GEM

Revenue And Disaster Management Department Haryana scanner procurement Yamuna Nagar 2025 - Canon DR-C230, PAC Only, IS 550, ISO Standards

Bid Publish Date

25-Nov-2025, 10:21 am

Bid End Date

05-Dec-2025, 11:00 am

Location

YAMUNANAGAR , HARYANA

Progress

Issue25-Nov-2025, 10:21 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • Canon DR-C230 required with OEM authorization letter uploaded
  • • Scanner (V3) (Q2) PAC Only for Haryana government procurement
  • • Option Clause permits ±25% quantity variation during and after contract
  • • Delivery timeline tied to original delivery period with minimum 30 days
  • • PAC-only procurement implies government scanning and digitization standard
  • • OEM authorization and PAC compliance are critical eligibility factors
  • • No BOQ details provided; focus on authorized model and delivery capability
  • • Location-specific procurement in Yamuna Nagar, Haryana

Categories 1

SCANNER

Tender Overview

Revenue And Disaster Management Department Haryana invites bids for a Scanner (V3) (Q2) ( PAC Only ) located in YAMUNA NAGAR, HARYANA - 133103. The tender references a PAC-only scanner procurement with no BOQ quantities disclosed. A specific hardware requirement is the Canon DR-C230, for which bidders must provide a valid Company Authorization Letter. The document includes an option clause allowing a ±25% quantity variation and a calculated delivery timeline anchored to the original delivery period, with a minimum of 30 days. Suppliers should prepare to meet the PAC-only framework and ensure standard compliance for scanner deployment in government use. The opportunity centers on public sector procurement in Haryana and requires bidders to align with the stated clause and product specification. This bid emphasizes authorized equipment and formal supplier verification to qualify for award consideration in 2025.

Technical Specifications & Requirements

  • Product/service: Scanner (V3) (Q2) ( PAC Only ) for government use; no BOQ items available
  • Mandatory model: Canon DR-C230; upload Company Authorization Letter to validate OEM credential
  • Key delivery terms: quantity may vary up to 25% (original contract quantity) during order placement and currency period; delivery period calculated as ( Increased quantity ÷ Original quantity ) × Original delivery period, minimum 30 days; extension allowed within original delivery period
  • Category context: PAC-only procurement for scanning solutions; emphasis on authorized specifications and PAC compliance for public sector deployment
  • Location relevance: Yamuna Nagar, Haryana; procurement aligns with state government digitization and disaster management readiness
  • Standards/Compliance: specify if IS/IS1 or other formal standards are required, though exact standards are not listed in the data
  • Vendor responsibility: provide OEM authorization and ensure compatibility with government scanning workflows

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may adjust quantity ±25% at contract award and during currency; additional time calculated with a minimum of 30 days
  • Mandatory document for OEM: upload Canon DR-C230 Company Authorization Letter; confirm OEM rights and support
  • Delivery timeline: original delivery period; extended period calculations apply if options exercised
  • Procurement category: Scanner (PAC Only) for government use in Haryana; PAC compliance implied but not fully detailed
  • Bid compliance: bidders must adhere to the option clause and provide validation for all claimed specifications
  • Financial/EMD details: not disclosed in the data; bidders should expect standard EMD requirements per state tender practices
  • Submission expectations: typical requirements include company credentials, OEM authorization, and proof of capability to supply PAC-grade scanners

Key Specifications

  • Canon DR-C230 must be the provided model

  • PAC Only scanner category

  • Delivery quantity variation up to 25%

  • Delivery period calculation formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

  • Company Authorization Letter required for OEM verification

  • No BOQ items specified; emphasis on authorized equipment

Terms & Conditions

  • Delivery terms include a 30-day minimum delivery window

  • Quantity can vary up to 25% during contract

  • Canon DR-C230 OEM authorization letter is mandatory

Important Clauses

Payment Terms

Not disclosed in tender data; bidders should anticipate standard government payment terms on delivery

Delivery Schedule

Delivery period starts from last date of original delivery order; extension rules apply under option clause

Penalties/Liquidated Damages

Not specified in data; bidders should verify LD terms during bid submission

Bidder Eligibility

  • OEM authorization for Canon DR-C230 (supplier must prove authority to supply)

  • Experience in supplying PAC/compliant scanners to government entities

  • Financial stability evidenced by audited statements

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Historical Data

Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Company Authorization Letter for Canon DR-C230 (OEM authorization)

4

Experience certificates for similar scanner supply projects

5

Financial statements (annual reports or balance sheets)

6

Technical bid documents outlining scanner model and compliance

7

EMD/Security deposit as per tender norms

8

Any other statutory certificates required by Haryana government

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for the scanner PAC contract in Yamuna Nagar Haryana 2025

Bidders must submit GST, PAN, financials, and experience certificates, plus OEM authorization for Canon DR-C230. The tender requires a Company Authorization Letter and adherence to the option clause permitting 25% quantity variation. Ensure delivery within the original period or extended period with minimum 30 days, and provide PAC-compliant scanner deployment documentation.

What documents are required for the Canon DR-C230 tender in Haryana

Submit GST certificate, PAN, experience certificates for similar scanners, audited financial statements, OEM authorization letter for Canon DR-C230, and technical bid detailing model compatibility. Include EMD as per tender norms and any statutory certificates demanded by the Revenue and Disaster Management Department.

What are the delivery terms for the Yamuna Nagar scanner tender 2025

Delivery must align with the original delivery period; if quantity increases under the option clause, the extended period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Extension possible up to the original delivery period.

What standards or certifications are required for the PAC scanner bid

The tender specifies Canon DR-C230 with OEM authorization and PAC-only deployment. While explicit IS/ISO standards aren’t listed, ensure vendor complies with government procurement norms and provide certification from OEM demonstrating model legitimacy and service support.

What is the role of the Canon DR-C230 authorization letter in this bid

The authorization letter proves the bidder’s authority to supply Canon DR-C230, ensuring OEM support and warranty eligibility. It must be uploaded with the bid to satisfy eligibility criteria for the PAC-only scanner procurement in Haryana.

How is quantity variation handled in this Haryana scanner tender

The purchaser may vary quantity by up to 25% at contract placement and during the currency. The calculation for extended delivery uses the stated formula, ensuring minimum 30 days, and allows extension up to the original delivery period under the option clause.

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