GEM

Andhra Pradesh Home Department MFM (V2) Tender 2025 for DSP Central Stores Mangalagiri – OEM Authorized Installation & 3-Year Market Life

Bid Publish Date

20-Nov-2025, 10:35 am

Bid End Date

01-Dec-2025, 11:00 am

Bid Opening Date

01-Dec-2025, 11:30 am

Location

GUNTUR , ANDHRA PRADESH

Progress

Issue20-Nov-2025, 10:35 am
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for non-OEM bidders; Manufacturer Authorization essential for distributors
  • • Delivery address clearly specified: DSP Central Stores, AP Police Hqrs. Mangalagiri
  • • Quantity variation clause up to 25% during both initial and currency periods
  • • 3 years residual market life mandatory for offered MFMs to avoid end-of-life items
  • • Installation, commissioning, and training to be performed by OEM-certified resources
  • • GST implications clarified; reimbursement capped at actuals or lower applicable rate
  • • No explicit technical standards listed in data; compliance with buyer terms is mandatory
  • • No BOQ items; procurement category specified as Multifunction Machine MFM (V2) (Q2)

Categories 1

MACHINE

Tender Overview

Andhra Pradesh Home Department seeks procurement of a Multifunction Machine MFM (V2) (Q2) for delivery to DSP Central Stores, AP Police Hqrs. Mangalagiri. The tender lacks disclosed estimated value and EMD details. It requires OEM/authorized reseller participation, with installation and commissioning to be performed by the OEM or an OEM-certified resource. A minimum 3-year residual market life is mandated for offered products, preventing end-of-life items. The supplier must secure Manufacturer Authorization from the OEM if bidding through an authorized distributor, and comply with GST as applicable. The bid allows quantity variation up to 25% at both initial and during currency, with a complex delivery-time calculation based on original and extended periods. Unique address and delivery specifics distinguish this procurement from standard open-market orders.

Technical Specifications & Requirements

  • Product/Category: Multifunction Machine MFM (V2) (Q2)
  • Delivery Location: DSP Central Stores, AP Police Hqrs. Mangalagiri
  • Vendor Eligibility: OEM/Authorized Reseller; Manufacturer Authorization required; installation/commissioning by OEM or OEM-certified resource
  • Market Life: Offered items must have at least 3 years residual market life; not declared end-of-life by OEM before period
  • Delivery Flexibility: Quantity may increase by up to 25%; delivery timeline adjusted by formula; minimum extended period of 30 days; delivery commences from the last date of the original delivery order
  • GST: GST payable by bidder; reimbursement is as per actual or applicable rate, whichever lower
  • Regulatory/Compliance: No explicit standards listed; adherence to purchaser terms and conditions

Terms, Conditions & Eligibility

  • Delivery & Installation: At DSP Central Stores, AP Police Hqrs., Mangalagiri; installation and commissioning by OEM-certified personnel
  • Experience: Bidder or OEM should have supplied similar category products to central/state government or PSUs for at least 3 years prior to bid opening; provide contract copies with bid
  • Authorization: If bidding through an authorized distributor, an OEM authorization form/certificate with contact details is required
  • Option Clause: Purchaser may modify quantity by up to 25% during contract; extended delivery time calculated as (increased quantity/original quantity) × original delivery period, min 30 days
  • GST: Tax applicability to be self-verified by bidder; reimbursement limited to actuals or lower applicable rate
  • Installation/Training: As applicable per scope; to be delivered by OEM or OEM-certified personnel
  • Warranty/Support: Not explicitly specified; terms to be as per buyer bid terms and OEM policy

Key Specifications

  • Product: Multifunction Machine MFM (V2) (Q2)

  • Delivery location: DSP Central Stores, AP Police Hqrs. Mangalagiri

  • 3-year residual market life requirement for offered items

  • OEM/Authorized Reseller must handle installation/commissioning

  • Quantity variation up to 25%; delivery period adjustments with minimum 30 days

  • GST as applicable; reimbursement based on actuals or lower rate

Terms & Conditions

  • Delivery address and installation to be performed by OEM-certified personnel

  • 3-year residual market life requirement for offered MFMs

  • 25% quantity variation allowed during and after contract

  • OEM authorization requirements for distributors

  • GST to be reimbursed per actuals or lower applicable rate

Important Clauses

Payment Terms

GST will be reimbursed as per actuals or applicable lower rate; payment terms to be as per buyer terms.

Delivery Schedule

Delivery begins from last date of original delivery order; extended time computed as (increased quantity/original quantity) × original period; minimum 30 days.

Penalties/Liquidated Damages

Penalties/LD not explicitly stated; terms to be governed by buyer bid terms and contract.

Bidder Eligibility

  • 3 years of regular supply of similar category products to Central/State Govt or PSUs

  • OEM authorization or OEM-certified installation capability

  • Not end-of-life at time of bid; minimum 3-year market life remaining

  • Distributors must provide OEM authorization with full contact details

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates showing government/PSU supply in similar category for 3 years

4

Financial statements demonstrating financial capability

5

EMD/Security deposit (if required by buyer terms)

6

OEM authorization / Manufacturer Authorization (if bidding through distributor)

7

Technical bid documents demonstrating OEM eligibility and installation capability

8

Contract copies for previous central/state government or PSU supplies

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for MFM tender in Andhra Pradesh 2025?

Bidders must meet 3-year government supply experience, provide OEM authorization or serve through an OEM-certified reseller, and submit GST, PAN, and financial documents. Include installation capability details and the required Manufacturer Authorization. Ensure compliance with the 25% quantity variation clause and delivery terms to DSP Central Stores, Mangalagiri.

What documents are required for AP Home Department MFM bid 2025?

Required documents include GST certificate, PAN card, experience certificates showing 3 years of government/PSU supplies, financial statements, EMD (if applicable), OEM authorization, and contract copies of prior similar procurements. Technical bid should demonstrate OEM installation capabilities and service support.

What are the delivery/location specifics for the MFM tender?

Delivery must be to DSP Central Stores, AP Police Hqrs. Mangalagiri. Installation and commissioning should be conducted by the OEM or an OEM-certified resource. The delivery schedule allows a potential 25% quantity variation with a minimum additional delivery time of 30 days.

What is the minimum market life requirement for MFMs in this tender?

Offered MFMs must have at least 3 years residual market life and must not be declared end-of-life by the OEM before the stated period. This ensures continued support and parts availability through the contract duration.

How does the 25% variation clause affect delivery for this AP tender?

The purchaser can increase the quantity by up to 25% initially and during the currency of the contract. The delivery period adjusts using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Are OEM authorizations required for distributors bidding in this AP tender?

Yes. Wherever distributors or resellers submit bids, an OEM Manufacturer Authorization with full contact details must be furnished, along with documentation demonstrating OEM-backed installation and service capability.

What about GST reimbursement for the MFM procurement in Andhra Pradesh?

GST payable by bidders is to be self-assessed; reimbursement will be as per actuals or the applicable rate, whichever is lower, limited to the quoted GST percentage. Ensure GST compliance in bid submission.

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