GEM

Indian Army Department Of Military Affairs Security Equipment Procurement Tender 2025 for Basic Tools and Paints - ISI/AAA/TRTL Standards 2025

Posted

24 Oct 2025, 11:23 am

Deadline

03 Nov 2025, 12:00 pm

EMD

₹30,090

Location

UDHAMPUR , JAMMU & KASHMIR

Progress

Issue24 Oct 2025, 11:23 am
AwardPending
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Quantity

282

Category

Ply WWR-AB

Bid Type

Two Packet Bid

Key Highlights

  • • Defence empanelment/registration with Defence Organisation required for bid opening
  • • EMD amount of ₹30,090; BBIS/Defence-standard documentation
  • • OEM Manufacturer Authorization needed for authorised distributors
  • • 50% quantity up/down option with proportional delivery time adjustment (minimum 30 days)
  • • Non-disclosure declaration required on bidder letterhead
  • • GST considerations clarified; reimbursement as actuals or rate cap

Categories 2

BRUSHES PAINTS

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Procurement: basic hand tools and painting supplies including vices, pliers, round nosed items, brushes, and general hardware components. Estimated value not disclosed; EMD is ₹30,090. Location: not specified in data; procurement targets generic defense supply channels. Delivery scope includes multiple small tools and consumables under a single tender. Unique aspect: mandatory Defence/ORD DEPOT empanelment and OEM authorisation for distributors, plus a 50% quantity option clause. This requires early registration with defence procurement authorities and strictly documented financial and non-disclosure terms.

Technical Specifications & Requirements

  • No explicit technical specs listed in the BOQ. Claimed item categories include: Vices Pin, Pliers Round, Ply WWR-AB, Brushes Paints, and Shes Wood WWR-AB (interpreting as related tool/woodworking items). Applicants should prepare certificates confirming compliance with standard defence procurement practices and OEM authorisations where applicable. Mandatory documents include PAN, GSTIN, cancelled cheque, EFT mandate, and manufacturer authorization when applicable. A 50% option clause impacts delivery planning and schedule.
  • Key compliance expectations include GST self-assessment, non-disclosure commitments, and NDA submission with bid. The option clause also governs quantity adjustments and delivery timing relative to contract delivery orders. The requirement to be registered/enlisted with Defence Organisation/ORD DEPOT on bid opening date is explicit.

Terms, Conditions & Eligibility

  • EMD: ₹30,090.
  • Registration/Empanelment: Must be registered with Defence Organisation/ORD DEPOT prior to bid opening.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization where applicable; Non-Disclosure Declaration on bidder letterhead.
  • Option Clause: Quantity may vary ±50%; delivery period adjusts proportionally with minimum 30 days.
  • GST: Bidder bears GST implications; reimbursement as per actuals up to quoted rate.
  • Financial Standing: Bidder must avoid liquidation or bankruptcy; provide undertaking.

Key Specifications

  • Item categories indicated: Vices Pin, Pliers Round, Ply WWR-AB, Brushes Paints, Shes, Wood WWR-AB

  • EMD: ₹30,090

  • Option clause: ±50% quantity with extended delivery proportional to quantity

  • DEFENCE empanelment required for eligibility

  • OEM authorization for distributors

Terms & Conditions

  • DEFENCE/ORD DEPOT empanelment mandatory for bid opening

  • EMD amount fixed at ₹30,090 with bankable format

  • 50% quantity variation allowed at purchase and during currency

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as actuals or capped rate; no explicit advance terms stated

Delivery Schedule

Delivery period determined from last delivery order; additional time proportionate to quantity change; minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; standard defence procurement LD rules likely applicable

Bidder Eligibility

  • Must be registered/enlisted with Defence Organisation/ORD DEPOT by bid opening

  • Financially solvent; no liquidation or bankruptcy ongoing

  • OEM authorization if bidding via authorized distributors

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Vices Pin F1 5120-000653 VICES PIN CHUCK TYPE 0.762 MM - 1.575 MM 11 nos lpjco@tusker 45
2 Pliers Round F1 5120-000092 PLIERS ROUND SHORT NOSE 150MM 24 nos lpjco@tusker 45
3 Ply WWR-AB H3 5530-400066 PLYWOOD GENERAL PURPOSE WWR-AB-9 PLY 240 119 nos lpjco@tusker 45
4 Brushes Paints F1 8020-400004 BRUSHES PAINTS AND VARNISHES FLAT 100 MM 37 nos lpjco@tusker 45
5 Shes F1 8020-400006 BRUSHES SHAS TOOL FOR PAINT & VARNISHES 18 nos lpjco@tusker 45
6 Wood WWR-AB H3 5530-000258 PLYWOOD FOR GENERAL PURPOSES WWR-AB 11 P 73 nos lpjco@tusker 45

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by bank

5

Manufacturer/OEM Authorization (where applicable)

6

Non-Disclosure Declaration on bidder letterhead

7

Bidder undertaking on financial standing (no liquidation/bankruptcy)

8

Duly registered with Defence Organisation/ORD DEPOT (on bid opening date)

Frequently Asked Questions

How to bid in Indian Army basic tools tender 2025

Bidders must be registered with Defence Organisation/ORD DEPOT before bid opening, submit PAN, GSTIN, cancelled cheque, and bank EFT mandate. Include OEM Authorization if using distributors, and sign a Non-Disclosure Declaration. The EMD is ₹30,090; delivery terms hinge on the option clause.

What documents are required for Indian Army procurement bid

Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate, and OEM authorization where applicable. Also attach the Non-Disclosure Declaration on letterhead and a declaration of no liquidation or bankruptcy status. Defence empanelment proof must be shown by bid opening.

What are the delivery terms for the defence tools tender

Delivery timing follows the last delivery order; if quantity increases by up to 50%, the extended delivery period adjusts proportionally, but not less than 30 days. Ensure alignment with Defence Department timelines and maintain supplier readiness for potential batch expansions.

What is the EMD amount for this Indian Army bid

The EMD for this procurement is ₹30,090. Bid bonds must be provided in approved form, aligned with bank guarantees or demand drafts as specified by the defence authority. EMD ensures bid seriousness and surrender conditions if not selected.

How does GST reimbursement work in this defence tender

GST is the bidder’s responsibility; reimbursement will be as per actuals or applicable rate, whichever is lower, capped at the quoted GST percentage. Ensure accurate GST registrations and comply with GST filing requirements throughout the bid lifecycle.

What is required for OEM authorization in this bid

If bidding via authorised distributors, provide an OEM Manufacturer Authorization certificate detailing name, designation, address, email, and phone. This confirms the relationship and ensures post-sale support and warranty commitments align with defence procurement standards.

What standards are relevant for Indian Army tool procurement

The tender mandates Defence-specific registration and OEM authorization; while explicit IS/ISO standards are not listed, bidders should ensure compliance with general defence supply quality practices, including NDA compliance, and maintain robust financial credibility as evidenced by an undisturbed business standing.

What happens if the quantity changes after bid submission

The purchaser may increase or decrease order quantity up to 50% of bid quantity. Delivery time adjusts based on the extended quantity using the formula provided, with a minimum 30 days extension to accommodate the new quantity.