GEM

Directorate Of Collegiate Education Facility Management Services Lump Sum Kerala 2025

Posted

25 Oct 2025, 11:10 am

Deadline

04 Nov 2025, 12:00 pm

Value

₹3,00,000

Location

THRISSUR , KERALA

Progress

Issue25 Oct 2025, 11:10 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 4

OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT

Tender Overview

The Directorate Of Collegiate Education under the Kerala Higher Education Department seeks a lump-sum Facility Management Services contract for implementation within the state of Kerala. The procurement scope includes service & installation of equipments, with consumables included in contract cost. Estimated value is ₹3,00,000. An important condition requires the service provider to maintain an office within the consignee state. The bid process incorporates a 25% option clause allowing increments or reductions in contract quantity or duration, with bidder acceptance mandatory. No BOQ items are listed, underscoring a broad FM services engagement rather than a single-item purchase. Unique differentiators include location-based compliance and mandatory OEM/authorisation documentation.

Key Specifications

  • Facility Management Services with service & installation of equipments

  • Consumables included in contract cost

  • Office of service provider located in Kerala

  • OEM/Authorized distributor authorization required when applicable

  • 25% quantity/duration option clause

Terms & Conditions

  • Office must be located in Kerala; documentary evidence required

  • 25% quantity/duration adjustment allowed; bidder must accept

  • Upload all certificates and OEM authorizations as mandated

Important Clauses

Payment Terms

Not specified in available data; confirm terms in official bid document

Delivery Schedule

Not detailed; lump-sum FM services imply ongoing deliverables per contract

Penalties/Liquidated Damages

Not provided here; refer to bid ATC for LD provisions

Bidder Eligibility

  • Must maintain a Kerala-based office with documentary proof

  • Experience in facility management services or similar MF contracts

  • Compliance with OEM authorization if using third-party distributors

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (related to facility management services)

4

Financial statements (audited if available)

5

EMD/Security deposit (as per bid document)

6

Technical bid documents

7

OEM authorization / Manufacturer authorization (if applicable)

8

Certificate of incorporation / business registration

9

Any state-specific business licenses

10

Proof of office in Kerala (consignee state)

Frequently Asked Questions

How to bid on the facility management tender in Kerala 2025?

Bidders must submit an online bid with all required certificates, including GST, PAN, experience certificates, financial statements, and OEM authorizations. Ensure a Kerala office is listed and the 25% option clause is acknowledged. Prepare lump-sum FM service details and installation scope, aligning with consumables in contract cost.

What documents are required for the Kerala FM tender 2025?

Required documents include GST certificate, PAN card, corporate registration, experience certificates for FM services, financial statements, OEM authorization if applicable, and proof of Kerala office. Upload all documents with the bid document, ATC, and corrigenda to prevent rejection.

What are the technical specifications for the Kerala FM contract?

The tender covers lump-sum FM services with service and installation of equipment, consumables included in cost. No itemized BOQ; emphasize OEM authorization where applicable and ensure compliance with state procurement norms and service delivery within the contract framework.

What is the 25% option clause in the Kerala tender?

The contract allows up to 25% increase or decrease in quantity or duration, both at the time of contract issue and during execution. Bidders must agree to revised scope and timing without renegotiation, ensuring flexible implementation within budget constraints.

When is the bid submission for the Kerala higher education FM tender?

Exact submission dates are not provided here; bidders should consult the official tender portal and ATC for deadlines, submission windows, and any corrigenda affecting timelines and required documents.

What standards or certifications are required for OEM authorization in Kerala FM bid?

Bidders must provide Manufacturer Authorization/Certificate detailing the OEM/distributor information (name, designation, address, email, phone). This ensures supplier legitimacy and aligns with government procurement norms for facility management equipment upgrades.

What is the estimated value and scope of the Kerala FM tender?

Estimated value is ₹3,00,000 for lump-sum facility management services including installation. Consumables are included in contract cost, with service scope extending to equipment installation and ongoing FM support within the specified state jurisdiction.

What is required to prove eligibility for Kerala FM procurement 2025?

Submit evidence of Kerala office presence, relevant FM experience, tax registrations, and financial viability. Ensure all certs (GST, PAN) and OEM authorizations are in place; comply with ATC and corrigenda to meet eligibility criteria.