GEM

Directorate General of Defence Estate Paper-based Printing Services Tender Mumbai Maharashtra 2025

Bid Publish Date

28-Nov-2025, 5:51 pm

Bid End Date

09-Dec-2025, 6:00 pm

Value

₹20,88,464

Location

MUMBAI , MAHARASHTRA

Progress

Issue28-Nov-2025, 5:51 pm
AwardPending
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Quantity

1092

Bid Type

Two Packet Bid

Key Highlights

  • • Organizational entity: Directorate General of Defence Estate (DGDE), Department of Defence, Mumbai, Maharashtra
  • • Procurement category: paper-based printing services including printing with material, booklets, and digital outputs
  • • Estimated contract value: ₹2,088,464.00; EMD amount not disclosed
  • • Contract flexibility: quantity or duration adjustments up to 25% at contract issuance and thereafter
  • • Excess settlement: invoicing can include addon charges up to a specified percentage with required documentation
  • • BOQ: No items listed; anticipate need to rely on ATC terms and standard defence printing requirements
  • • Delivery/acceptance: to be clarified in ATC; confirm delivery timelines, storage, and specimen approvals
  • • Brand/OEM specifics: not specified; confirm if any brand/format constraints exist

Categories 3

SERVICES BOOK PRINTING SERVICES

Tender Overview

Directorate General of Defence Estate invites bids for paper-based printing services in Mumbai, Maharashtra. Scope covers Printing with Material; Book/Booklet; Digital outputs with an estimated contract value of ₹2,088,464.00. The procurement involves potential quantity/duration adjustments up to 25% at contract issuance and post-issuance, with an option for excess settlement on invoicing. The tender emphasizes service delivery with flexibility and documentation discipline, targeting suppliers capable of integrated print production for defence-related materials. Special considerations include the non-availability of BOQ items and the need to align with buyers’ ATC parameters.

Technical Specifications & Requirements

  • Product category: paper-based printing services (printing with material, booklet creation, digital outputs)
  • Estimated value: ₹2,088,464.00; EMD not disclosed
  • Location: Mumbai, Maharashtra; procurement scope likely for defence estate materials
  • Contract flexibility: quantity/duration can adjust by up to 25%; both pre- and post-issuance adjustments permitted
  • Invoicing: Excess settlement allowed up to a defined percentage; mandatory documentation for addons; total invoice not to exceed approved excess percentage
  • BOQ: No items listed; anticipate reliance on standard printing specifications and deliverables per ATC
  • Key objective: secure a compliant printing partner capable of integrated print, binding, and delivery for defence materials, with adherence to contractual amendment mechanics

Terms, Conditions & Eligibility

  • EMD not explicitly stated; bidders should confirm exact amount and payment mode
  • Quantity/Duration Adjustment: up to 25% at contract issue; post-issuance adjustments allowed within the same limit
  • Excess settlement: add-on charges permitted up to a specified percentage; require supporting documents during invoice
  • Terms to view in ATC and supplier agreement; ensure compliance with defence procurement norms
  • Submission requirements and standard bidding documents to be prepared as per buyer terms
  • No BOQ items; verify delivery timelines and acceptance criteria in the final contract

Key Specifications

  • Product/service: paper-based printing services including Printing with Material, Book/Booklet, Digital outputs

  • Estimated value: ₹2,088,464.00

  • Delivery location: Mumbai, Maharashtra

  • Contract flexibility: +/- 25% quantity or duration

  • Invoicing: excess settlement allowed with addon charges up to specified percentage

  • BOQ: No items listed; alignment with ATC terms and standards required

Terms & Conditions

  • 25% quantity/duration adjustment permitted at contract issuance and post-issuance

  • Excess settlement framework for addon charges with required documentation

  • EMD amount not disclosed; verify exact amount and payment terms in ATC

Important Clauses

Payment Terms

Excess settlement allowed for addons up to a defined percentage; ensure invoice documentation aligns with declared addons

Delivery Schedule

Delivery timelines to be specified in ATC; confirm acceptance criteria and inspection procedures

Penalties/Liquidated Damages

Penalty clauses, if any, to be defined in ATC; ensure adherence to defence procurement standards

Bidder Eligibility

  • Experience in delivering paper-based printing services for government or large-scale clients

  • Demonstrated capability to produce booklets and digital print outputs

  • Financial stability evidenced by recent financial statements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar printing projects

4

Financial statements (latest)

5

EMD submission proof (amount and mode to be confirmed)

6

Technical bid documents demonstrating printing capabilities

7

OEM authorizations or certificates if required by ATC

8

Any defence-specific compliance documents as mandated in ATC

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for paper-based printing tender in Mumbai defence estate 2025

Bidders should submit GST, PAN, experience certificates, financial statements, and EMD proof; in addition, furnish technical bid documentation showing printing capabilities for books and digital outputs. Review ATC for any defence-specific compliance and ensure delivery timelines align with the procurement plan.

What documents are required for printing services tender in Mumbai

Required documents include GST registration, PAN, experience certificates for similar printing work, latest financial statements, EMD submission proof, technical bid, OEM authorizations if applicable, and any defence-specific compliance documents as per ATC terms.

What are the eligibility criteria for defence printing bid in Mumbai 2025

Eligibility includes demonstrated experience in producing paper-based prints, booklet binding, and digital outputs; financial stability evidenced by recent statements; ability to meet defence procurement norms and ATC standards; and compliance with the 25% quantity/duration adjustment clause.

What is the estimated value and payment terms for this printing tender

The estimated contract value is ₹2,088,464.00. Payment terms are defined in the ATC; ensure EMD submission is compliant and verify whether excess settlement charges apply and under what percentage, with supporting documentation.

How to handle quantity adjustments in this Mumbai printing tender

Contract allows up to 25% adjustment in quantity or duration at issuance; post-issuance adjustments remain within the same 25% limit. Contractors must accept revised quantities without dispute and adjust delivery planning accordingly.

What are the delivery and acceptance criteria for defence printing in Mumbai

Delivery timelines will be specified in ATC; acceptance will depend on quality, binding, and accuracy of print outputs for books and digital materials. Ensure inspection procedures, sampling, and conformity checks align with defence requirements.

What addons or charges are allowed under excess settlement for this tender

Excess settlement enables addon charges up to a declared percentage of the item-level total value; bidders must declare applicability during invoicing and attach mandatory supporting documents to justify addons.

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