GEM

Rural Development and Panchayat Raj Department Tamil Nadu Desktop Computers UPS MFM Tender 2025 Dindigul

Bid Publish Date

18-Nov-2025, 5:36 pm

Bid End Date

03-Dec-2025, 6:00 pm

Bid Opening Date

03-Dec-2025, 6:30 pm

Location

DINDIGUL , TAMIL NADU

Progress

Issue18-Nov-2025, 5:36 pm
AwardPending
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Quantity

94

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 4

UPS ATM MACHINE MICRO CONTROLLER

Tender Overview

The Rural Development and Panchayat Raj Department Tamil Nadu invites bids from qualified suppliers for procurement of Entry and Mid Level Desktop Computers, Line Interactive UPS with AVR, and Multifunction Machines (MFM) in the Dindigul district (624001). The tender scope emphasizes standard hardware procurement with options to increase quantities by up to 25% during contract execution. Bidders must meet financial credibility criteria and provide OEM authorization, malicious code certificates, and End User Certificates as part of bid compliance. The absence of BOQ items suggests a focus on standard workstation bundles rather than a fixed quantity catalog. The process requires adherence to purchase terms and extension calculations based on the option clause, with delivery timelines calculated from the original delivery order.

Technical Specifications & Requirements

  • Product categories: Desktop Computers (Entry/Mid Level), Line Interactive UPS with AVR (V2), Multifunction Machines (MFM) (V2).
  • Key terms: Option to increase order quantity up to 25%; delivery period adjustments using the formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
  • Compliance certificates: Mandatory End User Certificate in buyer’s format, Malicious Code Certificate confirming no embedded malicious code, and Manufacturer Authorization from OEMs or Authorized Service Providers.
  • Financials: Bidder must demonstrate minimum average annual turnover (last three years), supported by audited balance sheets or CA/CA certificate; no liquidation or bankruptcy status.
  • Turnover evidence: Upload turnover documentation with bid to satisfy the turnover criterion; specifics are

Key Specifications

  • Product/service names and categories: Entry/Mid Level Desktop Computers, Line Interactive UPS with AVR (V2), Multifunction Machines (MFM) (V2)

  • Quantities: 25% quantity option at contract placement and during currency; delivery period adjusted using formula with minimum 30 days

  • EMD/Estimated value: Not disclosed; turnover evidence required (last 3 years) via audited statements or CA certificate

  • Experience: Turnover criteria and manufacturer authorization imply capability for IT hardware provisioning and installation

  • Quality/standards: Malicious Code Certificate and End User Certificate; OEM authorization required

Terms & Conditions

  • Option Clause: up to 25% quantity increase at contracted rates

  • Delivery: period starts from last date of original order; extended period uses calculated formula

  • Compliance: End User Certificate, Malicious Code Certificate, OEM Authorization required

Important Clauses

Payment Terms

Not explicitly disclosed; bidders should expect standard government procurement terms per buyer added terms; ensure compliance with delivery and warranty as applicable

Delivery Schedule

Delivery period begins after the final original delivery order date; extensions via option clause follow the (increased/original) × original delivery period rule, minimum 30 days

Penalties/Liquidated Damages

Not specified; implied penalties may apply via standard procurement terms; bidders should seek clarity during bid submission

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Adequate turnover demonstrated via audited statements or CA certificate (last 3 years)

  • OEM authorization from manufacturer or authorized distributor

  • Compliance with Malicious Code and End User certificates

Past Similar Tenders (Historical Results)

5 found

Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM (

State Institute Of Rural Development

COIMBATORE, TAMIL NADU

Posted: 5 February 2025
Closed: 19 February 2025
GEM

Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM (

N/a

KRISHNAGIRI, TAMIL NADU

Posted: 3 February 2025
Closed: 17 February 2025
GEM

Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM (

N/a

NAGAPATTINAM, TAMIL NADU

Posted: 5 February 2025
Closed: 20 February 2025
GEM

Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM (

N/a

TIRUVALLUR, TAMIL NADU

Posted: 14 February 2025
Closed: 24 February 2025
GEM

Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM (

N/a

NILGIRIS, TAMIL NADU

Posted: 7 February 2025
Closed: 20 February 2025
GEM

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Required Documents

1

GST registration document

2

Permanent Account Number (PAN) card

3

Audited balance sheets for last 3 years or CA/Cost Accountant certificate showing turnover

4

End User Certificate in buyer's format (if insisted by buyer)

5

Malicious Code Certificate confirming no embedded malware

6

OEM authorization/Manufacturer Authorization with full contact details

7

Proof of not being under liquidation or bankruptcy (undertaking)

8

Technical bid documents demonstrating hardware specifications and compliance

9

Any other document specified in the Terms and Conditions (e.g., financial statements, confessional declarations)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for desktop computers tender in Dindigul Tamil Nadu 2025?

Bidders must submit GST, PAN, audited turnover, and CA certificate showing turnover for the last 3 years. Include OEM authorization, End User Certificate in the buyer’s format, and Malicious Code Certificate. Adhere to the 25% quantity option rule and delivery timing formula.

What documents are required for IT hardware tender in Tamil Nadu?

Required documents include GST registration, PAN, audited financials or CA turnover certificate, End User Certificate, Malicious Code Certificate, OEM/Manufacturer Authorization, and a non‑liquidation undertaking. Technical bid documents must demonstrate hardware compliance and OEM capability.

What are the delivery terms for the Tamil Nadu IT hardware procurement?

Delivery starts from the last date of the original delivery order. If quantity increases, the extended time is calculated as (increased quantity ÷ original quantity) × original period, with a minimum of 30 days.

What standards or certificates are mandatory for this TN tender?

Mandatory certificates include End User Certificate in the buyer format and Malicious Code Certificate. OEM Authorization from the manufacturer or authorized service provider is required to prove supply capability.

What is the eligibility criteria related to turnover for bidders in Tamil Nadu tender?

Bidders must meet the minimum average annual turnover for the last 3 years as indicated in the bid document, evidenced by audited statements or CA certificate. This ensures financial capacity for hardware procurement.

How to obtain OEM authorization for this Tamil Nadu bid 2025?

Provide a Manufacturer Authorization letter from the OEM or authorized distributor detailing name, designation, address, email, and phone, confirming supply and after‑sales support for the proposed desktop and UPS/MFM products.

What is the role of the Malicious Code Certificate in this tender?

The certificate confirms the hardware/software does not contain embedded malicious code that could disable functions or exfiltrate data. Breach constitutes contract default; suppliers must ensure secure software and firmware prior to bid submission.

What is the impact of the 25% option clause in this TN procurement?

The purchaser may increase quantity by up to 25% at contracted rates during placement or currency; delivery timelines adjust using the specified formula, with a minimum delta of 30 days.