GEM

Bhakra Beas Management Board Coffee Dispensing Machine Tender Kangra Himachal Pradesh 2025

Posted

31 Oct 2025, 10:37 am

Deadline

10 Nov 2025, 11:00 am

Location

KANGRA , HIMACHAL PRADESH

Progress

Issue31 Oct 2025, 10:37 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The opportunity is with Bhakra Beas Management Board for the procurement of a Coffee Dispensing Machine (V2) (Q3) located in KANGRA, HIMACHAL PRADESH 176001. Tender scope covers a single supply of a fully equipped coffee vending unit with features such as bean hopper, inbuilt milk container, water storage, and advanced control options. Estimated value and EMD details are not disclosed, but the specification list indicates a comprehensive machine with multiple design, control, and durability requirements. A key differentiator is the emphasis on auto-cleaning, sleep mode, programmable beverages, and a front LCD programming interface, suitable for government office use and high-traffic environments.

Technical Specifications & Requirements

  • Machine must support Continuous dispensing, auto-clean/auto flush, tamper-proof construction, and programmable digital controls for pre-programmed beverages.
  • Essential dimensions and capacities include inbuilt milk container capacity (liters), inner water storage for steaming, inbuilt hot water storage (L), and raw mixture chamber capacity (liters).
  • Key materials and components: body material, dispensing valve material, tray material, and raw mixture chamber specifications.
  • Controls and diagnostics: digital meter for drinks dispensed, flow meter, front LCD programming, and sleep mode. Additional design features include water supply integration and protection against steam overpressure where applicable.
  • Performance indicators: dispensing rate (cups/hr) and power rating (KW), with warranty specified as a term.
  • No specific brand is mandated; however, the list emphasizes compliance with hygiene and safety through auto-flush and tamper-proof controls.

Terms, Conditions & Eligibility

  • Delivery terms allow a flexible quantity variation up to ±25% at contract, with progressives during the contract period.
  • Scope states Only supply of Goods, with inspection guaranteeing materials for 12 months from commissioning or 18 months from supply, whichever is earlier.
  • EMD/PBG options include Fixed Deposit Receipt (FDR) in the name of the Executive Engineer Township Division BBMB Talwara Township, with hard copy to be delivered within 15 days of award.
  • The buyer may require post-award documents and compliance with ATC, including supplier choice alignment and warranty/penalty clauses tied to delivery and performance.

Key Specifications

  • Product: Coffee Dispensing Machine (V2) with auto-clean and programmable beverages

  • Dispensing rate: not specified, but required to meet high-traffic usage

  • Inbuilt milk container capacity: not specified (ltrs)

  • Raw mixture chamber capacity: not specified (ltr)

  • Water/steam features: inbuilt water storage and steaming capability; protection against empty steaming chamber

  • Control features: continuous dispensing, flow meter, digital drink count, front LCD programming

  • Materials: body, valve, and tray materials as per standard hygiene requirements

  • Power rating: KW (not specified)

  • Warranty: period not specified in the data; bidders should expect standard BBMB terms

  • ATC: Buyer-led emphasis on material supply as per buyer choice

Bidder Eligibility

  • Experience in supplying coffee dispensing machines or similar beverage vending systems

  • GST registration and PAN validation

  • Financial stability evidenced by recent financial statements

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Type Type of machine Operation Mode Automatic Premix
Type Item Dispensed Tea-Coffee-Milk-Water-Soup
Material Body Material Galvanished Iron sheet, Stainless Steel 304 Or higher
Material Dispensing Valve Material Plastic, ABS Plastic, Stainless Steel 304 Or higher
Material Tray Material Plastic, Stainless steel 304 Or higher
Material Material of Raw Mixture Chamber Polypropylene Or higher
Design Number of Raw Mixture Chamber 4, 5, 6 Or higher
Design Volume Adjustment Yes
Design Steaming Facility No
Design Water Supply in machines Through Suction pipe
Design Protection against empty steaming chamber (Hint: Select No for Non Espresso machines) No
Design Protection against over pressure steaming (Hint: Select No for Non Espresso machines) No
Design Bean Hooper included No
Control Features Continuous dispensing function Yes
Control Features Auto-clean and auto flushing function to maintain hygiene Yes
Control Features Tamper proof Yes
Control Features Programmable digital controls Pre-programmed beverages 10, 11, 12, 13, 14 Or higher
Control Features Flow Meter No
Control Features Digital meter to count no. of drinks dispensed Yes
Control Features Programming on front LCD Panel Yes
Control Features Auto water flushing Yes
Control Features Sleep mode Yes
Dimensions Inbuilt Milk Container No
Dimensions Milk inbuilt container capacity(ltr) NA Or higher
Dimensions Inner Water Storage for steaming No
Dimensions Inbuilt hot water Storage Capacity ( Ltr ) 2.0, 2.5, 3.0 Or higher
Dimensions Raw Mixture chamber capacity (ltr) 4, 5 Or higher
Dimensions Dispensing rate (cups per hr) 140, 150, 160, 170, 180, 190, 200, 210, 220, 230, 240 Or higher
Performance Power (KW) 2.6-3.0
Warranty Warranty(year) 1, 2, 3 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar coffee dispensing machines

4

Financial statements for past 3 years

5

EMD/Security deposit proof (including FDR option details)

6

Technical bid document demonstrating compliance with auto-clean, programmable beverages, and LCD control

7

OEM authorization or brand certification if specified

8

Delivery/completion timeline plan and installation requirements

Frequently Asked Questions

How to bid for the coffee dispensing machine tender in Kangra Himachal Pradesh?

Bidders must register with the government portal, submit GST and PAN, provide technical bid for auto-clean and programmable beverages, and attach FDR or PBG as per BBMB ATC. Include installation timeline and delivery plan, with evidence of prior similar supply experience.

What documents are required for BBMB coffee machine procurement in 2025?

Submit GST certificate, PAN card, three years of financial statements, experience certificates for similar equipment, OEM authorization if applicable, and EMD with FDR option detailed in the terms. Include technical compliance documents showing auto-clean and LCD programming features.

What are the key technical specifications for the BBMB coffee machine bid?

The tender requires a machine with inbuilt milk container, water storage, steaming capability, continuous dispensing, flow meter, drink counter, and front LCD programming. Dimensions and exact capacities are not fully specified; ensure compliance with auto-clean, tamper-proof design, and energy efficiency features.

What is the EMD/securement requirement for this BBMB procurement?

EMD may be furnished via Fixed Deposit Receipt (FDR) or PBG as per GeM GTC. The FDR should be in the name of Executive Engineer Township Division BBMB Talwara Township, with the original document delivered within 15 days of award.

When is the delivery window and how is quantity variation handled?

The buyer reserves the right to increase/decrease quantity by up to 25% at contract award and during the currency, with delivery timelines adjusted according to the option clause, subject to a minimum 30-day extension.

What warranties or post-delivery support are expected for the BBMB coffee machine?

Materials are guaranteed for 12 months from commissioning or 18 months from supply, whichever is earlier. Ensure compliance with warranty support and any specified service terms as part of the technical bid.

Which standards or brand requirements are specified for this tender in Himachal?

The data emphasizes hygiene, auto-cleaning, and tamper-proof controls; while exact standards like ISI/ISO are not explicitly named, bidders should align with general government hygiene and safety expectations and provide OEM certifications if required.