GEM

Indian Army Pearl Millet Flour Procurement 2025 India - Bajra Flour Q2 with 25% Quantity Variation and Delivery Terms

Bid Publish Date

28-Nov-2025, 10:31 am

Bid End Date

01-Dec-2025, 11:00 am

Location

MATHURA , UTTAR PRADESH

Progress

Issue28-Nov-2025, 10:31 am
AwardPending
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Quantity

1425

Bid Type

Two Packet Bid

Key Highlights

  • • CRITICAL: 25% quantity variation allowed during contract and currency; calculate delivery extension per formula
  • • Brand/OEM: No explicit brand requirement in data; refer to ATC document for any authorizations
  • • Standards/Certifications: ISI/ISO specifics not provided; ensure readiness for defence-grade quality controls
  • • Special Clauses: Delivery extension mechanism; option-based quantity adjustments during contract term
  • • Eligibility: Standard defence procurement norms; verify ATC-documented requirements and EMD submission
  • • Warranty/Support: Not specified; rely on standard defence cereal procurement terms from ATC
  • • Penalties/Bonds: Not disclosed; ATC may define LD for late delivery or non-conformance
  • • Delivery/Installation: Focus on timely supply to defence depot or designated location per delivery order

Tender Overview

The Indian Army, Department Of Military Affairs, seeks Pearl Millet Flour (Bajra Flour) under a Defence category (Q2) for delivery within India. The tender outlines a flexible quantity framework and related delivery logistics, with an emphasis on compliance to Buyer Added Terms. Although precise start/end dates and value are not disclosed, bidders should prepare for a defence-grade cereal procurement aligned with bulk-scale supply. A key differentiator is the explicit option to adjust orders up to 25% during and after contract award, at contracted rates, with a calculated delivery extension formula. This creates leverage for scalable fulfilment and risk management in volatile supply environments.

Technical Specifications & Requirements

  • Product: Pearl Millet Flour / Bajra Flour for defence use
  • Quantity/Scale: Potential 25% quantity variation during the currency of the contract; delivery period aligned to delivery order timelines
  • Delivery Rules: Base delivery period calculated from the last date of original delivery order; additional time determined by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension up to original delivery period permitted
  • Conditions: Compliance with Buyer Added ATC terms; ATC document uploaded for bidder reference; no BOQ items listed
  • Compliance: Emphasis on timely delivery, contract-rate stability for increased quantities, and adherence to extension calculations
  • Standards/Quality: Not explicitly specified in available data; bidders should prepare to demonstrate capability for consistent flour quality suitable for defence supply

Terms, Conditions & Eligibility

  • EMD/ Security: Not disclosed in provided data; bidders must monitor ATC documents for submission specifics
  • Delivery: Extensible delivery window via option clause; baseline delivery timing tied to original order dates
  • Payments: Not detailed in current data; ATC may define milestones and payment terms
  • Documents: Prepare standard eligibility and compliance documents; OEM authorization may be required if cited in ATC
  • Experience/Turnover: Specifics not disclosed; adhere to typical defence procurement norms and any ATC-specified requirements
  • Penalties: Not listed in available terms; ATC may include LD for delays or non-conformity

Key Specifications

    • Product/service: Pearl Millet Flour / Bajra Flour for defence use
    • Quantity/Scope: Potential 25% quantity variation; delivery period extension rules as per formula
    • Delivery: From last date of original delivery order; minimum 30 days extension when increased quantity is exercised
    • Standards/Certification: Not specified in available data; bidders should prepare for ISI/ISO vigour as per typical defence supply
    • Quality/Testing: Not detailed; ensure batch-wise quality checks and consistent moisture/content standards
    • Warranty/AMC: Not mentioned; rely on ATC terms for post-supply support

Terms & Conditions

  • Option clause enables +/- up to 25% quantity variation with contracted rates

  • Delivery period calculation uses (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

  • Delivery extensions may be offered up to the original delivery period with exercised options

Important Clauses

Payment Terms

Not specified in provided data; ATC will define milestones and payment schedule

Delivery Schedule

Delivery period begins from last date of original delivery order; extended period when option is exercised

Penalties/Liquidated Damages

Not disclosed in available text; refer to ATC for LD rates and conditions

Bidder Eligibility

  • Must comply with Buyer Added Terms and ATC

  • Provide standard GST, GST filing status and PAN

  • Demonstrate capability to supply Pearl Millet Flour in bulk to defence sector

Past Similar Tenders (Historical Results)

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Indian Army Pearl Millet Flour Tender Defece Sector 2025 - Bajra Flour Conformity Standards IS/ISI 2025

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Closed: 28 October 2025
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Posted: 20 September 2025
Closed: 23 September 2025
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Pearl Millet Flour or Bajra Flour (Defence)

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Posted: 13 October 2025
Closed: 20 October 2025
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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates for similar flour supply contracts

4

Financial statements or turnover proofs

5

EMD submission proof as per ATC (amount/mode)

6

Technical compliance certificates (if applicable to flour quality)

7

OEM authorization or dealership certificates (if required by ATC)

8

Any statutory clearances referenced in Buyer Added Terms

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Pearl Millet Flour tender in India Army 2025?

Bidders should prepare GST, PAN, experience certificates, financials, EMD as per ATC, and OEM authorizations if required. The bid follows a 25% quantity variation option and delivery-extension formula: (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.

What documents are required for defence Bajra flour procurement in India?

Submit GST certificate, PAN, experience certificates of similar flour supply, financial statements, EMD documentation, technical compliance certificates, and OEM authorizations if specified in ATC. Ensure compliance with Buyer Added Terms and any regional procurement rules.

What are the delivery terms for defence Bajra flour procurement?

Delivery starts from the last date of the original delivery order. If quantities increase, extension time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Extensions can extend to the original delivery period.

What are the EMD and payment terms for this flour tender?

EMD details are provided in the ATC document and must be submitted as specified. Payment terms are defined within ATC and may include milestone-based releases aligned with delivery or acceptance criteria; exact percentages will be in the ATC.

What standards or certifications are required for flour supply to Indian Army?

While not explicitly stated, bidders should be ready for defence-grade quality controls, potentially ISI/ISO standards and batch testing. Verify IS 550 or equivalent standards and confirm any ISI certification requirements in the ATC document.

How does quantity variation impact contract value for this tender?

Contract value remains at the contracted rate for up to 25% additional quantity. Any further adjustments require re-quoting or renegotiation per ATC terms, with delivery extensions calculated per the specified formula.

When will the ATC document be available for bidder reference?

The ATC document has been uploaded by the buyer; bidders should click to view and review all bidder-specific terms, including EMD, payment, and documentation requirements prior to submission.

What is the scope of supply for Pearl Millet Flour in this tender?

Scope focuses on supply of Pearl Millet Flour for defence use under the Q2 category. Bidders should ensure bulk flour quality, consistent moisture and particle size as per standard cereal flour norms, with adherence to the option-based quantity variation.