GEM

Mahanadi Coalfields Limited Proximity Warning Device Tender DGMS 2020 Odisha 2025

Posted

17 Oct 2025, 06:53 pm

Deadline

07 Nov 2025, 12:00 pm

EMD

₹1,18,000

Location

JHARSUGUDA , ODISHA

Progress

Issue17 Oct 2025, 06:53 pm
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Tender Overview

Organization: Mahanadi Coalfields Limited (Coal India Limited). Procurement: Proximity Warning Device compliant with DGMS Circular No. 06 of 2020, including supply, installation, testing and commissioning. EMD: ₹118,000. Delivery window: 120 days from the order date, with testing days confined to the first 60 days. OEM: BEML (as per ATC). ATC notes: option to adjust quantity up to ±25% of bid quantity during and after contract; successful bidders must adhere to extension rules and delivery recalculation. Scope: delivery to site, complete installation and acceptance testing with commissioning. The tender emphasizes adherence to acceptance criteria and rework/rectification within 30 days of notification for any non-conformity. Location details are not specified in the data. A unique differentiator is the DGMS standard alignment and OEM specification for proximity warning devices.

Technical Specifications & Requirements

  • Product category: Proximity Warning Device (DGMS Tech Circular No. 06 of 2020) with compliance to the circular.
  • OEM: BEML (as per ATC).
  • Scope of supply: Supply, Installation, Testing and Commissioning (SITC).
  • Delivery period: 120 days from order date; testing days: 2 days within first 60 days.
  • Quality/defect policy: defective goods rejected at consignee end; replacement/rectification required within 30 days of notification; contractor bears all rectification costs.
  • Documentation: Vendors must upload all requested certificates in line with Bid Document, ATC, and Corrigendum; includes compliance with GeM GTC and Purchase Manual 2020.
  • Penalty/extension: Option to increase/decrease quantity by 25%; delivery time recalculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.
  • Testing: 2 testing days within 60-day window; rigorous acceptance criteria apply for SITC deliverables.

Terms, Conditions & Eligibility

  • EMD: ₹118,000 as security deposit; payment andBG details per ATC.
  • Delivery: 120 days from PO date; extended delivery rules apply under option clause.
  • Warranty/Rectification: Rectification/replacement at supplier cost within 30 days of notification; no extra payment for rectification.
  • OEM/ATC: OEM specified as BEML; comply with Buyer Uploaded ATC document for submission details.
  • Documentation: Ensure submission of all certificates and documents sought; non-upload leads to rejection per ATC.
  • Contract framework: Governed by GeM GTC, Buyer-Added ATC, and CIL Purchase Manual 2020 with amendments.
  • Acceptance: Final inspection at consignee end determines conformity and potential rejection.

Key Specifications

  • Product: Proximity Warning Device

  • Standards: DGMS Circular No. 06 of 2020 compliance

  • OEM: BEML (as per ATC)

  • Scope: Supply, Installation, Testing and Commissioning (SITC)

  • Delivery: 120 days from PO date; testing window 60 days total

  • Quality: 2-day testing; 30-day rectification/replacement window for defects

  • Quantity flexibility: +/-25% of bid quantity during/within contract period

  • Documentation: Upload all required certificates per ATC and Corrigendum

Terms & Conditions

  • EMD amount of ₹118,000 and related payment terms in ATC

  • Delivery extended by option clause with 25% quantity adjustment

  • OEM and DGMS 2020 compliance with SITC scope

Important Clauses

Payment Terms

EMD of ₹118,000; payments via designated BG/DD as per ATC; terms aligned with GeM GTC and CIL Purchase Manual 2020

Delivery Schedule

120 days from order date; additional time calculated when quantity increases, minimum 30 days

Penalties/Liquidated Damages

Defective goods rejected; rectification/replacement within 30 days; no extra payment for defects; testing within first 60 days

Bidder Eligibility

  • Experience in SITC of similar safety or proximity warning devices

  • Financial capability demonstrating ability to mobilize ₹118,000 EMD and project funds

  • OEM authorization from BEML for supply and service

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for proximity warning devices or similar SITC projects

4

Financial statements (last 3 years) or turnover proof

5

EMD submission proof (₹118,000) via DD/online as specified in ATC

6

Technical bid documents demonstrating DGMS 2020 compliance

7

OEM authorization from BEML confirming supply and service capabilities

8

Manufacturer non-disclosure/other statutory certificates if required by ATC

Frequently Asked Questions

How to bid for the proximity warning device tender in Odisha 2025

Bidders must register on the GeM portal, upload all required certificates (GST, PAN), provide OEM authorization from BEML, submit EMD ₹118,000, and ensure SITC scope of supply. The tender follows DGMS Circular No. 06/2020, and delivery is 120 days with 60-day testing window.

What documents are required for MCL proximity warning device procurement

Submit GST, PAN, financial statements, experience certificates for similar SITC projects, EMD receipt, technical bid, OEM authorization from BEML, and any DGMS-compliant certificates referenced in ATC and Corrigendum.

What are the delivery and testing timelines for this MCL tender

Delivery period is 120 days from PO date. Two days of testing must be completed within the first 60 days of the 120-day delivery window; final acceptance follows consignee inspection.

What are the payment terms and EMD for the proximity device bid

EMD amount is ₹118,000. Payment terms are defined in ATC and GeM GTC; typically includes acceptance-based payments with possible BG/DD submission as specified by the buyer.

Who is the OEM for this proximity warning device tender

BEML is the OEM as per the ATC; bidders must provide OEM authorization demonstrating capability to supply and service the devices.

What standards must the proximity warning device meet for DGMS

Devices must comply with DGMS Circular No. 06 of 2020; ensure documentation and testing align with circular requirements and GeM/ATC mandates.

What happens if the supplied device is defective at inspection

If defects are found, the supplier must rectify or replace within 30 days from notification; all costs including freight are borne by the contractor; no extra payment is issued for such rectification.

Can the order quantity be adjusted after contract award

Yes. The purchaser may increase/decrease quantity by up to 25% of bid/contract quantity; delivery time adjusts using the specified formula with a minimum of 30 days.