GEM

E-municipalities Uttar Pradesh Sweeping Broom V5 Tender Deoria 2025 - ISI/AAA/TRTL Standards Bid

Bid Publish Date

15-Nov-2025, 4:17 pm

Bid End Date

03-Dec-2025, 5:00 pm

Location

DEORIA , UTTAR PRADESH

Latest Corrigendum Available

Progress

Issue15-Nov-2025, 4:17 pm
Corrigendum29-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2500

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization requirement with distributor details
  • • GST invoice upload and GST portal payment proof mandatory
  • • Option clause allows +/-25% quantity and extended delivery time
  • • Positive net worth requirement for OEM from latest audited statement
  • • Scope includes Supply, Installation, Testing and Commissioning
  • • Notional end-of-life constraint requires 1 year residual market life
  • • All essential installation accessories must be included
  • • Delivery period starts from last date of original delivery order

Tender Overview

The procurement by the Urban Development Department Uttar Pradesh through the E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh targets a supply of Sweeping Broom (V5) - Q4 in Deoria, Uttar Pradesh (274001). The scope includes supply, installation, testing and commissioning, with a formal option to adjust quantity up to 25% during and after contract; delivery timelines adapt to original and extended periods. The emphasis on non-obsolescence and OEM support marks a key differentiation in this tender, alongside mandatory GST compliance and vendor authorization requirements.

Technical Specifications & Requirements

  • Product/service: Sweeping Broom (V5) – Q4; scope includes installation, testing and commissioning.
  • Logistics: delivery terms aligned to original delivery period, with possible extension calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
  • Certifications/standards: OEM authorization required; GST invoice upload and GST portal payment proof for invoicing; net worth of OEM must be positive from last audited financials.
  • Supply conditions: essential accessories included in bid price; all accessories must accompany installation.
  • Financial/eligibility: bidder must ensure products are not end-of-life within at least 1 year of market life; use of OEM authorization form when bidding via authorized distributors.
  • Scope of supply clause confirms that price should cover all costs for delivery, installation, testing and commissioning.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% with corresponding delivery time adjustments.
  • GST: Bidder to handle GST; reimbursement as per actuals or applicable rate, whichever is lower.
  • Authorization: OEM/Authorized Distributor authorization form required with bid.
  • Financials: OEM net worth must be positive; supplier to upload undertaking if needed.
  • Delivery/Installation: All essential accessories for installation/commissioning included; scope of supply includes installation.
  • Invoicing: Upload GST invoice and GST portal payment screenshot on GeM portal.
  • Obsolescence: Bid for products with at least 1 year residual market life; not obsolete per OEM.
  • Documentation: All relevant certificates/docs sought in bid document must be uploaded.

Key Specifications

    • Product name: Sweeping Broom (V5) – Q4
    • Scope: Supply + Installation + Testing + Commissioning
    • Accessories: All standard accessories + listed essential accessories included in bid price
    • Standards/Certifications: OEM authorization required; GST compliant invoicing
    • Delivery: Original delivery period; additional time formula with minimum 30 days

Terms & Conditions

  • Option clause permitting ±25% quantity change at contract placement and during currency

  • GST handling by bidder; reimbursement policy and rate may vary

  • OEM authorization required for non-direct manufacturers

  • Positive net worth required for OEM from latest audited statement

  • 1 year residual market life for offered product; not end-of-life

Important Clauses

Payment Terms

GST invoices must be uploaded on GeM; payment proof via GST portal; terms not explicitly defined beyond GST handling

Delivery Schedule

Delivery start tied to last date of original delivery order; extended time calculated by (additional/original quantity) × original delivery period; minimum 30 days

Penalties/Liquidated Damages

Not specified in provided terms; delivery/quality penalties may apply per standard procurement norms

Bidder Eligibility

  • Positive net worth for OEM from last audited financial statement

  • Not under liquidation or bankruptcy; no court receivership

  • OEM Authorization for distributors supplying the bid

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Posted: 21 February 2025
Closed: 4 March 2025
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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements showing positive net worth

5

OEM authorization / distributor authorization form

6

GST invoice samples and GST payment proof

7

Technical compliance documents

8

Proof of installation capabilities and commissioning support

Corrigendum Updates

3 Updates
#1

Update

29-Nov-2025

Extended Deadline

03-Dec-2025, 5:00 pm

Opening Date

03-Dec-2025, 5:30 pm

#2

Update

28-Nov-2025

Extended Deadline

29-Nov-2025, 5:00 pm

Opening Date

29-Nov-2025, 5:30 pm

#3

Update

25-Nov-2025

Extended Deadline

28-Nov-2025, 5:00 pm

Opening Date

28-Nov-2025, 5:30 pm

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for SwEEPing Broom V5 tender in Deoria Uttar Pradesh 2025

Bidders must register on GeM, upload GST invoice proof, provide OEM authorization, and demonstrate positive OEM net worth. Ensure the product has at least 12 months residual market life and include installation, testing, and commissioning in the bid price. Adhere to the +/-25% quantity option and provide installation accessories.

What documents are required for UP broom tender submission 2025

Required documents include GST certificate, PAN, last audited financial statements showing positive net worth, OEM/distributor authorization form, experience certificates for similar projects, technical compliance certificates, and GST payment proof. Ensure all items are uploaded to GeM with bid.

What are the delivery terms for the Deoria broom procurement

Delivery begins from the last date of the original delivery order. If the purchaser extends the quantity, the additional time is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum 30 days extension.

What standards or certifications are required for the broom bid

OEM authorization is mandatory; products must be non-obsolete with at least 1 year residual market life. GST compliance is required; invoices must be uploaded on GeM with GST portal payment proof. Positive OEM net worth is required.

How does the 25% option clause affect bidding for UP broom

The purchaser can increase/decrease bid quantity by up to 25% at contract award and during the currency. Delivery timelines adjust proportionally using the specified formula, ensuring a minimum delivery extension of 30 days.

What are the payment terms for the Deoria broom contract

GST invoice must be uploaded on GeM with GST payment proof. The terms specify GST reimbursement per actuals or applicable rate, whichever is lower. No fixed upfront amount is stated beyond standard GST handling.

What is required for installation and commissioning in this bid

Bid price must include all essential accessories and installation components. The scope explicitly covers Supply, Installation, Testing and Commissioning, so ensure your bid includes all associated equipment and commissioning support.

Is OEM authorization mandatory for distributors bidding in UP broom tender

Yes. Wherever authorized distributors bid, an OEM authorization form detailing name, designation, address, email and phone must be submitted along with the bid to validate eligibility.

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