GEM

Eastern Coalfields Limited PVC/Block/10in-4in-2in RPE Tender Pandaveswar West Bengal 2025

Bid Publish Date

09-Nov-2025, 11:39 am

Bid End Date

01-Dec-2025, 10:00 am

Bid Opening Date

01-Dec-2025, 10:30 am

Location

BARDHAMAN , WEST BENGAL

Progress

Issue09-Nov-2025, 11:39 am
AwardPending
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Quantity

144

Bid Type

Two Packet Bid

Tender Overview

Eastern Coalfields Limited, under Coal India Limited, invites bids for BLOCK, PVC, 10 IN, 4 IN, 2 IN, F/32 MM RPE products to be delivered to the PANDAVERESWAR AREA STORE, NEAR DALURBANDH DURGA MANDIR, P.O PANDAVESWAR, PASCHIM BARDHAMAN, WB. The tender contemplates a flexible quantity with an option clause allowing ±25% variation at contracted rates. The delivery timeline is linked to the original delivery period, with a minimum extension of 30 days if needed. Bidders should note GST applicability is bidder‑driven and reimbursed at actuals or applicable lower rates. The procurement emphasizes accurate Data Sheets alignment with offered products and strict data‑sheet verification. The address and contact details are provided for delivery coordination, and the terminations rights protect the buyer against non‑performance or insolvency. This opportunity targets suppliers capable of rapid delivery within the extended periods and precise documentation for vendor code creation.

Technical Specifications & Requirements

  • Product scope: BLOCK, PVC, 10 IN, 4 IN, 2 IN, F/32 MM RPE components (category details from tender).
  • Delivery location: PANDAVERESWAR AREA STORE, P.O PANDAVESWAR, PIN-713346, DIST - PASCHIM BARDHAMAN.
  • Delivery timeline: delivery commencement based on last date of original order; minimum extension 30 days; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period.
  • Data Sheet compliance: mandatory upload of product data sheets; mismatch may lead to bid rejection.
  • GST handling: supplier bears GST; reimbursement as per actuals or lower applicable rate.
  • Vendor code prerequisites: submit PAN Card, GSTIN, Cancelled Cheque, and certified EFT Mandate.
  • Quality controls: data sheets must match offered product specifications; nonconformity risks rejection.

Terms, Conditions & Eligibility

  • EMD/price terms: not explicitly stated; ensure compliance with option clause and delivery commitments.
  • Documentation: mandatory submission of PAN, GSTIN, Cancelled Cheque, and EFT Mandate; data sheet for each offered product.
  • Delivery risk: termination rights if unable to deliver within stipulated period; bankruptcy or liquidation triggers contract termination.
  • GST policy: GST validated by bidder; reimbursement as per actuals or applicable lower rate.
  • Address for delivery: Pandaveswar Area Store, West Bengal; contact: 6297012018.
  • Data Sheet alignment: stringent verification; mismatches may lead to rejection.

Key Specifications

  • Product scope: BLOCK, PVC, 10 IN, 4 IN, 2 IN, F/32 MM RPE

  • Delivery location: PANDAVERESWAR AREA STORE, P.O PANDAVESWAR, PIN-713346, DIST - PASCHIM BARDHAMAN

  • Delivery period: as per original delivery date; extended as per formula with minimum 30 days

  • Data Sheet mandatory: uploaded with bid; must match offered specifications

  • GST handling: bidder bears GST; reimbursement as actuals or applicable lower rate

  • Vendor code requirements: PAN, GSTIN, Cancelled Cheque, EFT Mandate

  • Termination rights: for non‑performance, delivery delay, insolvency, or breach

Terms & Conditions

  • Option clause enabling ±25% quantity variation at contracted rates

  • Delivery schedule linked to original delivery period with 30‑day minimum extension

  • GST reimbursement policy and bidder‑driven GST compliance

Important Clauses

Delivery Terms

Delivery starts from the last date of the original order; option clause may extend time; minimum extension 30 days.

Data Sheet & Verification

Upload Data Sheet; buyer to match specifications; mismatch may lead to rejection.

Vendor Code & Documentation

Submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation.

Bidder Eligibility

  • Submit PAN and GSTIN with bid

  • Provide EFT mandate and bank details

  • Data Sheet for offered products properly uploaded

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Required Documents

1

GST certificate

2

PAN card

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

Data Sheet of offered product

6

Vendor Code Creation documents

7

GSTIN Certificate

8

Experience certificates (if applicable)

9

Any OEM authorization (if required)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for PVC block tender in Pandaveswar West Bengal 2025?

Bidders should prepare PAN, GSTIN, Cancelled Cheque, and EFT Mandate for vendor code creation, upload Data Sheet with offered product specs, and ensure GST handling aligns with actuals or lower applicable rate. Deliveries begin per original order date with a minimum 30‑day extension if needed.

What documents are required for vendor code creation in this tender?

Submit PAN, GSTIN, cancelled cheque, and a bank‑certified EFT mandate. Also attach product Data Sheets for all offered items and any OEM authorizations if applicable to verify authenticity and compliance with the data sheet.

What are the delivery terms and extension rules for this procurement?

Delivery starts from the last date of the original delivery order. The purchaser may extend up to 25% of the contracted quantity during or after the currency of the contract, using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Which location is specified for material delivery in this tender?

Delivery is to the PANDAVERESWAR AREA STORE near Dalurbandh Durga Mandir, P.O. Pandaveswar, PIN 713346, DIST Paschim Bardhaman, West Bengal.

What is the GST handling policy for bidders in this tender?

GST is the bidder’s responsibility; reimbursement will be based on actuals or the lower applicable rate, not to exceed the quoted GST percentage. Ensure GST compliance for data sheet matching and invoicing.

What is required to upload for data sheet compliance in this bid?

Upload Data Sheets corresponding to offered products; buyers compare against provided specifications. Any unexplained mismatch may lead to bid rejection, so ensure product names, sizes, and ratings match exactly.

What happens if the seller cannot meet the delivery period?

The buyer reserves rights to terminate for non‑delivery or delayed delivery under the terms; extensions are allowed via the option clause, but failure to deliver or replace defective items triggers contract termination and potential penalties.

What are the eligibility criteria for e‑submission in this tender?

Eligible bidders must provide PAN, GSTIN, and EFT mandate, attach product Data Sheets, and ensure data sheet alignment with offered items. Vendors should also satisfy any OEM authorizations and maintain valid GST registrations for participation.