GEM

N/A LED Luminaire Recessed Tender West Bengal IS 10322 Part 5/Section 2 (Q3) 2025

Posted

01 Nov 2025, 04:24 pm

Deadline

25 Nov 2025, 11:00 am

Value

₹1,88,800

Progress

Issue01 Nov 2025, 04:24 pm
AwardPending
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Quantity

200

Bid Type

Single Packet Bid

Key Highlights

  • • IS 10322 (Part 5/Section 2) (Q3) compliance for LED recessed luminaire
  • • OEM manufacturerAuthorization requirement for authorized distributors
  • • Invoice to be raised in consignee name with consignee GSTIN
  • • Data Sheet upload mandatory; mismatches lead to bid rejection
  • • 1 year warranty from final acceptance or completion of installation
  • • GST reimbursement policy: actual or applicable rates, whichever lower
  • • MSME purchase preference conditions; manufacturer bids favored; price matching option
  • • Delivery site: RBI facility at Salboni, West Bengal

Tender Overview

Organization: Department Of Economic Affairs seeks LED Luminaire (Recessed Luminaire) conforming to IS 10322 (Part 5/Section 2) (Q3) for delivery to a RBI facility in Paschim Medinipur, West Bengal. Estimated value listed at ₹188,800 with scope limited to Supply of Goods and installation/commissioning if included. The tender requires data Sheet upload, OEM authorization when using distributors, and GST compliance with actuals as per rates. Warranty: 1 year from final acceptance or post-installation, with OEM warranty certificates due at delivery. Unique aspect includes a mandatory MSE purchase preference framework where applicable, and invoice must be in consignee’s GSTIN. This procurement emphasizes product conformity to the specified IS standard and verified technical parameters.

Key differentiator: strict data-sheet match, mandatory manufacturer authorization, and GST invoicing in consignee name. Unique address and delivery site details anchor installation responsibilities at the RBI facility in West Bengal.

Keywords: tender in West Bengal, LED luminaire procurement, IS 10322 compliant lighting, RBI West Bengal supply, MSE preference LED tender, GST invoice consignee.

Technical Specifications & Requirements

  • Product category: LED recessed luminaire conforming to IS 10322 (Part 5/Section 2) (Q3)
  • Data Sheet requirement: Upload with bid; must match offered parameters
  • Brand/OEM requirement: Manufacturer authorization/OEM certificates if bidding through distributors
  • GST: Invoice must be raised in consignee name with consignee GSTIN; GST rate as applicable; reimbursement as per actuals
  • Warranty: 1 year warranty from final acceptance or post-installation testing; OEM warranties to be supplied
  • Scope: Bid scope limited to Supply of Goods; installation/commissioning if scope includes it must be specified
  • Delivery site: General Stores, Bhartiya Reserve Bank Note Mudran (P) Ltd, Salboni, Paschim Medinipur, West Bengal
  • Data verification: Non-matching technical parameters may lead to bid rejection
  • MSME preference: Eligible for purchase preference under MSE policy with conditions on manufacture vs trader status

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders should verify local tender terms for security deposit requirements
  • Delivery/Installation Timeline: Not explicitly specified; ensure alignment with consignee’s delivery constraints at RBI facility
  • Payment terms: GST reimbursed as per actuals or applicable lower rate; payment terms not fully defined beyond GST handling
  • Documents to submit: GST certificate, PAN, OEM authorization, Data Sheet, experience certificates if applicable, financial statements
  • Warranty/AMC: 1 year warranty on goods; OEM certificates to be provided at delivery
  • Purchase preference: MSE preference provisions apply if bidder is manufacturer of offered product; price matching within L-1+15% if criteria met
  • Invoice requirements: Invoice must be in consignee name with consignee GSTIN
  • Quality control: Data Sheet must align with product specifications; mismatches may cause rejection

Key Specifications

  • LED recessed luminaire conforming to IS 10322 (Part 5/Section 2) (Q3)

  • Data Sheet uploaded with bid; exact model/parameters must match

  • OEM authorization for distributors

  • One-year warranty from acceptance/installation

  • Invoice to consignee with GSTIN

Terms & Conditions

  • GST handling with actuals or applicable lower rate

  • 1 year warranty and OEM certificates at delivery

  • MSME/Purchase preference eligibility and price matching rules

Important Clauses

Payment Terms

GST reimbursements as actuals or applicable rate; invoicing in consignee GSTIN; terms not fully defined beyond GST handling

Delivery Schedule

Delivery/installation window to be aligned with RBI facility address; no explicit dates provided

Penalties/Liquidated Damages

Not specified in available data; bidders should verify tender terms for LD provisions

Bidder Eligibility

  • Bidder must be authorized manufacturer or provide OEM authorization when bidding through distributor

  • GSTIN registered bidder with valid GST certificate

  • MSME status may be used for purchase preference if criteria met

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM/Manufacturer authorization certificate for authorized distributors

4

Data Sheet of offered LED recessed luminaire

5

Technical compliance certificates (if any)

6

Experience certificates (if applicable to bidder profile)

7

Financial statements (as required by tender terms)

8

Invoice details aligned to consignee with GSTIN

Frequently Asked Questions

How to bid for LED recessed luminaire IS 10322 tender in West Bengal

Bidders must ensure IS 10322 compliance, upload Data Sheet exactly matching offered model, provide OEM authorization if bidding via distributor, and submit GSTIN-based invoice. Include GST certificate, PAN, and financials; ensure 1-year warranty and RBI facility delivery readiness in Salboni.

What documents are required for LED light procurement in RBI West Bengal

Required documents include GST certificate, PAN, OEM authorization, Data Sheet of luminaire, any technical compliance certificates, experience certificates if applicable, and financial statements. Ensure invoice is raised to consignee with their GSTIN and reflect GST as per rates.

What are the eligibility criteria for MSE preference in this tender

SBM policy allows MSE purchase preference if bidder is the manufacturer of the offered LED luminaire. Traders are excluded. If L-1 not MSE, an MSE seller may match within 15% margin for 25% contract value share, subject to policy.

What are the warranty requirements forLED recessed luminaires in this tender

A minimum 1 year warranty is required from final acceptance or completion of installation/testing. OEM warranty certificates must be submitted at delivery; ensure coverage for potential defects and post-installation support per terms.

What is the delivery location and installation scope for this LED bid

Delivery is to the RBI facility at Salboni, Paschim Medinipur, West Bengal. Installation/commissioning, if included, should align with the consignee’s site requirements; explicit timelines are not provided in the data.

How does GST reimbursement work for this LED lighting tender

GST will be reimbursed at actuals or the prevailing applicable rate, whichever is lower, up to the quoted GST percentage. Ensure consignee GSTIN invoicing and proper GST documentation to avoid disputes.

What are the key IS standards and data sheet requirements

Offer must be IS 10322 (Part 5/Section 2) (Q3) compliant; upload a Data Sheet that matches technical parameters; any mismatch may lead to bid rejection; ensure model, lumen output, color temperature, and mounting details are specified.

What is the scope of supply for this RBI lighting tender

Scope is limited to supply of LED recessed luminaires; installation/commissioning is only included if explicitly stated in scope. Confirm with the buyer and ensure OEM warranties and data sheet alignment.

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