GEM

Nalco Bhubaneswar Encoder Tender 2025 - M/S KUEBLER OEM Authorized Encoder Supply Odisha

Bid Publish Date

21-Nov-2025, 8:50 am

Bid End Date

12-Dec-2025, 9:00 am

Bid Opening Date

12-Dec-2025, 9:30 am

Location

ANGUL , ODISHA

Progress

Issue21-Nov-2025, 8:50 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Single Packet Bid

Key Highlights

  • • OEM authorization requirement restricting bids to M/S KUEBLER Automation India Pvt. Ltd. or IR-authorized dealers
  • • 12-month manufacturer warranty from site acceptance
  • • Complete supply within 179 days from order placement
  • • All-inclusive pricing basis covering P&F, freight, transit insurance, GST
  • • GST reimbursement policy based on actuals or applicable rates, not exceeding quoted GST
  • • TDS under section 194Q at 0.1% for turnover thresholds; PAN/Aadhaar linkage verification
  • • 100% payment via e-mode within 10 days of CRAC

Tender Overview

Organization: National Aluminium Company Limited, Bhubaneswar. Product/Service: Encoder procurement for nalco smelter stores. Location: Bhubaneswar, Odisha. Estimated Value: Not disclosed; Delivery: 179 days from order. EMD: Not stated. Key differentiator: OEM authorization requirement restricting bids to principal vendor or authorized dealers of M/S KUEBLER Automation India Pvt. Ltd. Scope includes entire supply with P&F, freight, transit insurance, and GST considered in price. This tender uses RBI/industry-standard payment terms and GST treatment, with 12-month manufacturer warranty. Unique clause: annual audit of GST/compliance and TDS under 194Q.

Technical Specifications & Requirements

  • Product category: Encoder (industrial/automation component)
  • Delivery timeline: Complete supply within 179 days of order placement
  • Warranty: 12 months manufacturer’s warranty from acceptance at site
  • OEM authorization: Only principal vendor or IR-authorized dealers of M/S KUEBLER AUTOMATION INDIA PVT. LTD. can participate; must submit valid authorization
  • Price basis: All-inclusive pricing (P&F, freight, transit insurance, GST)
  • GST treatment: Reimbursed per actuals or applicable rates, subject to quoted GST %, not exceeding tender norms
  • Tax compliance: TDS under section 194Q at 0.1% on purchases above ₹50 lakh in a financial year; PAN/Aadhaar linking verification applies
  • Payment terms: 100% payment via e-mode within 10 days of CRAC; GST payment subject to GST reflectance in GSTR-2A/ANX-2
  • Warranty/records: Submit warranty certificate with dispatch documents; refer to attached technical documentation for details
  • Vendor eligibility: Vendors not on Nalco holiday/negative list as of bid due date can participate

Terms, Conditions & Eligibility

  • EMD/fees: Not explicitly stated in public data; ensure compliance with bid documents and ATC
  • Payment timing: 10 days from CRAC for full payment via e-mode; GST paid after invoice reflection in GST portal
  • Delivery requirement: 179-day delivery window from order placement; strict adherence critical
  • GST & IT: GST handling per actuals or quoted rate; TDS as per 194Q; PAN/Aadhaar linkage checks apply
  • Warranty: Manufacturer’s warranty 12 months from acceptance at site
  • OEM authorization: Only M/S KUEBLER Automation India Pvt. Ltd. or IR-authorized dealers; provide valid authorization to avoid rejection
  • Documents: Upload certificates as per bid document; ensure GST, PAN, experience, and technical certificates are ready
  • Debarred vendors: Ensure you are not on Nalco holiday/negative list at submission

Key Specifications

  • Encoder category: Industrial encoder suitable for smelter stores

  • Delivery: 179 days from order date

  • Warranty: 12 months from acceptance

  • OEM: Authorized by KUEBLER Automation India Pvt. Ltd. or IR-authorized dealers

  • Pricing: All-inclusive including P&F, freight, transit insurance, GST

  • Tax: TDS under 194Q at 0.1% on cumulative purchase value > ₹50 lakh

Terms & Conditions

  • 100% payment within 10 days via e-mode after CRAC

  • OEM authorization must be valid – only KUEBLER or IR dealers can bid

  • Delivery window of 179 days; consider logistics planning in bid

Important Clauses

Payment Terms

100% payment via e-mode within 10 days of CRAC; GST payment after invoice reflection in GSTR-2A/ANX-2

Delivery Schedule

Complete supply within 179 days of order placement

Penalties/Liquidated Damages

Not explicitly stated in available data; bidders should review ATC for LD provisions

Bidder Eligibility

  • Not on Nalco holiday/negative list as of bid due date

  • Authorized OEM vendor for M/S KUEBLER Automation India Pvt. Ltd. or IR dealership

  • Capability to deliver encoder within 179 days and provide 12-month warranty

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Required Documents

1

GST registration certificate

2

PAN card

3

Manufacturer/OEM authorization from M/S KUEBLER Automation India Pvt. Ltd. or IR-authorized dealer

4

Manufacturer's warranty certificate (12 months) submission plan

5

Technical documentation referenced in bid (attached with bid)

6

Experience certificates for similar encoder supply projects

7

Financial statements demonstrating capacity to execute within 179 days

8

Any deviation certificates or ATC/Corrigendum, if issued

9

Proof of delivery capabilities (P&F, freight, transit insurance) and tax compliance records

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for encoder tender in Bhubaneswar with Nalco 2025

Bidders must be an authorized KUEBLER OEM dealer or IR-authorized; prepare GST details, PAN, and experience certificates for similar encoder supply. The bid requires 12-month warranty and delivery within 179 days. Ensure e-mode payment readiness and authorization documents; attach relevant ATC/corrigendum if issued.

What documents are required for Nalco encoder procurement 2025

Submit GST registration, PAN card, valid OEM authorization from KUEBLER or IR dealer, 12-month warranty certificate, technical documents, experience certificates, financial statements, and a plan for P&F, freight, transit insurance. Provide evidence of capability to deliver within 179 days.

What are the payment terms for Nalco encoder tender 2025

Payment is 100% via e-mode within 10 days of CRAC; GST payment follows invoice reflection in GSTR-2A/ANX-2 of Nalco. Ensure accurate invoicing and compliance with GST rules; vendor must align with 194Q tax provisions if applicable.

What are the technical specification expectations for Nalco encoder tender

Expect an industrial encoder compatible with smelter stores; must be compliant with OEM authorization terms; detailed technical docs attached with bid. Deliveries must be completed in 179 days; warranty must be 12 months from site acceptance.

What is the warranty requirement for Nalco encoder supply

Manufacturers provide a 12-month warranty from acceptance at site. Warranty certificates must accompany dispatch documents. Any defects or performance issues during warranty require corrective action per the supplier's policy and Nalco terms.

Who is eligible to bid for this encoder tender in Bhubaneswar 2025

Eligible bidders must not be on Nalco's holiday/negative list and must be authorized by M/S KUEBLER Automation India Pvt. Ltd. or IR-authorized dealers. They should demonstrate capacity to deliver within 179 days and provide necessary technical and financial documentation.