GEM

Mahanadi Coalfields Limited Porta Cabin Tender 30ft x 10ft x 8ft 6in India ISO 9001/14001/18001 2025

Posted

19 Oct 2025, 11:30 am

Deadline

30 Oct 2025, 11:00 am

EMD

₹52,770

Value

₹61,63,486

Location

ANGUL , ODISHA

Progress

Issue19 Oct 2025, 11:30 am
AwardPending
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Quantity

31

Category

Steel Porta Cabin

Bid Type

Two Packet Bid

Key Highlights

  • • OEM must hold ISO 9001:2015, ISO 14001:2015, and ISO 18001:2007 certifications for the porta cabin supply
  • • Delivery flexibility: option to increase quantity by up to 25% during contract with adjusted delivery timelines
  • • Precise dimensional tolerances: inside length/width ±15 mm, height ±15 mm, wall/door panels ±2 mm
  • • Comprehensive erection, testing and commissioning scope with turnkey delivery
  • • Electrical integration: provision for power connection, wiring, switches, and junction boxes
  • • Data Sheet alignment required; test reports available on demand; advance sample approval mandated

Categories 2

CABIN PORTA CABIN

Tender Overview

Mahanadi Coalfields Limited invites bids for the supply, installation, testing and commissioning of steel porta cabins sized 30ft × 10ft × 8ft 6in. Estimated contract value is ₹6,163,485.74 with an EMD of ₹52,770. The scope includes cabin configuration, advance sample approval, site erection timeframes, structural stability, roof slope, storage provisions, power wiring, and cable connections. OEM must be ISO 9001:2015, ISO 14001:2015 and ISO 18001:2007 certified. This procurement emphasizes precise dimensional tolerances (inside length/width ±15 mm, height ±15 mm), panel/material specifications, and comprehensive finish and branding controls. The Buyer's option clause allows up to 25% quantity variation during contract and extended delivery periods with minimum 30 days, potentially affecting delivery timelines. This tender targets suppliers capable of turnkey delivery from supply to on-site commissioning, with documentation alignment to the Data Sheet and GST compliance. This is a file-ready opportunity for manufacturers and integrators with registered infrastructure and strong quality management, seeking a high-value, standards-driven project.

Technical Specifications & Requirements

  • Product: Steel porta cabin (30ft × 10ft × 8ft 6in) with full configuration options
  • Standards/Certifications: OEM must hold ISO 9001:2015, ISO 14001:2015, and ISO 18001:2007 certifications
  • Key dimensions/tolerances: Inside Length ± 15 mm, Inside Width ± 15 mm, Total Height ± 15 mm; Roof projection ± 10 mm; Wall/door panels ± 2 mm; Roof ridge height ± 10 mm; Almirah cabinet ± 5 mm
  • Electrical: Provision for power connection, wiring, and cable/switch/junction box connections; Electric fittings included; Number of windows variable per cabin
  • Panel/Frame Material: Sides, end walls, roof panels; insulation for sides/end walls and roof; floor and roof frame; understructure/base
  • Finish/Appearance: Exterior paint, top coat, inside finish; color and logo (if any)
  • Delivery/Installation: Time period for erection at site; scope includes installation, testing and commissioning
  • Quality/Testing: Test reports to be furnished on demand; Data Sheet alignment with bid; advance sample approval
  • Warranty: As per terms; OEMs must provide warranty details as part of submission
  • Miscellaneous: Roof ridge, flashing items, locking/security features, door/window canopy material

Terms, Conditions & Eligibility

  • EMD: ₹52,770; Buyer's option allows up to 25% quantity variation at contract rates
  • Scope: Supply, Installation, Testing and Commissioning; turnkey delivery from supply to on-site commissioning
  • Delivery: Extended delivery time may apply; minimum 30 days, proportional to quantity variations
  • GST/Invoices: GST to be applied by bidder; invoice in consignee name with GSTIN; GST portal proof required
  • Data Sheet & Certificates: Upload Data Sheet; ensure parameter match; certificates required as per ATC/Corrigendum
  • Eligibility: OEM must have ISO 9001:2015, ISO 14001:2015, ISO 18001:2007 certifications; minimum aligns with cabinet quality requirements
  • Documentation: Submit GST certificate, PAN, experience certificates, financial statements, EMD documents, OEM authorizations
  • Payment/Terms: Payment terms align with government procurement norms; GST reimbursements as actuals
  • Termination: Buyer may terminate for non-compliance or delivery failure; ensure adherence to delivery period

