GEM

Chittaranjan Locomotive Works Sutures V3 Tender Bardhaman West Bengal 2025

Bid Publish Date

22-Nov-2025, 12:08 pm

Bid End Date

04-Dec-2025, 9:00 am

Location

BARDHAMAN , WEST BENGAL

Progress

Issue22-Nov-2025, 12:08 pm
AwardPending
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Quantity

300

Bid Type

Two Packet Bid

Tender Overview

Chittaranjan Locomotive Works (Indian Railways) invites bids for Sutures (V3) – Q2 at BARDHAMAN, WEST BENGAL 713101. The project scope centers on fabricating or supplying sutures under a government contract with quantity variations allowed up to 25%, at contracted rates. The tender includes an advance sample approval process: bidders must submit 2 samples within 10 days of award, with buyer returning modification lists within 5 days. Post-supply inspection is conducted at K.G.Hospital, CLW. The delivery schedule will adjust per sample approvals and option clause, ensuring alignment with original delivery periods. This tender requires bidders to adhere to the buyer’s modification-based production and quality control framework.

Technical Specifications & Requirements

  • No formal technical specifications published in the BOQ.
  • Mandatory inspection regime includes post-receipt inspection by Sr.DMO/KGH/CLW/CRJ at the consignee site.
  • Sample approval process governs bulk manufacturing; failure to meet approved sample may trigger contract termination.
  • Option clause permits up to 25% quantity variation during contract; delivery time scales with the extended quantity and original delivery period with a minimum of 30 days.
  • Advanced sample approval deadlines and potential non-approval consequences shape the project timeline and risk.

Terms, Conditions & Eligibility

  • Option Clause allows a 25% increase/decrease in quantity at contract rates.
  • Advance sample approval required; failure to approve or major deviations may lead to termination.
  • Inspection Agency proceeding post-receipt at K.G.Hospital, Bardhaman; pre-dispatch inspection not specified.
  • No explicit EMD value published; bidders should prepare standard bid security and related compliance documents.
  • Documentation must align with BOM-wide sample approval and supplier readiness for bulk supply.

Key Specifications

  • Product/service names: Sutures (V3) category

  • BOQ items: Not available; 0 total items

  • Estimated value: Not specified

  • Delivery/inspection: Post-receipt inspection at K.G.Hospital, Bardhaman

  • Advance sample: Submit 2 samples within 10 days; buyer to respond within 5 days

  • Option clause: Up to 25% quantity variation at contracted rates

Terms & Conditions

  • Option Clause enables 25% quantity variation during and after award

  • Advance sample approval mandatory before bulk manufacturing

  • Post-receipt inspection at consignee site; pre-dispatch not specified

Important Clauses

Payment Terms

Not explicitly stated; standard bid terms apply including security deposit and performance guarantees as per CLW procurement

Delivery Schedule

Delivery commences after approval of advance sample; extended delivery time calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days

Penalties/Liquidated Damages

Not specified; termination possible for major deviations or non-conformance to approved sample

Bidder Eligibility

  • Experience in supplying similar sutures or medical items to government entities

  • Financial capability to handle 25% quantity variation at contracted rates

  • Compliance with sample approval process and post-receipt inspection requirements

Past Similar Tenders (Historical Results)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply

4

Financial statements (last 3 years)

5

EMD/Security deposit documents (as applicable)

6

Technical bid documents

7

OEM authorization (if applicable)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

What documents are required for CLW sutures tender in Bardhaman?

Bidders must submit GST registration, PAN, experience certificates for similar supply, financial statements, EMD documents, technical bid, and OEM authorizations if applicable. Ensure submission aligns with Terms and Conditions and includes any required amendments for the advance sample approval process.

How does the 25% quantity variation clause affect CLW sutures bid 2025?

The option clause allows increasing or decreasing the bid quantity by up to 25% at contracted rates during the contract and again in the extended period. Delivery timing scales with the changed quantity, with a minimum extension of 30 days unless original period exceeds that.

What is the advance sample approval process for CLW procurement?

Within 10 days of award, bidders must submit 2 advance samples. The buyer replies with modifications or approval within 5 days; bulk supply must follow the approved sample. Delays in approval extend the delivery period without liquidated damages.

Where will post-receipt inspection be conducted for CLW sutures?

Inspection is conducted at K.G.Hospital, Chittaranjan under the supervision of the designated Sr.DMO/KGH/CLW/CRJ, ensuring compliance before acceptance of stores at the consignee site.

What are the delivery timelines for CLW sutures tender in Bardhaman?

Delivery timelines depend on sample approval; if the sample is approved promptly, bulk delivery proceeds per the original schedule. If there are delays, the delivery period is adjusted using the option-variation formula with a minimum of 30 days extension.

What happens if the advance sample deviates from contract specifications?

Major deviations may trigger contract termination or request for fresh samples for approval. The contractor bears initial sample costs and must align bulk supply to approved specifications without additional compensation.

What are the eligibility criteria for CLW sutures procurement in West Bengal 2025?

Bidders must demonstrate experience in supplying similar medical sutures, provide financial stability via statements, possess GST and PAN, and comply with post-approval sampling and inspection requirements to qualify for the procurement bid.

How to prepare for post-receipt inspection by CLW at Bardhaman?

Ensure product conformity with the approved sample, arrange for ready-to-inspect stock at CLW, provide all required QA/test reports, and have the manufacturing process traceable to the approved sample to pass the Sr.DMO/KGH inspection.

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