GEM

East Central Railway Plain Copier Paper ISI Marked Tender Samastipur Bihar 2025

Bid Publish Date

22-Nov-2025, 1:18 pm

Bid End Date

02-Dec-2025, 9:00 am

Location

SAMASTIPUR , BIHAR

Progress

Issue22-Nov-2025, 1:18 pm
AwardPending
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Quantity

2250

Bid Type

Single Packet Bid

Key Highlights

  • • OEM authorization requirement with bid-specific authorization certificate
  • • ISI marked plain copier paper; IS 14490 compliance, Q4 grade
  • • Past performance: provide proof of supplying similar paper for 20% of bid quantity in last 3 years
  • • IS I license numbers or CM/L Nos required for verification
  • • Advance sample submission: 4 samples within 7 days of award and modification list within 7 days
  • • Delivery variation: bid quantity can be adjusted up to 25% during contract and currency

Categories 1

COPIER PAPER

Tender Overview

East Central Railway invites bids for Plain Copier Paper (ISI Marked) conforming to IS 14490 (Q4), to be supplied to Samastipur, Bihar 848101. The contract requires OEM/authorized dealer involvement, with past supply proof of similar plain paper (20% of bid quantity) and ISI certification. The buyer reserves a 25% quantity variation and related delivery flexibility, with samples due within 7 days of contract award. The scope is strictly supply of goods; no manufacturing work. A pre-approval sample process is mandatory before bulk production.

Technical Specifications & Requirements

  • Product: Plain Copier Paper (ISI Marked) IS 14490, Q4 compliant
  • Certification: ISI certification required; upload license/CM-L Nos for verification
  • OEM/Dealer: Bid item restricted to OEM or authorized dealers with authorization certificate
  • Past performance: supplier must have delivered similar paper for at least 20% of bid quantity in the last 3 calendar years
  • Sample process: 4 samples for buyer approval within 7 days of award; approval or modification list provided within 7 days; bulk supply to follow the approved sample
  • Documentation: proof of past contracts, supply proofs (R.Note/CRAC/CRN ec), and relevant certifications
  • Delivery: delivery terms allow extended time proportional to quantity changes; minimum 30 days when extended
  • Additional clauses: option to increase/decrease quantity up to 25% during contract and currency; delivery period alignment with last delivery order date

Terms, Conditions & Eligibility

  • Eligibility: Item restricted to OEM or authorized dealer; bid must include bid-specific authorization certificate
  • Past performance: supply of similar plain copier paper for at least 20% of bid quantity in the last 3 calendar years with supply proofs
  • Quality/compliance: ISI marked products only; upload ISI license numbers or CM/L Nos for verification
  • Samples: four advance samples within 7 days of contract award; response with approvals or required modifications within 7 days
  • Delivery/variation: option to increase quantity up to 25%; delivery period calculations based on original vs increased quantity; compliance with extended delivery time rules

Key Specifications

  • Product/service: Plain Copier Paper (ISI Marked), IS 14490, Q4

  • Quantity/scale: not specified; past performance requirement indicates multi-batch supply capability

  • EMD/estimated value: Not specified

  • Experience: past supply of similar paper for 20% of bid quantity in last 3 years

  • Quality/compliance: ISI certification, OEM authorization, CM/L numbers for verification

  • Delivery: frequency flexibility with option clause up to 25% quantity, minimum delivery time framing

  • Sampling: 4 advance samples within 7 days of contract award

Terms & Conditions

  • Option clause enables +/- 25% quantity adjustment during and after award

  • ISI marked paper, IS 14490 Q4 compliance, OEM/authorized dealer only

  • Advance samples: 4 samples due within 7 days; modification list within 7 days

Important Clauses

Payment Terms

Not specified in the tender data

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extended time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in the tender data

Bidder Eligibility

  • OEM authorization or authorized dealer status with certificate

  • Past performance: supply of similar plain copier paper for at least 20% of bid quantity in last 3 years

  • ISI marked product with verifiable ISI license numbers or CM/L Nos

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Historical Data

Required Documents

1

Bidder must submit OEM authorization certificate or dealership authorization

2

Past performance proofs: RNote/CRAC/CRN ec or equivalent supply proofs for 20% of bid quantity (last 3 calendar years)

3

IS I certification documents and ISI license numbers or CM/L Nos

4

Advance sample submission documentation: 4 samples within 7 days of award

5

Proof of eligibility to supply ISI marked paper and any relevant licenses

6

Any additional supplier documentation as per terms and conditions

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for copier paper tender in samastipur Bihar 2025

Bidders must be OEM or authorized dealers with an authorization certificate, submit ISI marked paper with ISI license numbers, and provide past performance proof showing supply of 20% of bid quantity in the last 3 years. Include advance sample documentation within 7 days of award and comply with option clause up to 25% quantity.

What documents are required for ISI marked copier paper tender in Bihar

Submit OEM authorization certificate, ISI license/CM-L Nos, past supply proofs for 20% of bid quantity (RNote/CRAC/CRN ec), proof of ISI compliance, and 4 advance paper samples within 7 days of contract award. Include supplier details and eligibility confirmations per terms.

What are the technical standards for ISI marked copier paper

Paper must be ISI marked and conform to IS 14490, Q4 specification. Provide ISI certification documents and CM/L Nos for verification. Ensure papers are standard size and thickness as per ISI guidelines; OEM authorization is also required.

When is the sample submission deadline for this tender

Advance samples (4 copies) must be submitted within 7 days of contract award. The buyer will respond with approval or a modification list within another 7 days, after which bulk supply must follow the approved sample.

What is the quantity adjustment provision in this tender

The purchaser reserves the right to increase or decrease the bid quantity up to 25% at contract placement and during the currency of the contract, with calculated extended delivery time based on quantity changes and a minimum of 30 days for extensions.

What documentation proves past performance for this tender

Provide contract proofs such as RNote, CRAC, or CRN ec showing supply of similar plain copier paper for at least 20% of the bid quantity in the last 3 calendar years, including copies of purchase orders or delivery records.

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