GEM

Panchayati Raj Department Bihar Drinking Water ATM Water Vending Machine Version 2 Tender Darbhanga 2025

Bid Publish Date

21-Nov-2025, 10:04 pm

Bid End Date

02-Dec-2025, 9:00 pm

Bid Opening Date

02-Dec-2025, 9:30 pm

Location

DARBHANGA , BIHAR

Progress

Issue21-Nov-2025, 10:04 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Specific OEM authorization required for distributor bids
  • • 25% quantity variation rights during contract and currency period
  • • Delivery timeline formula tied to original delivery period with minimum 30 days
  • • GST payable by bidder; reimbursement as actuals or lower applicable rate
  • • Contract termination rights for non-performance or insolvency
  • • Joint and several liability of seller with assignee/sub-contractor
  • • No BOQ items provided; emphasis on compliance and risk management

Categories 4

WATER VENDING MACHINE VENDING MACHINE ATM MACHINE

Tender Overview

The Bihar State Panchayati Raj Department invites a procurement tender for Drinking Water ATM / Water Vending Machine (Version 2) to serve Darbhanga, Bihar. The opportunity specifies flexible quantity handling (up to 25% increase during contract, and up to 25% at award), with delivery timelines linked to the original delivery period. The buyer emphasizes GST considerations and OEM authorization requirements. Despite no BOQ items, the scope centers on automated water dispensing equipment installation and service under government procurement norms. The process favors bidders capable of honoring extended delivery periods and providing compliant manufacturers’ authorizations, ensuring accountability through joint liability and post-award performance.

Key differentiators include option-based quantity adjustments, explicit delivery-time calculation guidelines, and the requirement for OEM authorization documentation. The procurement context is government-funded drinking water access infrastructure, with emphasis on compliance and risk management in supplier selection.

Technical Specifications & Requirements

  • Category: Drinking Water ATM / Water Vending Machine (Version 2)
  • Quantity flexibility: Up to 25% increase at contract placement; up to 25% during currency at contracted rates
  • Delivery timing rule: Delivery period starts from the last date of the original delivery order; additional time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • GST: Bidder responsible for applicable GST; reimbursement as per actuals or applicable rates, whichever is lower
  • OEM authorization: Mandatory Manufacturer Authorization/Certificate with OEM details if bidding through authorized distributors
  • Contract integrity: Seller remains liable for contracted obligations; restrictions on assignment/sub-contract without buyer consent
  • Termination rights: Buyer may terminate for non-compliance, delivery failures, insolvency, or other contract breaches
  • Clauses: No explicit BOQ; no start/end dates provided; terms require adherence to option & delivery terms

Terms, Conditions & Eligibility

  • EMD / security: Not disclosed in available terms
  • GST responsibility: Bidder must assess GST; reimbursement as per actuals or applicable rates
  • Manufacturer Authorization: Required if submitting via authorized distributor; include OEM details
  • Assignment/Sub-contract: Prohibited without buyer consent; joint and several liability remains with seller
  • Delivery obligations: Adhere to original and extended delivery provisions; termination rights exist for delivery failures or insolvency
  • Termination grounds: Non-compliance, inability to deliver, or bankruptcy trigger contract termination
  • Documentation readiness: Prepare manufacturer authorization, GST, and standard bid materials aligned with terms

Key Specifications

  • Drinking Water ATM / Water Vending Machine (Version 2) is the procuring category

  • Eligible bidders must provide Manufacturer Authorization for OEM details

  • Quantity adjustment up to 25% during contract and currency period

  • Delivery period calculation follows: (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days

  • GST applicability to be assessed by bidder; reimbursement per actuals or lower applicable rate

  • No BOQ items present in the data; focus on delivery/compliance terms

Terms & Conditions

  • Option clause allows up to 25% quantity variation during contract and currency

  • GST responsibility and reimbursement terms must be clarified by bidder

  • OEM authorization and assignment/sub-contract restrictions are mandatory

Important Clauses

Payment Terms

Not explicitly stated; GST reimbursement terms provided, bidder to determine applicable GST and reimburse per actuals or lower rate

Delivery Schedule

Delivery starts from last date of original D.O.; extended time calculated by formula with minimum 30 days

Penalties/Liquidated Damages

Termination rights outlined for non-delivery, non-compliance, or insolvency; no explicit LD rate specified in data

Bidder Eligibility

  • Experience in supplying or installing drinking water vending equipment or similar public utility devices

  • Ability to furnish OEM Manufacturer Authorization

  • Compliance with GST requirements and financial credibility as per bidder documents

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Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (relevant to drinking water vending equipment or similar installations)

4

Financial statements (as required by terms)

5

EMD/Security deposit documentation (amount not disclosed in available data)

6

Technical bid documents demonstrating compliance with OEM/Manufacturer Authorization

7

OEM authorization/endorsement from the original equipment manufacturer

8

Any authorisation forms if bidding through distributors

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for drinking water ATM tender in Darbhanga Bihar 2025

Bidders must submit GST, PAN, experience certificates, and OEM authorization for the water vending tender in Darbhanga. Ensure Manufacturer Authorization from the OEM and comply with 25% quantity variation rights. Include technical bid demonstrating compatibility with Version 2 specifications and delivery timeline adherence.

What documents are required for Bihar Panchayati Raj water vending bid

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD details, OEM authorization, and technical bid. If bidding through an authorized distributor, provide authorization form with distributor’s contact details and OEM contact information.

What are the delivery time rules for the Bihar water ATM contract

Delivery period starts from the last date of the original delivery order. If quantity increases, extended time = (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The buyer may extend this during currency of contract.

What are the GST and payment terms for this Bihar tender

Bidders must determine applicable GST; reimbursement will be as actuals or as per lower applicable rates. Payment terms are not specified in the available data; bidders should prepare GST-compliant invoicing and await confirmation during bid evaluation.

What authorizations are required for bidders in this water ATM tender

If bidding via authorized distributors, an OEM Manufacturer Authorization/Certificate is required, including name, designation, address, email, and phone. The OEM must be identifiable as the equipment source and warranty provider for compliance.

What happens if the supplier fails to deliver in Bihar water vending tender

The buyer reserves the right to terminate the contract for non-delivery or breach. Termination can occur if material delivery is late, delivery is incomplete, or the supplier becomes insolvent or defaults on obligations, with liability shared jointly with any sub-contractors.

Are there any BOQ items for this Bihar drinking water tender

No BOQ items are listed in the available data. The procurement emphasizes compliance with delivery, authorization, and variation terms. Bidders should prepare equipment specifications and installation plans aligned with Version 2 water ATM requirements.

What standards or certifications are required for the water ATM tender

The tender data does not specify ISI/ISO marks; bidders must rely on OEM authorization and compliance with general standards for drinking water vending equipment. Ensure documentation demonstrates reliability, electrical safety, and water safety compliance per local regulations.

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