certificates for similar exhaust components, financial statements, EMD documents, data sheets aligning with the offered product, and OEM authorizations if applicable. Ensure technical bids reflect exact data sheet parameters and price components without omissions.

How does the 50% quantity option clause affect delivery for defence procurement?

The purchaser may increase or decrease bid quantity by up to 50% at contract placement and during currency. Delivery timelines extend proportionally using the formula (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days.

What is required in the Data Sheet upload for the exhaust manifold tender?

Bidders must attach a Data Sheet that exactly matches the offered product specifications. Any unexplained mismatch could lead to bid rejection, so ensure model numbers, dimensions, materials, and performance data align with the supplier’s bid.

What GST considerations apply to the BEML tender for exhaust parts?

GST applicability is bidder-specific; the buyer reimburses GST per actuals or as per applicable rates, whichever is lower, limited to the bidder’s quoted GST percentage. Demonstrate correct GST handling in the bid and invoices.

What are the delivery terms for the BEML exhaust manifold supply?

Delivery starts from the last date of the original delivery order. If quantities change under the option clause, the extended delivery period is calculated using the specified formula, with a minimum 30-day extension to accommodate new quantities.

How to verify eligibility for the defence production exhaust tender in India?

Eligibility requires prior experience supplying similar exhaust components, valid GST registration, and financial capacity evidenced by turnover or statements. Submit Data Sheet alignment, OEM authorizations if required, and ensure compliance with data sheet verification.

What are the key evaluation criteria for the BEML RC exhaust tender 2025?

Evaluation hinges on data sheet conformity, GST handling, ability to meet the option clause terms, and price competitiveness. Ensure the bid includes all cost components, aligns with offered specifications, and demonstrates reliability for supply-only scope in defence procurement.

When will bids for the BEML exhaust manifold tender be evaluated?

Evaluation will review submitted data sheets for specification alignment, assess GST treatment, and verify option-clause compliance. While the exact date is not listed, ensure timely submission with complete data sheets and any OEM documentation to avoid rejection.