GEM

Service And Payroll Administrative Repository Of Kerala Laptop Tender Entry & Mid Level Notebook Kerala 2025

Bid Publish Date

21-Nov-2025, 3:58 pm

Bid End Date

02-Dec-2025, 4:00 pm

Bid Opening Date

02-Dec-2025, 4:30 pm

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue21-Nov-2025, 3:58 pm
AwardPending
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Quantity

15

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization letter specific to this bid
  • • Kerala-based service center requirement with local engineers
  • • Minimum 4-star bidder rating with supporting screenshots
  • • 5+ years GEM Portal experience required
  • • Samples submission within 2 days of notification
  • • Local preference for Kerala bidders; outside Kerala not favored
  • • Quantity variation up to 25% during and after contract

Categories 1

LAPTOP

Tender Overview

Organization: Service And Payroll Administrative Repository Of Kerala (SPARK), under the Finance Department Kerala. Category: Entry and Mid Level Laptop - Notebook. Location: Kerala, India. Procurement scope: laptops with optional quantity variation up to 25% per contract and during currency at the same contracted rates. Bidders must be OEM manufacturers or authorized dealers, with a valid Manufacturer Authorization letter and a Kerala registered office. Mandatory sample submission within 2 days of notification; product brochure attached. Minimum local preference indicates bidders outside Kerala are not favored, and a 필요 requirement of a 4-star or above rating on prior performance. The contract anticipates a single make/model submission per bid; value and delivery timelines align with the option clause. Unique differentiators include region-specific service infrastructure and on-ground technical support in Kerala. This tender targets suppliers capable of sustained post-sale service and rapid deployment within the state.

Technical Specifications & Requirements

  • Product category: Laptop - Notebook (Entry/Mid Level)
  • Delivery/service baseline: Authorized service center within Kerala; engineers available locally
  • Documentation: Mandatory product brochure/catalogue attached to bid; OEM authorization specific to this bid
  • Experience: Minimum 5 years proven GEM Portal experience
  • Local participation: Preference for Kerala-based bidders; local service and support required
  • Star rating: Minimum 4-star rating with screenshot evidence
  • Bid submission: Samples to office within 2 days of notification; both technical and financial bids permissible with two technical participants
  • BOQ status: No BOQ items currently listed; quantity adjustments permitted under 25% option clause
  • Brand/model restrictions: Submit specifications for one make/model only

Terms, Conditions & Eligibility

  • EMD / security: Not specified in available data (required per tender terms)
  • Delivery timeline: Extended delivery window as per option clause; initial delivery aligned to order date
  • Payment terms: Not disclosed in available data
  • Warranty/AMC: Not specified in available data
  • Penalties: Not specified in available data
  • Documentation: All required proofs uploaded with bid; OEM authorization and Kerala office proof mandatory
  • Location bias: Local bidders preferred; outside Kerala discouraged
  • Additional clauses: 25% quantity variation allowed; bid must cover single equipment line; service center and engineers must be Kerala-based

Key Specifications

  • Product: Entry/Mid Level Laptop - Notebook

  • Quantity: Up to 25% variation allowed from bid quantity

  • Standards/Certifications: Not specified in tender data

  • Service: Authorized Kerala service center with engineers

  • Documentation: One make/model only; OEM authorization required

  • Samples: Required within 2 days of notification

  • Brand/OEM: Authorized OEM/Dealer with MA letter

Terms & Conditions

  • 25% quantity increase/decrease allowed at bid award and during contract

  • Kerala-based OEM authorization and Kerala registered office required

  • Minimum 5 years GEM Portal experience and 4-star bidder rating

  • Sample submission within 2 days; product brochure mandatory

  • Local preference for Kerala bidders; outside Kerala not favored

Important Clauses

Payment Terms

Not specified in provided data; bidder to review bid terms for advance and milestone payments

Delivery Schedule

Delivery period governed by option clause; extended delivery based on increased quantity with minimum 30 days

Penalties/Liquidated Damages

Not detailed in current data; bidders should verify LD provisions in official criteria

Bidder Eligibility

  • OEM manufacturer or authorized dealer with MA letter

  • Kerala registered office for bidder

  • Authorized service center and engineers located in Kerala

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for GEM Portal (minimum 5 years)

4

Financial statements and turnover details

5

EMD/Security deposit documentation (amount not disclosed in data)

6

Manufacturer Authorization Letter (OEM authorization) specific to this bid

7

Product brochure/catalogue for the quoted laptop model

8

Proof of Kerala registered office

9

Evidence of authorized service center in Kerala

10

Technical bid documents and any OEM certifications

11

Screenshots of star rating (4-star or above)

Frequently Asked Questions

Key insights about KERALA tender market

What documents are required for SPARK laptop tender in Kerala 2025?

Bidders must submit GST registration, PAN, 5+ years GEM Portal experience proofs, financial statements, OEM authorization, device brochure, Kerala office proof, and evidence of a Kerala-based service center with qualified engineers. Include star-rating screenshots and sample submission within 2 days of notification.

How does the 25% quantity variation clause affect Kerala laptop procurement?

The purchaser may increase or decrease bid quantity up to 25% at contract placement and during currency at contracted rates. Delivery timelines extend proportionally, with a minimum extension of 30 days if the original period is above 30 days, ensuring supply continuity.

What are the eligibility criteria for vendors in the SPARK Kerala laptop bid?

Eligible bidders must be OEM manufacturers or authorized dealers with MA letters, have a Kerala registered office, provide an authorized Kerala service center with engineers, possess 5+ years GEM Portal experience, and hold a 4-star or higher rating with documented evidence.

What is the expected delivery framework for Kerala SPARK laptops?

Delivery aligns with the option clause; additional time is calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days, with the possibility to extend within the original delivery window as per contract terms.

What sample submission requirements apply to the SPARK laptop tender?

Technically eligible bidders must send laptop samples directly to the office within 2 days of notification, ensuring the sample matches the quoted make/model and is accompanied by the product brochure.

What is the importance of local preference for Kerala bidders in this tender?

Local participation is favored; bidders from outside Kerala are not preferred. Preference considerations include Kerala-based service infrastructure, local engineers, and proof of a Kerala registered office.

Which brand/model restrictions apply for the SPARK laptop bid in Kerala?

Bidders must submit specifications for a single make and model only. The bid requires an OEM authorization letter specific to this procurement and attached brochure to confirm model details.

What are the key eligibility benchmarks for GEM Portal experience in this tender?

Bidders must demonstrate at least 5 years of GEM Portal experience, with verifiable projects or contracts, and provide relevant experience certificates along with bid documents to support eligibility.

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