GEM

Eastern Railway Universal Tractor Oils Tender Munger Bihar - Q3 Oils Supply 2025

Bid Publish Date

27-Nov-2025, 6:35 pm

Bid End Date

08-Dec-2025, 7:00 pm

Location

MUNGER , BIHAR

Progress

Issue27-Nov-2025, 6:35 pm
AwardPending
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Quantity

210

Bid Type

Single Packet Bid

Categories 3

AGRICULTURE EQUIPMENT AGRICULTURAL EQUIPMENT AGRICULTURAL MACHINERY

Tender Overview

Eastern Railway invites bids for the procurement of universal tractor oils (Q3) in the Munger, Bihar 811201 region. The scope is supply of goods (no installation). Bidder must ensure an OEM/Authorized Seller with in-India presence for any imported products to provide after-sales support. The delivery point is the AWM/MFG Eastern Railway Workshop, Jamalpur, Bihar. Documentation must include all certificates and adherence to any added terms. There is a clear emphasis on credibility and compliance, with an expectation that bidders can demonstrate product origin and service capability. Unique aspects include the requirement for proper OEM authorization for imported items and mandatory certificate uploads to avoid bid rejection. The tender aggregates a straightforward goods-supply requirement within a railway workshop context, with a focus on product authenticity and post-sale service readiness.

Technical Specifications & Requirements

  • Product category: universal tractor oils (Q3), intended for railway workshop usage
  • Scope: Only supply of goods (no installation/commissioning unless stated)
  • Delivery location: AWM/MFG, Eastern Railway Workshop, Jamalpur, Bihar, Munger
  • Imported products: If applicable, must have OEM/Authorized Seller in India with after-sales support; certificate required
  • Certifications: Bidder must upload all requested certificates; non-submission risks rejection
  • BOQ: No items listed; no quantity details provided
  • Contact: Primary contact number provided for delivery coordination

Terms, Conditions & Eligibility

  • Delivery scope: Goods supply only, no installation implied
  • OEM authorization: For imported items, must hold Indian office and after-sales support certification
  • Certificates: All required bids documents must be uploaded as per bid document/ATC/Corrigendum
  • EMD/financials: No explicit EMD amount disclosed in data; ensure readiness for standard EMD if called
  • Submission docs:GST/PAN/Experience/Financials/Technical bids and OEM authorizations are typically required
  • Rejection risk: Failure to upload certificates/documents can lead to bid rejection

Key Specifications

    • Product/service names: universal tractor oils (Q3) (railway workshop grade)
    • Quantities/volumes: not specified in BOQ; total items = 0 (no BOQ entries)
    • Estimated value: not disclosed; requestor did not provide
    • Experience: bidders should demonstrate capability to supply railway-grade lubricants
    • Quality/standards: ensure compliance with industry lubricant norms and OEM specs
    • Delivery: at AWM/MFG Eastern Railway Workshop, Jamalpur, Bihar
    • Warranty/AFTER-SALES: OEM support for imported items; in-India presence required

Terms & Conditions

  • EMD amount not disclosed; bidders should prepare per standard tender norms

  • Delivery of goods to Jamalpur workshop; no installation included

  • Imported items require Indian OEM/authorized seller with after-sales support

Important Clauses

Payment Terms

Not explicitly stated; bidders should assume standard milestone-based payments upon delivery and acceptance per railway norms

Delivery Schedule

Delivery must be coordinated with AWM/MFG Eastern Railway Workshop; no explicit date provided

Penalties/Liquidated Damages

Not specified in data; bidders should prepare for general LD provisions typical to Indian Railways contracts

Bidder Eligibility

  • Demonstrated experience supplying railway-grade lubricants or equivalent industrial oils

  • Valid GST registration and PAN card

  • OEM authorization for imported products with India-based after-sales support

  • Financial capacity evidenced by recent statements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (similar scope)

4

Financial statements (latest statutory annual reports)

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents showing product conformity

7

OEM authorization/certificate for imported items

8

Certificates of conformity and any IS/ISO certifications if applicable

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for the universal tractor oils tender in Munger Bihar 2025?

Bidders should prepare GST, PAN, and experience certificates, plus financial statements. Ensure OEM authorization for imported oils and upload all required certificates. The bid requires supply-of-goods with Indian OEM after-sales support; delivery to Jamalpur workshop is mandatory. Follow ATC instructions and submit the technical bid with compliance certificates.

What documents are required for Eastern Railway lubricant tender in Bihar?

Required documents include GST registration, PAN, experience certificates for similar lubricants, financial statements, EMD documentation, technical bid, and OEM authorization if oils are imported. Upload conformity certificates and any IS/ISO certifications. Incomplete bids risk rejection.

What standards apply to the universal tractor oils supplied to Eastern Railway?

Standards include general lubricant quality norms and OEM-specific specifications for Q3 classification. Ensure that imported products have an Indian OEM partner with after-sales support; documentation should prove compliance and service capability within India.

When is the delivery location for the Jamalpur workshop lubricant supply?

Delivery must be made to AWM/MFG Eastern Railway Workshop, Jamalpur, Bihar. Coordinate with workshop contact to align delivery windows; installation, where required, is not specified in scope.

What are the payment terms for supply of universal tractor oils?

The tender data does not specify payment terms; bidders should anticipate standard railway terms, typically payment after delivery/acceptance within a set period. Ensure clarity on milestones in the final bid documentation and request terms if not stated.

What is the eligibility criteria for lubricant suppliers to bid in Bihar?

Eligibility includes proven experience supplying similar lubricants, valid GST/PAN, and financial stability. For imported oils, provide OEM authorization and proof of Indian after-sales support. Ensure adherence to certificate submission requirements per ATC and Corrigendum.

How to ensure OEM authorization for imported oils in this tender?

Obtain an OEM authorization from the foreign manufacturer, ensure the Indian registered office for after-sales service, and submit the authorization certificate with the bid. The tender requires this certificate to accompany bids involving imported oils.