GEM

Bharat Electronics Limited Video Conference Facility Tender Bangalore Karnataka ISI/BIS Compliant 2025

Posted

23 Oct 2025, 11:45 am

Deadline

13 Nov 2025, 12:00 pm

Location

BANGALORE , KARNATAKA

Progress

Issue23 Oct 2025, 11:45 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Organization: Bharat Electronics Limited (bel) demands a Video Conference Facility solution for deployment in BANGALORE, KARNATAKA - 560001. The tender references optional quantity variations up to 25%, with contract quantities adaptable during the term. Delivery and installation address is Ameen Reddy, DGM PUR SC BEL Bangalore. Bids must include PAN, GSTIN, cancelled cheque, and an EFT mandate. Data Sheets must align with product specifications; mismatches risk rejection. OEM/authorized seller for imported items must have an Indian after‑sales presence. Post‑delivery inspection may be conducted by MI-SC at consignee site. This notice emphasizes compliance with attached terms, data sheets, and BIS/type test certificates. Scope emphasizes procurement of a complete video conferencing system under government procurement rules in Bengaluru.

Technical Specifications & Requirements

  • Product category: Video Conference Facility (no detailed specs published)
  • Data Sheet upload is mandatory to enable parameter matching with bid
  • For imported products, an Indian after‑sales office of the OEM or authorized seller is required
  • Required certificates: BIS license, type test certificates, and other prescribed certifications per product specification
  • Inspection by the buyer: MI-SC at the consignee site; pre‑dispatch inspection may occur if ATC specifies it
  • Invoices on GeM to include a scanned GST invoice and GST portal payment confirmation
  • Non‑compliant bids (missing certificates or data sheet) will be rejected
  • Delivery/installations terms align with the option clause permitting 25% quantity variation
  • No BoQ items; emphasis on data‑driven, specification‑verified supply

Terms, Conditions & Eligibility

  • EMD/security details not specified in data; bidders must comply with ATC and Corrigendum requirements
  • Documents to submit with bid: PAN, GSTIN, cancelled cheque, EFT Mandate (bank certified), and product data sheets
  • Compliance with OEM/IS standards and BIS/type test certificates is mandatory
  • Data sheet alignment with technical parameters is critical to avoid rejection
  • Delivery address is fixed at BEL Bangalore; installation/commissioning scope, if any, follows the contract terms
  • Inspections performed by MI-SC; acceptance contingent on pre/post inspection outcomes
  • All bidders must upload required certificates with bid; non‑submission leads to rejection
  • GeM GST invoicing requirements must be fulfilled during invoicing and payment processing

Key Specifications

  • Video Conference Facility (no published technical specs in tender)

  • Mandatory Data Sheet upload for parameter verification

  • Imported items require OEM authorization with Indian after‑sales presence

  • BIS license and type test certificates to be uploaded

  • Inspection by MI-SC at consignee site; pre‑dispatch varies by ATC

Terms & Conditions

  • Quantity may increase/decrease by 25% during contract execution

  • Delivery address fixed at BEL Bangalore; installation terms per ATC

  • Submit PAN, GSTIN, cancelled cheque, EFT Mandate, and data sheets with bid

Important Clauses

Payment Terms

Not explicitly stated in data; payment terms to be as per GeM/BELATC terms and invoice GST requirements

Delivery Schedule

Delivery commence from last date of original delivery order; extended delivery time computed as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in data; penalties would be per contract terms and ATC

Bidder Eligibility

  • IS/BB compliance for video conferencing equipment

  • Registered Indian office for after‑sales support (for imported items)

  • Ability to meet data sheet alignment and certificate requirements

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by bank

5

Data Sheet of offered product(s)

6

GST invoice scanned copy and GST portal payment screenshot

7

OEM/Authorized seller certificate for imported products (Indian office for after‑sales service)

Frequently Asked Questions

How to bid for the video conference facility tender in Bangalore?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT Mandate, and a Data Sheet aligned to the offered product. Ensure BIS/type test certificates are uploaded for compliance; post‑delivery inspection may be conducted by MI‑SC. Ensure data sheet matches hardware specs to avoid rejection.

What documents are required for BEL video conference bid in Karnataka 2025?

Required documents include PAN, GSTIN, cancelled cheque, EFT Mandate, product data sheet, GST invoice copy with GST portal payment screenshot, and OEM authorization for imported equipment. Certificates like BIS license and type tests must be provided as per product specification.

What certificates are mandatory for imported video conferencing equipment?

Imported items must have an OEM orAuthorized Seller with an Indian after‑sales presence; attach the Indian office certificate, BIS/license and type test certificates, plus proof of data sheet alignment with offered product.

What is the delivery timeframe for BEL Bangalore video conference supply?

Delivery terms follow the option clause; the extended period is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days. Original delivery period applies if extended period is less than 30 days.

What is the role of MI‑SC in acceptance for this tender?

MI‑SC acts as the Post Receipt Inspection agency at the consignee site before acceptance; ensure installation and performance meet scope and data sheet specifications to pass inspection.

How to ensure data sheet alignment prevents bid rejection?

Upload the product data sheet exactly matching the offered specifications; any unexplained mismatch may lead to bid rejection. Cross‑verify parameters with the tender’s product specification requirements and maintain consistency in all documents.

What payment and GST invoicing steps are required on GeM?

During GeM invoicing, upload a scanned GST invoice and a GST portal payment confirmation screenshot; ensure billing aligns with the contract’s payment terms and GST compliance requirements for BEL Bangalore.

What are the post‑award variation rights for quantity in this tender?

The purchaser may increase/decrease quantity by up to 25% at contract award and during the contract term; delivery timeline adjusts per the option clause, maintaining a minimum delivery extension of 30 days.