GEM

Indian Army Department Of Military Affairs IT Hardware Tender Jammu Kashmir 2025 - SSD 512GB, Printer Heads & UPS 1KVA with OEM Authorization

Posted

28 Oct 2025, 07:13 pm

Deadline

07 Nov 2025, 08:00 pm

Location

JAMMU , JAMMU & KASHMIR

Progress

Issue28 Oct 2025, 07:13 pm
AwardPending
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Quantity

13

Category

MOTHER BOARD

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization mandatory and vendor must be an authorised supplier for the listed IT hardware
  • • 6-month warranty on spare parts and 5-year experience requirement for bidders
  • • Sample submission within 07 days during technical evaluation; physical verification at buyer premises
  • • Delivery quantity flexibility up to 25% during contract with extended delivery period calculations
  • • Non-genuine spares rejected; extreme emphasis on authentic OEM/spares only
  • • GST applicability as per prevailing rates; MSE certificate required at bid participation
  • • Vendor rating threshold of 4.5+ and authorisation certificate mandatory

Tender Overview

Organization: Indian Army (Department Of Military Affairs) in Jammu, Jammu & Kashmir - 180001. Procurement covers multi-category IT hardware and spare parts, including MOTHER BOARD, PROCESSOR FAN, PRINTER HEAD HP GT5810 BLACK, PRINTER HEAD HP GT5810 COLOUR, SSD 512 GB, LOGIC CARD L14160, PRINTER STRIP 5820HP, UPS 1 KVA MICROTEK, and BTY 12V 7AH. The scope comprises genuine, new spare parts for military equipment with sample verification and OEM authorization. A 25% quantity flex clause may apply during procurement and contract execution. Unique ATC mandates sample demonstration, 6-month spare part warranty, and strict non-genuine item rejection.

  • Location: Jammu, Jammu & Kashmir
  • Estimated value: not disclosed
  • Delivery policy: option for quantity variation up to 25% with period adjustments
  • Differentiator: mandatory OEM authorization, 5-year experience requirement, and strict vendor rating criteria

Technical Specifications & Requirements

  • Product categories include: MOTHER BOARD, PROCESSOR FAN, SSD 512 GB, LOGIC CARD, PRINTER HEADS (HP GT5810 BLACK/COLOUR), PRINTER STRIP, and UPS 1 KVA MICROTEK
  • Standards/requirements called out in terms: genuine spare parts only; new items only; sample to be provided within 07 days during tech evaluation; 6 months warranty on spare parts; all transportation charges borne by bidder
  • Mandatory supplier prerequisites: authorisation certificate, vendor must be an authorised supplier for the equipment, GST applicable, MSE certificate, and vendor rating above 4.5; experience certificate minimum 5 years
  • Delivery/testing path: post-selection, samples for physical verification at buyer premises; non-genuine spares rejected; OEM/auth spares required if initial sample fails
  • Additional compliance: maintainance of spare parts stock with OEM alignment and timely delivery as per option clause

Terms, Conditions & Eligibility

  • EMD amount: not specified in tender data; bidders must align with GeM terms and ATC for security deposit
  • Experience: minimum 5 years experience; prior similar supply of IT hardware/spares preferred
  • Delivery: flexible delivery windows with 30+ minimum days implied by option clause; delivery period may extend with quantity variation
  • Payment: standard government terms; GST as per prevailing rates
  • Documentation: GST certificate, PAN, experience certificates, OEM authorisations, technical bid documents, financial statements, and EMD-related documents
  • Penalties: non-genuine spares rejected; potential bid cancellation if OEM spares not supplied; supplier reliability reported if non-compliant
  • Warranty/AMC: 6-month warranty on spare parts
  • Evaluation: samples evaluated at buyer premises; sample submission within 7 days; 1st/2nd stage verification as per ATC

Key Specifications

  • Product categories: MOTHER BOARD, PROCESSOR FAN, PRINTER HEADS HP GT5810 BLACK & COLOUR, SSD 512 GB, LOGIC CARD L14160, PRINTER STRIP 5820HP, UPS 1 KVA MICROTEK, BTY 12V 7AH

