GEM

National Institute Of Technology Meghalaya Fixed Computer Workstation & High End Laptop Tender 2025 East Khasi Hills MEG with 3 Year OEM Warranty

Bid Publish Date

18-Nov-2025, 3:46 pm

Bid End Date

01-Dec-2025, 4:00 pm

EMD

₹50,000

Value

₹20,11,300

Location

EAST KHASI HILLS , MEGHALAYA

Latest Corrigendum Available

Progress

Issue18-Nov-2025, 3:46 pm
Corrigendum28-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Category

Fixed Computer Workstation

Bid Type

Two Packet Bid

Key Highlights

  • • Nationwide OEM warranty certificates required at delivery
  • • 3-year warranty and post-installation support with service centers in INDIA
  • • Quantity flexibility up to 25% with extended delivery time formula
  • • Installation, Testing and Commissioning included in scope
  • • EMD amount specified: ₹50,000
  • • No explicit technical specs in tender data; focus on supply of Fixed Computer Workstations and High End Laptops (Q2)

Categories 2

LAPTOP ELECTRONIC COMPUTATIONAL DEVICE

Tender Overview

The National Institute Of Technology Meghalaya invites bids for Fixed Computer Workstations and High End Laptops in the East Khasi Hills district, Meghalaya 793001. Estimated value is ₹2,011,300 with an EMD of ₹50,000. Scope includes supply, installation, testing, and commissioning at consignee location, with post-sale OEM warranty certificates required. The buyer reserves a 25% quantity variation during contract and extendable delivery periods, ensuring flexibility for bulk orders and phased deliveries. Unique differentiators include mandatory installation, commissioning, and training components, plus a robust after-sales network in INDIA. This tender emphasizes turnkey IT readiness for the institute’s higher education projects.

Technical Specifications & Requirements

  • Product categories: Fixed Computer Workstations and High End Laptop/Notebook (Q2 category)
  • Value & EMD: ₹2,011,300 estimated value; ₹50,000 EMD
  • Delivery & scope: Supply, Installation, Testing, Commissioning; installation/training as part of scope; OEM warranty certificates due at delivery
  • Warranty & service: 3 years warranty post final acceptance or after installation, with service centers nationwide; on-site support and prompt rectification during the warranty
  • Conditions: Option to increase/decrease quantity up to 25%; delivery timeline as per contract terms; adherence to OEM warranty and service structure is mandatory
  • Evidence: Upload details of service centers near consignee locations along with bid; ensure India-based after-sales network
  • Standards: No specific standards listed in data; bidders must meet installation/testing requirements and OEM warranty obligations

Terms, Conditions & Eligibility

  • EMD: ₹50,000 to be submitted with bid
  • Delivery scope: Includes installation and commissioning; testing as part of contractual deliverables
  • Warranty: 3 years from final acceptance or after installation; OEM warranty certificates required at delivery
  • After-sales: Established Installation, Commissioning, Training, Troubleshooting and Maintenance service group in INDIA; service centers near consignee locations to be uploaded
  • Quantity flexibility: Option to modify quantity up to 25% during and after contract; extended delivery time formula applies with minimum 30 days
  • Documentation: Include OEM authorization certificates and proof of after-sales capability; ensure compliance with all terms

Key Specifications

  • Product/service names: Fixed Computer Workstations, High End Laptop/Notebook (Q2)

  • Quantities: Not specified; total estimated value ₹2,011,300

  • EMD amount: ₹50,000

  • Experience: Prior similar IT equipment supply and installation experience required

  • Quality/standards: OEM warranty with service center coverage in INDIA; installation/commissioning responsibilities

Terms & Conditions

  • EMD of ₹50,000 must accompany bid

  • Scope includes supply, installation, testing, commissioning

  • 3-year OEM warranty with service centers in INDIA

Important Clauses

Payment Terms

Not specified in data; bidders should expect standard terms tied to delivery, installation and acceptance with OEM warranty documentation

Delivery Schedule

Delivery period can be extended using the option clause; minimum extension rule: 30 days unless original period exceeds 30 days

Penalties/Liquidated Damages

Not explicitly described; bidders should verify LD provisions during bid submission per standard government IT procurements

Bidder Eligibility

  • Experience in supplying and installing fixed workstation and high-end laptops

  • Financial stability evidenced by recent financial statements

  • IST/ISO/OEM certifications and authorized OEM partnerships

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar IT equipment supply

4

Financial statements (latest)

5

EMD submission receipt

6

Technical bid documents

7

OEM authorizations / manufacturer’s authorization

8

Proof of service centers and after-sales network in INDIA

Corrigendum Updates

1 Update
#1

Update

28-Nov-2025

Extended Deadline

01-Dec-2025, 4:00 pm

Opening Date

01-Dec-2025, 4:30 pm

Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid for fixed computer workstation tender in East Khasi Hills Meghalaya 2025

Bidders must submit GST, PAN, and financials with the bid, along with EMD ₹50,000. Include OEM authorization and service capability certificates. Ensure installation/commissioning scope is clear, and provide details of service centers in INDIA to support 3-year warranty.

What documents are required for NIT Meghalaya IT equipment bid 2025

Required documents include GST certificate, PAN, experience certificates for similar IT projects, latest financial statements, EMD receipt, OEM authorization, technical bid, and evidence of service centers across INDIA. Upload installation/commissioning plan and warranty coverage details.

What are the delivery and warranty requirements for laptops tender Meghalaya

Delivery terms allow quantity variation up to 25% with extended delivery time rules. Warranty is 3 years from final acceptance, with OEM warranty certificates due at delivery; service centers must be INDIA-based for post-sale support.

How to verify OEM warranty and service support for NIT Meghalaya bid

Submit OEM authorization certificates and proof of active service centers in INDIA; provide contact details of regional service partners and confirmation of 3-year warranty coverage on both fixed workstations and high-end laptops.

What is the bid value and EMD amount for this procurement in Meghalaya

Estimated contract value is ₹2,011,300 with an EMD of ₹50,000. Ensure payment readiness, prepare bank details for transfer, and attach EMD receipt in the technical bid as per the bidding portal instructions.

What is the scope of supply for the NIT Meghalaya IT equipment tender 2025

Scope includes supply, installation, testing, and commissioning of fixed workstations and high-end laptops. Include training as required, ensure OEM warranty documentation at delivery, and coordinate on-site installation at the consignee location in Meghalaya.

What are the eligibility criteria for IT equipment procurement in Meghalaya 2025

Eligibility requires experience in similar IT equipment projects, adequate financials, GST registration, PAN, and OEM authorizations. Bidders must demonstrate maintenance capability in INDIA and provide service centers near the consignee for timely after-sales support.

When is the bid submission deadline for NIT Meghalaya IT equipment tender

The tender data provided does not include explicit dates. Bidders should monitor the government e-procurement portal for notification, ensure pre-bid clarifications, and submit complete technical and financial bids with EMD and OEM warranties before the portal deadline.

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