GEM

Chennai Petroleum Corporation Limited Tentage Services Tender Tiruvallur Tamil Nadu 2025

Bid Publish Date

19-Nov-2025, 4:32 pm

Bid End Date

29-Nov-2025, 2:00 pm

Bid Opening Date

29-Nov-2025, 2:30 pm

EMD

₹11,000

Value

₹10,77,203

Location

TIRUVALLUR , TAMIL NADU

Progress

Issue19-Nov-2025, 4:32 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 11

TENT EQUIPMENT AD FILM BELL CONTROLLER ESCRAP HOTEL EQUIPMENTS DECORATION POWER ATM LIGHTING WATER LEVEL RECORDER

Tender Overview

  • Organization: Chennai Petroleum Corporation Limited. Procurement: Tentage Services and related corporate functions (dismantling/removal, maintenance & support, power supply, climate control, furniture & equipment rentals, decoration, lighting, floorings) on a lumpsum basis. Location: Tiruvallur, Tamil Nadu 600019. Estimated value: ₹1,077,203.12; EMD: ₹11,000. Scope includes multiple service components under a single contract and a flexible quantity/duration clause up to 25%. The inclusion of “excess settlement” enables bidders to claim additional charges up to a defined percentage with supporting documentation. Service providers should plan for end-to-end setup and removal associated with corporate events.
  • A unique contract structure permits quantity/duration adjustments prior to award and post-award, enabling responsive resource allocation aligned with event requirements. This tender targets comprehensive venue support, with emphasis on turnkey tentage ambience, electrical/lighting, flooring, and decor. Tender in Tiruvallur and CPCL procurement context underline government-style compliance and corporate event readiness.

Key Specifications

  • Tentage and related services for corporate events

  • Lumpsum contracting with 25% quantity/duration flexibility

  • Excess settlement option with documentation

  • Location: Tiruvallur, Tamil Nadu

  • Estimated value around ₹1.08 million; EMD ₹11,000

Terms & Conditions

  • Quantity/duration may change up to 25% pre/post contract

  • Excess settlement allows extra charges with supporting docs

  • EMD of ₹11,000 required for bid submission

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate milestone or lump-sum payment terms and seek CPCL confirmation.

Delivery Schedule

Delivery/installation and dismantling tied to event scheduling; exact timelines to be clarified during bid process.

Penalties/Liquidated Damages

No explicit LD details provided; bidders should verify penalties for non-compliance during post-award negotiations.

Bidder Eligibility

  • Experience in tentage, decor, and event-support services

  • Financial stability with audited statements

  • GST registration and PAN

  • Capability to provide turnkey setup and dismantling within event timelines

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN)

3

Experience certificates for tentage/decor services

4

Financial statements (last 2-3 years)

5

EMD deposit proof

6

Technical bid documents outlining service capability

7

OEM authorizations or supplier certifications (if applicable)

8

Any additional documents required by CPCL terms

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for tentage services tender in Tiruvallur

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹11,000 with the technical bid. The contract permits up to 25% quantity/duration variation; ensure your bid reflects full scope for tentage, decor, lighting, power, and dismantling, with excess settlement documentation ready.

What documents are required for CPCL tentage procurement in Tamil Nadu

Submit GST certificate, PAN, 2-3 years of relevant experience, audited financials, EMD receipt, and technical bid detailing turnkey tentage capabilities. OEM authorizations may be needed for decor or equipment rentals, plus any CPCL-specific forms demanded in terms.

What are the technical requirements for CPCL tentage tender 2025

The tender emphasizes turnkey tentage services: installation, operation, and dismantling; no explicit IS/ISO standards listed. Demonstrate capability across dismantling/removal, maintenance, power supply, climate control, furniture rental, decoration, and lighting with a robust event logistics plan.

When is the CPCL tender in Tiruvallur expected to close

Exact bid submission deadline is not disclosed here; bidders should monitor CPCL procurement portals for notification and clarify timing during the pre-bid or bid clarification window to ensure timely submission of all documents and EMD.

How does excess settlement impact tentage invoices for CPCL

Excess settlement allows additional charges up to a defined percentage of the item-level total value, including addons. You must declare applicability during invoice creation and support with mandatory documents; total invoice value must stay within the prescribed percentage.

What is the EMD amount for CPCL tentage service tender in Tamil Nadu

The EMD required is ₹11,000. Submit proof of payment with the bid, ensuring the amount is accurately reflected in the bid submission envelope or portal as per CPCL guidelines.

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