  • Quality: only genuine/new spare parts; no refurbishments

  • Samples: to be provided within 7 days during tech evaluation

  • Warranty: 6 months on spare parts

  • Delivery charges: bidder bears all transportation costs

  • OEM/auth spares: mandatory, failure may lead to bid cancellation

Terms & Conditions

  • OEM authorization and genuine spare part requirement

  • 6-month warranty on spares and 5-year experience minimum

  • Sample submission within 7 days and on-site verification

Important Clauses

Payment Terms

GST as per prevailing rates; standard government payment terms on delivery; EMD/security deposit as per ATC guidance

Delivery Schedule

Quantity variation up to 25% at contract award and during currency; delivery period adjusted using specified formula with a minimum 30 days

Penalties/Liquidated Damages

Non-genuine spares may trigger bid cancellation; OEM spare substitution required; vendor reliability reported to GeM agencies

Bidder Eligibility

  • Authorised vendor status for listed equipment

  • Minimum 5 years’ relevant experience

  • Vendor rating > 4.5 and MSE certificate at bid participation

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 MOTHER BOARD MOTHER BOARD 1 pieces terminator 15
2 PROCESSOR FAN PROCESSOR FAN 1 pieces terminator 15
3 PRINTER HEAD HP GT 5810 BLACK PRINTER HEAD HP GT 5810 BLACK 1 pieces terminator 15
4 PRINTER HEAD HP GT 5810 COLOUR PRINTER HEAD HP GT 5810 COLOUR 1 pieces terminator 15
5 SSD 512 GB SSD 512 GB 1 pieces terminator 15
6 LOGIC CARD L14160 LOGIC CARD L14160 1 pieces terminator 15
7 PRINTER STRIP 5820HP PRINTER STRIP 5820HP 1 pieces terminator 15
8 UPS 1 KVA MICROTEK UPS 1 KVA MICROTEK 2 pieces terminator 15
9 BTY 12V 7AH BTY 12V 7AH 4 pieces terminator 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing minimum 5 years

4

Financial statements (latest fiscal year)

5

EMD/Security deposit documentation (as per ATC guidance)

6

Technical bid documents and product specifications

7

OEM authorization certificates or manufacturer authorization

8

MSE certificate for bid participation

Frequently Asked Questions

How to bid for IT hardware tender in Jammu for Indian Army procurement

Bidders must submit GST, PAN, 5-year experience certificates, OEM authorisation, and financials. Ensure authenticity of spare parts, provide 7-day sample during tech eval, and meet 6-month spare part warranty. The procurement requires OEM authorization and a vendor rating above 4.5.

What documents are required for Indian Army IT spare parts tender in Jammu

Required documents include GST certificate, PAN, 5-year experience certificates, OEM authorization, financial statements, technical bid, and MSE certificate. Ensure spare parts are genuine and new; samples must be provided within 7 days for tech evaluation.

What are the technical specifications for MOTHER BOARD and SSD in this tender

Tender lists include MOTHER BOARD, PROCESSOR FAN, SSD 512 GB, LOGIC CARD L14160; however no explicit performance metrics are stated. Bidders must provide OEM-authorized, genuine parts with 6-month spare part warranty and sample verification within 7 days.

When is the delivery window for quantity variation under the option clause

The option clause permits up to 25% quantity variation. Delivery period shall be recalculated as (Increased quantity ÷ Original quantity) × Original period, with a minimum of 30 days; original delivery timeline applies unless extended.

What is the warranty and penalties for non-genuine spares in this tender

Spare parts carry a 6-month warranty. Non-genuine spares lead to rejection and potential bid cancellation; OEM/auth spares must be provided, else reliability reports may be sent to GeM agencies.

What is required for OEM authorization and vendor eligibility in this bid

Bidder must be an authorised vendor with OEM authorization for the equipment, provide an experience certificate of at least 5 years, and maintain a vendor rating above 4.5; MSE certificate must be furnished at bid participation.

What documents are necessary to participate in the Indian Army IT hardware tender in Jammu

Submit GST, PAN, 5-year experience certificates, OEM authorization, financial statements, technical bid documents, and MSE certificate; samples must be presented within 7 days for tech evaluation and on-site verification.

How will payment terms apply for this tender in Jammu & Kashmir

Payment will follow standard government terms with GST as prevailing. Emphasize submission of EMD/security deposit per ATC. Ensure all required documents are provided to avoid delays in payment processing after delivery and acceptance.