GEM

Office Of Dg (mss) HP Canon KYOCERA Brother Printer Cartridges Tender Hyderabad 2025

Bid Publish Date

27-Nov-2025, 10:23 am

Bid End Date

08-Dec-2025, 11:00 am

Location

HYDERABAD , TELANGANA

Progress

Issue27-Nov-2025, 10:23 am
AwardPending
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Quantity

17

Category

HP LASERJET PRINTER BLACK CARTRIDGE CE255A

Bid Type

Two Packet Bid

Tender Overview

The Office Of Dg (mss) under the Defence Research & Development department invites bids for a comprehensive range of original printer cartridges, covering HP CE255A, HP CC388A, Canon 328, Brother TN 2280, and multiple KYOCERA TK 8349 / 8339 variants used in Taskalfa systems. The scope includes 12 items listed in the BOQ with a focus on supplying OEM cartridges for various models (MF 4820, Taskalfa 2552CI/2553CI, 3252CI/3253CI). Location is Hyderab ad jurisdictionally for disputes; delivery is to be completed within the stipulated delivery period. The procurement emphasizes original OEM cartridges only, with a rigorous verification via product data sheets upon bid submission, and mandatory OEM authorization. A 25% option on quantity is permissible, with extension mechanics tied to the original delivery window. Clear bid compliance is required to pass technical verification. This tender targets government/DRDO equipment support and ensures authenticity and compatibility with specified printer models.

Technical Specifications & Requirements

  • Product/Category: Original OEM printer cartridges for HP, Canon, Brother, KYOCERA across listed models
  • Models included: HP CE255A, HP CC388A, Canon 328, Brother TN 2280, KYOCERA TK 8349Y/M/C, TK 8339C/K/M/Y (Taskalfa 2552CI/2553CI and 3252CI/3253CI)
  • BOQ: 12 items, exact quantities not disclosed in data
  • Standards/Compliance: Only original OEM cartridges accepted; refurbished or compatible cartridges rejected; OEM authorization certificate required with bid
  • Documentation: Data Sheet upload with bid; GST invoice on GeM portal with GST payment screenshot; OEM authorization with bid number
  • Delivery: Delivery within the stipulated period; option clause allows up to 25% quantity variation; extension calculated as (additional/original) × original delivery period with a 30-day minimum; initial delivery timeline must be met
  • Quality/Verification: Data Sheet must align with offered product specifications; mismatches may lead to rejection
  • Jurisdiction: Hyderabad for legal disputes
  • Delivery Timing Note: Prospective sellers should initiate delivery well before the final DP; late delivery discouraged

Terms, Conditions & Eligibility

  • EMD/Deposit: Not disclosed in the available terms; bidders should refer to bid document for exact amount and method
  • Delivery: Delivery period to be observed with option-quantity adjustments up to 25%; extension rules apply
  • Documents: Data Sheet, OEM authorization certificate, GST invoice, GST payment screenshot, all certificates required by ATC/Corrigendum
  • Eligibility: OEM-only cartridges; original supplier must provide OEM authentication; addresses and contact details to be verified
  • Penalties/Disputes: Jurisdiction limited to Hyderabad; IP address checks may reject identical-source submissions; initial compliance required before award
  • Warranty/Support: Not specified in available terms; refer to ATC for potential warranty expectations
  • Delivery Instructions: Initiate delivery promptly after contract award; avoid last-minute dispatches
  • Keywords: EMD, eligibility criteria, payment terms, delivery

Key Specifications

    • Product/service: Original OEM printer cartridges for HP, Canon, Brother, KYOCERA
    • Models: HP CE255A; HP CC388A; Canon 328; Brother TN 2280; KYOCERA TK 8349Y/M/C; TK 8349K; TK 8339C/K/M/Y
    • Quantities: 12 items in BOQ; exact quantities not disclosed
    • EMD/Estimated value: Not disclosed in provided data
    • Experience: Prefer bidders with OEM authorization and prior supply of OEM cartridges
    • Standards/Compliance: OEM authenticity; data sheet alignment with bid; GST compliance
    • Delivery: Within stipulated delivery period; option to increase quantity by 25%

Terms & Conditions

  • Option clause allowing up to 25% quantity variation during contract

  • OEM-only cartridges; refurbished or compatible rejected

  • Data Sheet and OEM authorization mandatory with bid

Important Clauses

Payment Terms

GST-compliant invoicing on GeM portal; GST payment confirmation required

Delivery Schedule

Delivery to commence after last date of original delivery order; extension rules apply with minimum 30 days

Penalties/Liquidated Damages

Penalties may apply for late delivery; disputes resolved under Hyderabad jurisdiction