Key Specifications

  • 30ft × 10ft × 8ft 6in porta cabin with complete configuration

  • Inside dimensions tolerance: length ±15 mm, width ±15 mm, height ±15 mm

  • Wall/door/roof panels with specified insulation and panel materials

  • Roof ridge height tolerance ±10 mm

  • Wall/door panel thickness tolerance ±2 mm

  • Electrical provisions for power connection, wiring, switches, and junction boxes

  • ISO 9001:2015, ISO 14001:2015, ISO 18001:2007 certified OEM

Terms & Conditions

  • EMD of ₹52,770 required with bid submission

  • 25% quantity variation rights for buyer during/after contract

  • Turnkey scope: supply, installation, testing and commissioning

  • Data Sheet alignment and advance sample approval mandatory

  • Invoices issued in consignee name with GSTIN; GST paid as actuals

Important Clauses

Payment Terms

GST handling by bidder; payment per government terms; advance samples and data sheet validation required

Delivery Schedule

Delivery/erection timeframes governed by option clause; minimum 30 days for additional quantity delivery

Penalties/Liquidated Damages

Contractual penalties apply for delays or non-compliance; termination rights reserved for material breach

Bidder Eligibility

  • Experience in supplying and commissioning porta cabins or similar modular structures

  • ISO 9001:2015, ISO 14001:2015, ISO 18001:2007 certified OEM or approved supplier

  • Financial soundness: meet required turnover and financial documentation requirements

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Configuration of Cabin With one Room only.
GENERIC Approval of Advance sample No Advance Sample
GENERIC Time period for completion of Erection work at site by seller Within 30 days of the date of receipt of Purchase order
GENERIC Suitability / structural stability / completness of structures, the structure is intended for use in In wind condition of 55m/s - in Seismic zone V and ambient temperature up to (+) 50 degree C. Cabin should be structurally stable and suitable to meet severity of these climatic condition
GENERIC Type of slope(roof) Two way slope.
GENERIC Storage provision N.A
GENERIC Provision for Power Connection Provision for Power Connection not required.
GENERIC Wiring Surface wiring
GENERIC Provision for Cable , Switches and Junction box connection As per Buyer’s choice
GENERIC Other requirements All necessary required permissions from civic agencies for installation and commissioning to be arranged by seller - necessary assistance / documents required to be provided by Buyer.
PANEL MATERIAL Side wall panel material 1.25 mm thick corrugated HR sheet
PANEL MATERIAL Door panel material Flush door 32 mm thick water proof.
PANEL MATERIAL Window panel material Polycarbonate sheet of 6 mm thick.
PANEL MATERIAL Door and Window canopy material 1.25 mm thick corrugated HR sheet
PANEL MATERIAL Floor panels material 19 mm thick marine grade plywood confmg. to IS 710 / latest to be laid on top and secured by self - tapping screws to the base members - Covered with 2 mm thick PVC sheets.
PANEL MATERIAL Roof panel material 18 gauge MS corrugated sheet
PANEL MATERIAL Insulation material for sides and End walls N.A
PANEL MATERIAL Insulation material for Roof N.A
PANEL MATERIAL Inside panel material for sides, end walls & roof N.A
FRAME MATERIAL Roof frame Made of MS having stiffner Top 40 mm x 20 mm x 3.2 mm thick
FRAME MATERIAL Side Panel frame Made of MS having stiffner Top 40 mm x 20 mm x 3.2 mm thick
FRAME MATERIAL Floor panel frame MS having 50 mm x 50 mm x 1.5mm
FRAME MATERIAL Understructure / Base Made up of MS pipe 50 mm x 50 mm x 1.2 mm thick for vertical and beside - Centre block and outer ride with 25 mm x 25 mm x 2 mm thick MS pipe, MS Supporting legs for all corners and middle of Porta cabin to be provided for take care of sufficient strength or load of Porta Cabin. (Minimum 4 nos. supporting Legs for all load distribution) + Stairs of Fabricated steel steps of detachable type shall be provided for getting inside at doors (structural element conform to IS: 1079 Grade O/ IS: 2062 Grade A )
Dimensions and Thickness Inside Length ± 15 mm 1830 mm
Dimensions and Thickness Inside Width ± 15 mm 1220 mm
Dimensions and Thickness Total Height (mm) ± 15mm 2135 mm
Dimensions and Thickness Roof projection (if any) ± 10 mm N.A
Dimensions and Thickness Total thickness of Wall panel ± 2 mm 15 mm
Dimensions and Thickness Total thickness of Door panel ± 2 mm 15 mm
Dimensions and Thickness Roof ridge height ± 10 mm N.A
Dimensions and Thickness Almirah / Cabinet size ± 5 mm N.A
MISCELENIOUS Electric fittings N.A
MISCELENIOUS Number of Windows 1 no. window
MISCELENIOUS Roof ridge N.A
MISCELENIOUS Flashing item (U track, L corner etc) As per Buyer’s choice
MISCELENIOUS Locking / Security N.A
COLOUR AND FINISH Colour As per Buyer's choice
COLOUR AND FINISH Top coat Chlorinated rubber paint 50 microns.
COLOUR AND FINISH Paint outside As per Buyer's choice
COLOUR AND FINISH Inside finish As per Buyer's choice
COLOUR AND FINISH Logo (if any) No logo
WARRANTY Warranty 1 - Year
CERTIFICATION Test reports to be furnished to buyer's on demand No
CERTIFICATION OEM of offered product is ISO 9001:2015 certified Yes
CERTIFICATION OEM of offered product is ISO 14001:2015 certified No
CERTIFICATION OEM of offered product is ISO 18001:2007 certified No

