GEM

Punjab Police Custom Services Tender Chandigar h Punjab - EMD ₹4.8 Lakh, ₹2.4 Cr Est Value 2025

Bid Publish Date

14-Nov-2025, 8:24 pm

Bid End Date

29-Nov-2025, 9:00 pm

Bid Opening Date

29-Nov-2025, 9:30 pm

EMD

₹4,80,000

Value

₹2,40,00,000

Location

CHANDIGARH , CHANDIGARH

Progress

Issue14-Nov-2025, 8:24 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

SERVICES

Tender Overview

The opportunity is issued by the Punjab Police under the Home Affairs And Justice Department Punjab for a Custom Bid for Services in Chandigarh, Chandigarh - 160001. The tender targets a service contract with an estimated value of ₹24,000,000.00 and an EMD of ₹480,000.00. Notably, the BOQ lists zero items, implying a broad or TBD service scope or a single consolidated service package. A key differentiator is the buyer’s right to modify quantity or duration up to 25% before contract issuance and again at issuance. The tender appears to prioritize flexible delivery and invoicing, including an excess settlement option for additional charges, subject to documentation. This combination indicates a focus on scalable service delivery, robust compliance, and transparent pricing mechanisms for Punjab Police operations in Chandigarh. The absence of explicit product specs suggests a need for detailed bidder proposals outlining service scope and deliverables aligned with police requirements. This tender emphasizes adaptability and auditable invoicing within a regulated procurement framework.

Technical Specifications & Requirements

  • Estimated value: ₹24,000,000.00 for the service contract
  • EMD: ₹480,000.00 to be deposited as specified
  • Quantity/duration flexibility: up to 25% increase/decrease before/at contract issue
  • Excess settlement: service providers may add charges up to a defined percentage of item-level total value, with mandatory supporting documents
  • BOQ items: none listed; bidders must define scope and deliverables in their technical bid
  • Delivery or performance standards not specified; bidders should propose compliance plans and timelines
  • ATC document referenced; review uploaded terms for additional clauses and conformity requirements
  • No product-standard specifics in the data; bidders should align proposals with police service needs and regulatory norms

Terms, Conditions & Eligibility

  • EMD details: ₹480,000; payment terms to be specified in bid documents
  • Quantity/duration adjustments: permissible up to 25%; subject to issuance terms
  • Excess settlement: enables up to a specified percentage of invoice value for addons; require documentation to claim
  • BOQ: no items listed; ensure your solution covers required police service functions
  • ATC document: bidder must review and comply with terms uploaded by buyer
  • Location: Chandigarh, Punjab Police; bid must meet local regulatory and security standards
  • Submission documents: reference common tender requirements (GST, PAN, experience, financials, OEM authorizations, technical compliance) to participate

Key Specifications

  • Estimated value: ₹24,000,000.00

  • EMD: ₹480,000.00

  • Quantity/duration flexibility: 25% before/at contract issue

  • Excess settlement: addon charges up to specified percentage with supporting documents

  • BOQ: No items listed; require bidder-defined service scope

  • ATC document uploaded by buyer; compliance required

  • Location: Chandigarh, Punjab Police; regulatory compliance expected

Terms & Conditions

  • EMD amount and deposit specifics

  • 25% quantity/duration variability before/at award

  • Excess settlement mechanism with documentation

Important Clauses

Payment Terms

EMD amount ₹480,000; payment terms to be detailed in bid document; invoicing must align with excess settlement rules

Delivery Schedule

Delivery timelines to be defined in technical bid; no explicit schedule provided in tender data

Penalties/Liquidated Damages

Penalties, if any, to be defined in contract; reference to SLA and performance remedies in ATC/terms

Bidder Eligibility

  • Eligible bidders with prior security services experience for government bodies

  • Financial viability demonstrated by turnover and financial statements

  • Compliance with GST, PAN, and necessary security clearances

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar service contracts

4

Financial statements / turnover proof

5

EMD payment receipt (₹480,000) and related bank details

6

Technical bid document detailing scope, deliverables, and SLA

7

OEM authorization or agency agreement (if applicable)

8

Any existing certifications or compliance certificates relevant to security services

9

Auditable invoicing format and addon charges documentation (for excess settlement)

Frequently Asked Questions

Key insights about CHANDIGARH tender market

How to bid for Punjab Police security services tender in Chandigarh 2025?

Bidders must meet eligibility criteria, provide GST and PAN, submit financial statements, experience certificates, EMD ₹480,000, and a technical bid detailing service scope. Review the ATC document, comply with excess settlement rules, and prepare a compliant invoicing format. Ensure 25% quantity/duration flexibility is addressed.

What documents are required for the Chandigarh police tender submission?

Required documents include GST certificate, PAN card, experience certificates for similar contracts, financial statements, EMD receipt of ₹480,000, technical bid with scope and SLA, OEM authorizations if applicable, and any security clearances or certifications relevant to police services.

What is the EMD amount for the Punjab Police service tender in Chandigarh?

The Earnest Money Deposit is ₹480,000.00. Payment should be confirmed with the bid portal and conform to the tender's payment terms; ensure EMD is valid for the entire bid validity period and is submitted via the specified method.

What does 25% quantity/duration flexibility mean for bidders?

Before contract award, the buyer may adjust contract quantity or duration by up to 25%. After issuance, this flexibility remains capped at 25%. Bidders must accept revised quantities or durations and adjust delivery plans, manpower, and pricing accordingly.

Are there any specific invoicing rules for excess settlement in this tender?

Yes. The excess settlement option allows addon charges up to a defined percentage of the item-level total. Bidders must declare applicability during invoice creation and provide mandatory supporting documents; the total invoiced amount cannot exceed the agreed excess percentage.

Where can I find the ATC terms and how to comply for this bid?

Review the uploaded ATC document accessible through the buyer portal. Compliance requires aligning your service proposal with terms, including addon charges, invoicing format, and any performance or security standards specified by Punjab Police.

What is the estimated contract value and how should bidders structure their proposal?

The estimated value is ₹24,000,000.00. Proposals should define clear service scope for police operations, deliverables, SLAs, milestones, pricing models, and risk controls. Include detailed manpower, timelines, and compliance with local regulations for Chandigarh.

What standards or certifications are prioritized in this Punjab Police tender?

Tender data lacks explicit standards; bidders should propose IS/ISO-like compliances and security-service credentials appropriate for government contracts, along with OEM authorizations if required and robust documentation for compliance with police service norms.

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