GEM

Employees State Insurance Corporation Office Space Leasing Tender India 20 Year Wet Lease with Lift & Ground Floor Preference 2025

Posted

17 Oct 2025, 04:13 pm

Deadline

05 Nov 2025, 04:00 pm

Value

₹10,80,000

Location

NAGPUR , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue17 Oct 2025, 04:13 pm
Corrigendum29 Oct 2025
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified
  • • Technical standards: Ensure IS or local fire safety compliance as part of lease approval
  • • Special clauses: 25% quantity/term adjustment allowed at contract issue
  • • Eligibility: Prove ability to supply long-term office space with wet-lease maintenance
  • • Warranty/AMC: Wet-lease maintenance implies ongoing service terms required
  • • Penalties: Verify liquidated damages or penalties in final contract
  • • Delivery: Occupation aligned to contract issuance; no fixed start date published
  • • Ground floor preference with lift mandatory if not available

Tender Overview

Organization: Employees State Insurance Corporation (ESIC) – Office-space leasing with wet-lease (maintenance by lessor). Estimated value: ₹1,080,000. Location: India (details not specified); emphasis on urban office facility near essential streetlights and lift access. Duration: Up to 20 years with flexible quantity/term adjustment up to 25%, per buyer terms. Space preference: ground floor preferred; alternative floors must include a lift. This tender targets secure, compliant commercial space for ESIC operations, with a focus on accessibility and municipal amenities.

Technical Specifications & Requirements

  • Product/Service: Leasing of commercial office space with wet-lease maintenance by lessor.
  • Key features: Ground floor preferred; if not, any floor with mandatory lift facility; streetlighting near building; on-site power and water arrangements to be ensured; security and accessibility compliance required.
  • Term flexibility: Up to 25% increase/decrease in quantity or duration at contract issuance; bidders must accept revised scope.
  • Documentation scope: Attachments indicate a SOW file to view; ensure alignment with ESIC lease norms and municipal requirements.
  • Compliance: Ensure building meets urban zoning, fire safety and accessibility standards; there is no BOQ itemization, so bid must reflect comprehensive space-fit adherence.
  • Valuation context: Estimated value signals long-term occupancy commitments and maintenance responsibilities by the lessor.

Terms, Conditions & Eligibility

  • EMD: Not specified in the data; bidders should verify official tender portal for exact deposit requirements.
  • Delivery/occupation timeline: Space to be available per contract issuance with no fixed upfront start date published here.
  • Payment terms: Not disclosed; bidders should anticipate annual/quarterly rent settlement with applicable taxes.
  • SOW/Attachments: A dedicated file exists for scope of work; bidders must study and align proposals accordingly.
  • Warranty/maintenance: Wet-lease implies ongoing maintenance by lessor; confirm service levels and response times in the final agreement.
  • Eligibility: No BOQ items; bidders must demonstrate capacity to provide long-term leased space with compliant facilities and lift-equipped access.
  • Penalties: Not specified; verify LD provisions in tender documentation and contract terms.

Key Specifications

  • Leasing of commercial office space with wet-lease maintenance

  • Estimated value: ₹1,080,000

  • Space preference: Ground floor; otherwise floor with lift

  • Urban building with streetlights nearby

  • Contract duration up to 20 years with 25% flex at issuance

Terms & Conditions

  • EMD details to be confirmed via tender portal

  • Space occupation aligned to contract issuance

  • Up to 25% variation in contract duration/quantity

Important Clauses

Payment Terms

Payment terms to be detailed in final contract; likely rent settlement terms and applicable taxes apply

Delivery Schedule

Space to be made available as per contract issuance; no explicit start date in current data

Penalties/Liquidated Damages

LD clauses to be defined in contract; verify maintenance response times and occupancy guarantees

Bidder Eligibility

  • Demonstrated capacity to provide long-term leased space with wet-lease maintenance

  • Financial solidity for 20-year lease commitments

  • Compliance with local building codes, fire safety and accessibility standards

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Required Documents

1

GST registration certificate

2

PAN card

3

Proof of address and identity for bidder

4

Experience certificates showing lease/space provisioning

5

Financial statements demonstrating solvency for long-term lease

6

Technical compliance certificates (fire safety, building codes)

7

OEM authorizations or property ownership/authorization documents

Corrigendum Updates

1 Update
#1

Update

29 Oct 2025

Extended Deadline

05 Nov 2025, 04:00 pm

Opening Date

05 Nov 2025, 04:30 pm

Frequently Asked Questions

How to bid for ESIC office space leasing tender in India 2025

Bidders should register on the central tender portal, submit all required documents (GST, PAN, financials, experience certificates), and align with the SOW file. The tender involves a wet-lease with maintenance by the lessor and a 20-year horizon; confirm 25% variation rights at issue and ensure floor with lift if not on ground floor.

What documents are required for ESIC lease tender submission in India

Required documents include GST registration, PAN, identity/address proofs, experience certificates for space provisioning, financial statements, EMD (to be confirmed via tender portal), technical compliance certificates, and property/lease authorization documents. Attach the SOW attachment and ensure compliance with fire safety standards.

What are the technical specifications for lift-enabled ESIC office space

Specifications require a lift-enabled floor or ground floor, with street lighting nearby and safe building access. The lease is wet-lease; maintenance by lessor, thus contracts should specify service levels, response times, and compliance with municipal fire-safety norms and accessibility standards.

What is the expected duration and variation in ESIC lease tender

The contract duration can extend up to 20 years with potential variation up to 25% at contract issuance. After issuance, variation remains limited to the same 25% margin. Bidders must accept revised quantity or duration as applicable.

What payment terms are expected for ESIC office space lease

Final payment terms will be stated in the contract; typically rent payments are periodic with applicable taxes. Bidders should be prepared for an annual/quarterly rent schedule and verification of GST compliance, with clear maintenance cost allocations under wet-lease terms.

What standards and compliance are required for ESIC leasing

Bidders must demonstrate fire safety compliance, local building code adherence, and accessibility standards. While exact standards aren’t listed, ensure IS/IS0 equivalents, fire-safety approvals, and functional lift maintenance commitments are clearly documented in the submission.

How to verify space availability and occupancy milestones for ESIC tender

Coordinate with ESIC procurement to obtain the SOW details and occupancy milestones from the attached file. Ensure space is ready for occupation per contract; verify utilities, water, electricity, and security arrangements before finalizing the lease agreement.

What is the estimated value and how does it affect bidding

The estimated value is ₹1,080,000 for the lease period; use this to calibrate rent and maintenance cost projections. Prepare a detailed budget covering rent, maintenance, utilities, and potential escalation, ensuring transparent cost allocation in the bid.

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