Custom Bid for Services - Repair and Maintenance of Vehicles
Indian Army
ERNAKULAM, KERALA
Posted:
21 January 2025
Closed:
11 February 2025
GEM
Tender Overview
Organisation: Indian Army (Department of Military Affairs) seeks Repair and maintenance to vehicle services for equipment located in Raigad, Maharashtra. The procurement involves on-site repair at Naval Stn Karanja with installation at Uran and delivery/return logistics managed by the repairer. The scope covers inspection by AGE E/M-I (NW) Karanja and compliance with department-specified loading into public carriers at the consignee end. The award terms include a flexible quantity/duration clause up to 25%, and an excess settlement option for invoicing of add-ons, subject to declared applicability and supporting documents. The contract will be executed within the department’s operational framework and inspection regime.
Technical Specifications & Requirements
- Category: Vehicle repair and maintenance services; on-site repair and installation at Uran (site) by the repairer.
- Delivery/Installation: On-premises delivery and installation at department site funded by the repairer; loading into public carriers/vehicles at consignee’s end by department at its own cost.
- Tax / Deductions: Income Tax 2% on job orders exceeding ₹10,000.
- Spare parts / consumables: All spares, oils/greases, cleaning materials, and testing fuel provided by the repairer; pricing deemed to include these costs.
- Inspection: Post-repair inspection by AGE E/M-I (NW) Karanja with access to gauges and instruments.
- Billing flexibility: Excess settlement allowed up to specified percentage in invoice; must declare applicability during invoice creation.
- Maintenance scope: Includes receipt, handling, and testing of repaired vehicle/plant/machinery/equipment as ordered.
Terms, Conditions & Eligibility
- EMD / Bid security: Not explicitly specified in available data.
- Delivery timeline: Delivery/installations to be carried out at the department’s premises and site; exact schedule to be confirmed with the contract.
- Payment terms: Not explicitly specified; invoicing to reflect excess settlement allowances if applicable.
- Tax withholding: 2% IT deduction for orders exceeding ₹10,000.
- Documentation: Firm must supply all spares, oils, greases, cleaning materials, testing fuel, and related consumables as part of quoted rates; inspection readiness and access to testing gauges required.
- ATC / clauses: Quantity/duration adjustment up to 25% at issue and post-issue; service providers must comply with revised terms if contract is adjusted.
- Warranty / support: Not specified in current data; subject to follow-on contract terms.
- Quality controls: Repairer to provide all materials/spares and assist inspection with gauges and tools; adherence to department inspection standards is mandatory.