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Required Documents

1

GST certificate

2

Pan card

3

Experience certificates for similar porta cabin supply projects

4

Financial statements (last 2-3 years)

5

EMD submission proof (₹52,770)

6

Technical bid documents and Data Sheet

7

OEM authorizations (if applicable)

8

ISO certification documents (9001:2015, 14001:2015, 18001:2007)

Frequently Asked Questions

How to bid for porta cabin tender in India 2025 at Mahanadi Coalfields?

Bidders must submit GST and PAN, provide Data Sheet, and attach ISO 9001/14001/18001 certificates. Include EMD ₹52,770 and experience certificates for similar modular cabin projects. Ensure data sheet alignment and advance sample approval to avoid rejection.

What documents are required for porta cabin procurement tender in India?

Required documents include GST certificate, PAN, experience certificates for similar projects, financial statements, EMD proof, Data Sheet, OEM authorization if needed, and ISO certificates for the OEM. Ensure submission matches ATC and Corrigendum requirements.

Which standards must the porta cabin OEM meet for this tender?

OEM must hold ISO 9001:2015, ISO 14001:2015, and ISO 18001:2007 certifications. This ensures quality management, environmental responsibility, and occupational health and safety compliance for the modular cabins.

What is the EMD amount and how is it paid for this tender?

EMD = ₹52,770. Payable via online transfer or demand draft as per GeM terms; submit proof with bid. EMD is recoverable as per tender conditions and is required for bid validity and potential contract award.

What are the critical dimensional tolerances for the porta cabin?

Inside Length/Width tolerance: ±15 mm; Total Height: ±15 mm; Roof projection ± 10 mm; Wall and Door panel thickness ± 2 mm; Roof ridge height ± 10 mm; Almirah cabinet ± 5 mm.

What is the delivery variation provision in the contract terms?

The purchaser may increase or decrease quantity up to 25% of bid quantity at contract, with delivery time adjusted by the ratio of added quantity to original quantity, minimum 30 days.

What is included in the scope of supply for this tender?

Scope includes Supply, Installation, Testing and Commissioning (SITC) of porta cabins, along with on-site erection, electrical wiring, and final handover after testing per Data Sheet and standards.