Bidder Eligibility

  • Must supply only original OEM printer cartridges

  • OEM authorization certificate with bid number required

  • Submit Data Sheet matching offered product specifications

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Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HP LASERJET PRINTER BLACK CARTRIDGE CE255A HP LASERJET PRINTER BLACK CARTRIDGE CE255A 1 no smcd.domr 30
2 HP LASERJET PRINTER BLACK CARTRIDGE CC388A HP LASERJET PRINTER BLACK CARTRIDGE CC388A 3 no smcd.domr 30
3 BROTHER FAX TONER BLACK CARTRIDGE TN 2280 BROTHER FAX TONER BLACK CARTRIDGE TN 2280 2 no smcd.domr 30
4 CANON CARTRIDGE 328 FOR MF 4820 PRINTER CANON CARTRIDGE 328 FOR MF 4820 PRINTER 3 no smcd.domr 30
5 KYOCERA TK 8349 Y USED IN TASKALFA 2552CI 2553CI YELLOW KYOCERA TK 8349 Y USED IN TASKALFA 2552CI 2553CI YELLOW 1 no smcd.domr 30
6 KYOCERA TK 8349 M USED IN TASKALFA 2552CI 2553CI MAGENTA KYOCERA TK 8349 M USED IN TASKALFA 2552CI 2553CI MAGENTA 1 no smcd.domr 30
7 KYOCERA TK 8349 C USED IN TASKALFA 2552CI 2553CI CYAN KYOCERA TK 8349 C USED IN TASKALFA 2552CI 2553CI CYAN 1 no smcd.domr 30
8 KYOCERA TK 8349K USED IN TASKALFA 2552CI 2553CI BLACK KYOCERA TK 8349K USED IN TASKALFA 2552CI 2553CI BLACK 1 no smcd.domr 30
9 KYOCERA TK 8339C USED IN TASKALFA 3252CI 3253CI CYAN KYOCERA TK 8339C USED IN TASKALFA 3252CI 3253CI CYAN 1 no smcd.domr 30
10 KYOCERA TK 8339K USED IN TASKALFA 3252CI 3253CI BLACK KYOCERA TK 8339K USED IN TASKALFA 3252CI 3253CI BLACK 1 no smcd.domr 30
11 KYOCERA TK 8339M USED IN TASKALFA 3252CI 3235CI MAGENTA KYOCERA TK 8339M USED IN TASKALFA 3252CI 3235CI MAGENTA 1 no smcd.domr 30
12 KYOCERA TK 8339Y USED IN TASKALFA 3252CI 3253CI YELLOW KYOCERA TK 8339Y USED IN TASKALFA 3252CI 3253CI YELLOW 1 no smcd.domr 30

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar cartridge supply

4

Financial statements or turn-over proof

5

EMD/Security deposit as per bid document

6

Data Sheet of offered cartridges

7

OEM authorization certificate with bid number

8

GST invoice and GST portal payment confirmation

9

Technical bid documents and any ATC/corrigendum documents

10

Any other certificates requested in bid/tender terms

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid for OEM printer cartridges tender in Hyderabad 2025

To bid, gather OEM authorization, data sheets for each cartridge model listed (HP CE255A, CC388A, Canon 328, Brother TN 2280, KYOCERA TK 8349/8339 variants), provide GST-compliant invoices, and upload the product data sheets. Ensure 25% quantity option awareness and deliver within the stipulated period; Hyderabad jurisdiction applies for legal matters.

What documents are required for printer cartridge bid in Hyderabad

Required documents include GST registration, PAN, experience certificates for OEM cartridge supply, financial statements, EMD details as per bid, product data sheets, OEM authorization with bid number, GST invoice and GST payment screenshot, and any ATC/corrigendum documents.

What are the technical specifications for KYOCERA Taskalfa cartridges

The tender requires original KYOCERA TK 8349Y/M/C and TK 8339C/K/M/Y cartridge variants for Taskalfa 2552CI/2553CI and 3252CI/3253CI; suppliers must provide OEM data sheets that match the offered model numbers exactly; refurbished or compatible cartridges will be rejected.

When is the delivery deadline for printer cartridges supply

Delivery must commence within the original delivery period after contract award; option to increase quantity allows extension calculations as (additional/original) × original period with a minimum of 30 days; timely delivery is emphasized by the ATC.

What is required for OEM authorization in this tender

Bidders must submit OEM authorization/certificate with explicit bid number, including the OEM name, designation, address, email, and phone details; only original OEM cartridges will be accepted; non-OEM bids will be rejected.

What are the key payment terms for GeM portal invoices

Invoicing must be GST-compliant on the GeM portal with a scanned GST invoice and payment confirmation screenshot; terms for payment beyond delivery are not specified here and should be verified in the bid document.

How does the 25% option clause affect procurement of cartridges

The purchaser may increase contract quantity up to 25% at contracted rates; delivery Extends from the last delivery date with a calculated extra time, ensuring minimum 30 days and adherence to original delivery window while exercising the option.

What is the governing jurisdiction for disputes in this tender

Disputes are governed and resolved under the jurisdiction of Hyderabad; bidders with IP address duplication may face bid rejection, emphasizing compliance and identity verification.

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