GEM

Rural Electrification Corporation Limited Toner Cartridges Tender India 2025 Estimated Value ₹2,622,000 EMD ₹50,000

Posted

19 Oct 2025, 01:45 pm

Deadline

03 Nov 2025, 02:00 pm

EMD

₹50,000

Value

₹26,22,000

Location

GURUGRAM , HARYANA

Progress

Issue19 Oct 2025, 01:45 pm
AwardPending
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Quantity

426

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Categories 1

AMMUNITION

Tender Overview

The Rural Electrification Corporation Limited invites bids for toner cartridges and printer consumables in India, with an estimated contract value of ₹2,622,000 and an EMD of ₹50,000. The scope covers generic cartridge classes, OEM/compatible manufacturers, printer brands, cartridge types, colors, model numbers, and minimum yield metrics. This procurement targets reliable supply for multiple printers/ multifunction devices, emphasizing compatibility, non-toxicity, and adherence to documented data sheets. The tender enables quantity flexibility under option clauses and requires OEM authorization where applicable. The project sits under government procurement in the toner cartridge category, with a broad spec matrix for class, color, and performance. This tender’s uniqueness lies in the repeated generic fields that demand bidders to map consistent product data and DS/MSDS documentation to the asked parameters. Keywords to monitor include tender in India, RBI-sector procurement, and cartridge-category supply.

Technical Specifications & Requirements

  • Product Class of Cartridge, Name of OEM/Compatible Manufacturer, and Printer/Multifunction Brand compatibility.
  • Type of Cartridge/Consumable, Color, OEM/Mfg model numbers for printers and cartridges, and minimum yield (pages).
  • Multiple repetitions of the same data fields imply required alignment of product data sheets with offered items.
  • Data Sheet upload is mandatory; mismatch risks bid rejection; non-toxic compliance emphasized; MSDS provided for hazardous components.
  • EMD ₹50,000; Estimated value ₹2,622,000; 25% quantity variation option; extended delivery timing rules.
  • Installation/commissioning and OEM authorization documentation expected where applicable.

Terms, Conditions & Eligibility

  • EMD: ₹50,000; payment terms not specified but likely aligned with contract.
  • Delivery: Option Clause allows ±25% quantity change; extended delivery based on formula (increased quantity/original quantity) × original delivery period with minimum 30 days.
  • Eligibility: Bidders must not be under liquidation or bankruptcy; OEM authorization required for distributors; data sheets and MSDS must accompany bid.
  • Compliance: Non-toxic materials; hazardous items require MSDS and transport precautions; Malicious Code Certificate may be required for hardware/software components.
  • Payment terms and penalties not fully detailed; procurement includes installation/commissioning by OEM-certified resources.

Key Specifications

    • Product Class of Cartridge: generic cartridge category with detailed mapping to OEM/Compatible Manufacturer
    • Name of the OEM/Compatible Manufacturer: provided per line item (not fixed)
    • Printer/Multifunction Machines Brand: compatibility with specific brands
    • Type of Cartridge/Consumable: toner/ink cartridge variants
    • Color: cyan/magenta/yellow/black defaults and multi-color options
    • Model Numbers: OEM printer model and cartridge model numbers
    • Minimum Yield: pages per cartridge (explicit values to be provided by bidders)

Terms & Conditions

  • Option Clause allowing ±25% quantity variation at contract award and during currency.

  • OEM authorization required for distributors; data sheets and MSDS to be uploaded.

  • Non-toxic mandate; hazardous items require MSDS and proper transport labeling.

  • Bidder must not be in liquidation or bankruptcy; financial standing to be proven.

  • Installation, testing, and training to be performed by OEM-certified resources.

Important Clauses

Payment Terms

Not fully detailed; typical government terms imply milestone-based or delivery-based payment with possible advance; verify in final bid.

Delivery Schedule

Option to increase quantity up to 25% and extend delivery period with a formula-based extension; minimum 30 days for extended time.

Penalties/Liquidated Damages

Not explicitly stated; ensure to check for LD clauses in final terms and ensure compliance to avoid penalties.

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • Provide OEM authorization if bidding through authorized distributors

  • Submit Data Sheet and MSDS for offered products

Technical Specifications 41 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Name of the OEM/Compatible Manufacturer of Cartridge/Consumable Offered HP India Sales Private Limited
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP LaserJet M1536dnf MFP Printer, HP LaserJet P1566 Printer, HP LaserJet P1606dn Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP CE278AC Blk Contract LJ Toner Cartridge-CE278AC
GENERIC Model Number of cartridges /Consumable offered by compatible manufacturer Not Applicable for Printer OEM
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD document (proof of ₹50,000)

6

Technical bid documents

7

OEM authorization / Manufacturer authorization

8

Data Sheet(s) of offered products

9

MSDS for any hazardous components (if applicable)

10

Malicious Code Certificate (if hardware/software present)

Frequently Asked Questions

How to bid for toner cartridges tender in India 2025?

Bidders must submit GST, PAN, experience proofs, financial statements, EMD ₹50,000, OEM authorization, and product Data Sheets. Ensure MSDS for hazardous items, and upload Malicious Code Certificate if applicable. Follow option clause details for quantity variations and delivery schedule.

What documents are required for Rural Electrification cartridge tender?

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD proof, OEM authorization, technical bid, and product data sheets. Data Sheets must match offered item specifications; MSDS if hazardous material; ensure non-toxic compliance.

What are the technical specifications for toner cartridges tender 2025?

Specifications cover Product Class, OEM/Manufacturer name, printer brand compatibility, cartridge type, color, OEM/Printer model numbers, and minimum yield in pages. Bidders must provide data sheets and ensure MSDS for hazardous components; empty columns must not be assumed.

When is the delivery deadline for this cartridge procurement?

Delivery timing follows the option clause: quantity may increase by up to 25% and delivery period extended with a minimum 30 days; calculated extensions depend on (increased quantity/original quantity) × original delivery period, subject to contract terms.

What is the EMD amount for this toner tender in India?

The bid security or EMD amount is ₹50,000. Ensure payment as per tender guidelines; attach EMD proof with the bid to avoid disqualification and confirm acceptance of alternative EMD modes if allowed.

What authorization is needed for distributors bidding on cartridge items?

Distributors must submit Manufacturer Authorization/ OEM authorization detailing name, designation, address, email, and phone number; this ensures the bidding entity is authorized to supply OEM-compatible cartridges for the listed printers.

What data sheets and safety documents are required for submissions?

Submit product Data Sheets and Material Safety Data Sheets (MSDS) for any hazardous components; data sheets must align with technical parameters and any mismatch may lead to bid rejection; ensure data sheet consistency with offered products.

How are penalties for delayed delivery handled in this tender?

Penalties or LD clauses are not fully detailed here; bidders should seek explicit LD terms during bid clarification and ensure proposed delivery schedules align with contract delivery windows to minimize risk.

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