GEM

Indian Army MacBook Procurement Lalitpur Uttar Pradesh 2025 – IPv6 Ready IT Equipment, Malicious Code Certificate

Bid Publish Date

11-Nov-2025, 7:44 pm

Bid End Date

02-Dec-2025, 10:00 am

Bid Opening Date

02-Dec-2025, 10:30 am

EMD

₹21,240

Location

LALITPUR , UTTAR PRADESH

Progress

Issue11-Nov-2025, 7:44 pm
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM authorization required for distributors (OEM authorization form/certificate).
  • • IPv6 readiness from day one in IT equipment.
  • • Malicious Code Certificate to prevent embedded malware and protect IP rights.
  • • Non-return of faulty hard disks under warranty per Security Policy.
  • • EMD amount: ₹21,240; bid quantity may adjust by ±25%.
  • • Service center coverage within the state of the consignee for carry-in warranty.
  • • Scope of supply includes all cost components; supply of goods only.

Tender Overview

The Indian Army invites bids for the MacBook category computers to be supplied to units in Lalitpur, Uttar Pradesh (284122). The scope is limited to the delivery of IT hardware with IPv6 readiness, as per security policy, with a bid quantity flexibility up to 25%, and an EMD of ₹21,240. The procurement emphasizes supply integrity, manufacturer authorization, and compliance with cyber-security certificates. The package requires complete documentation including PAN, GSTIN, and bank mandates. The objective is to secure reliable, IPv6-enabled laptops with legitimate OEM support and robust anti-malware assurances.

Technical Specifications & Requirements

  • IPv6 readiness from day one for IT equipment as mandated.
  • Malicious Code Certificate: bidder must certify that hardware/software is free from embedded malicious code that could inhibit functions, damage equipment, or exfiltrate data.
  • Manufacturer Authorization: OEM/Original Service Provider details required when using authorized distributors.
  • Non-return of hard disk policy: faulty HDDs will not be returned under warranty.
  • Scope of Supply: price must include all components; only supply of goods (no services).
  • Service center availability: functional service center in the consignees’ state for carry-in warranty; applicable to goods with on-site service.
  • Key policy adherence: security and IP rights protections.

Terms, Conditions & Eligibility

  • EMD: ₹21,240.
  • Quantity flexibility: purchase may increase/decrease by up to 25% during contract.
  • Delivery timing: duration tied to original order; extended time rule applies with minimum 30 days.
  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate with bank verification.
  • Warranty & policy: adherence to non-return HDD policy and Malicious Code Certificate requirement.

Key Specifications

  • Product: MacBook (IT hardware) with IPv6 readiness

  • EMD: ₹21,240

  • Delivery: 25% quantity fluctuation allowed

  • Security certificates: Malicious Code Certificate, OEM authorization

  • HDD policy: Non-return of faulty HDDs under warranty

  • Service: Functional service center in consignee state for carry-in warranty

  • Scope: Price inclusive of all costs; goods only

Terms & Conditions

  • EMD amount and payment terms clearly specified (₹21,240).

  • Up to 25% quantity variation allowed during and after contract award.

  • IPv6 readiness and Malicious Code certification mandatory.

  • OEM authorization required for non-OEM supply routes.

  • Carry-in warranty requires local service center in consignee state.

  • Non-return policy for faulty hard disks must be acknowledged.

Important Clauses

Payment Terms

EMD amount ₹21,240; contract payment terms to be specified in final LOA; ensure EFT/RTGS payment method compliance.

Delivery Schedule

Delivery period linked to original delivery order; option to extend via 25% quantity increase with minimum 30 days extra.

Penalties/Liquidated Damages

Penalty details to be defined in contract; ensure adherence to delivery deadlines and performance milestones.

Bidder Eligibility

  • Must provide OEM authorization if bidding through an authorized distributor

  • Must demonstrate IPv6-ready IT hardware capability

  • Must submit Malicious Code Certificate and security compliance documents

  • Must have service center in the consignees’ state for carry-in warranty

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Manufacturer/OEM authorization certificate

6

Malicious code compliance certificate

7

Any priorенд IT hardware supply experience certificates (if available)

8

Technical bid documents (compliance with IPv6, HDD policy)

9

Security policy adherence documentation

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the MacBook procurement in Lalitpur Uttar Pradesh 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if using a distributor. Include Malicious Code Certificate and IPv6 readiness evidence. Ensure EMD of ₹21,240 and acknowledge 25% quantity variation rights. Follow security policy for HDD handling and warranty service coverage in the consignee state.

What documents are required for the IT hardware bid in UP 2025?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, Malicious Code Certificate, and proof of IPv6 readiness. Technical bid should confirm hardware specifications, service center availability in the consignees’ state, and adherence to non-return HDD policy per security rules.

What are the technical standards for IPv6 readiness in this MacBook tender?

Hardware must be IPv6-ready from day one, with software configurations and firmware supporting IPv6 addressing and routing. Vendors must provide certification or vendor statements confirming IPv6 compatibility and secure onboarding procedures compliant with defence procurement policies.

What is the EMD amount and how is it payable for this procurement?

EMD is ₹21,240. It should be submitted as specified in bid documents (DD or online transfer depending on portal requirements) and must accompany the bid. Failure to provide EMD may lead to bid rejection; ensure bank-validated EFT Mandate is included.

What happens if quantity requirements change during the contract?

Contract allows up to 25% increase/decrease in order quantity. Delivery periods adjust proportionally using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What documents prove OEM authorization for this MacBook bid in UP?

Submit OEM authorization certificate detailing company name, contact, email, and phone, along with bidder details. If bidding via an authorized distributor, include distributor authorization and clear OEM endorsement for supply of MacBooks under the contract.

What are the HDD warranty implications for this IT equipment tender?

The policy states non-return of faulty hard disks for warranty replacement. Bidders must acknowledge this policy and propose alternative warranty options or replacements through OEM channels, with clear service terms in the contract and evidence of local service support.