GEM

Director Of School Education Puducherry Online UPS 10 KVA with Battery IS 16242 Part 1 Q2 Tender 2025

Bid Publish Date

21-Nov-2025, 12:43 pm

Bid End Date

01-Dec-2025, 4:00 pm

Bid Opening Date

01-Dec-2025, 4:30 pm

EMD

₹30,000

Location

KARAIKAL , PUDUCHERRY

Progress

Issue21-Nov-2025, 12:43 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Categories 4

BATTERY UPS ATM GLUCOMETER

Tender Overview

Director Of School Education Puducherry invites bids for an Online UPS 10 KVA with Battery conforming to IS 16242 (Part 1) Q2. Estimated scope is governed by the option clause allowing up to 25% quantity variation. EMD is ₹30,000. Delivery is to be made at the Office of the Chief Educational Officer, Karaikal, Puducherry, 609605. Bidder must demonstrate 3 years of govt/PSU supply experience and provide a valid data sheet and adherence to anti-malware norms. The tender emphasizes data-sheet alignment with offered products and requires OEM authorization where applicable.

Technical Specifications & Requirements

  • Product: Online UPS 10 KVA with Battery per IS 16242 (Part 1), Q2 scope
  • Data Sheet: Must be uploaded and match offered specifications; mismatch may cause rejection
  • Malicious Code Certificate: Confirm no embedded malicious code; compliance with data/systems integrity is mandatory
  • Manufacturer Authorization: If bidding via distributors, include complete OEM authorization
  • Experience: Minimum 3 years of regular supply to Central/State Govt or PSU; contracts to be submitted as evidence
  • Delivery & Commissioning: On-site delivery and commissioning at the Karaikal address per terms
  • Data/IP Compliance: No IPR violations; malware-free software guarantee essential

Terms, Conditions & Eligibility

  • EMD: ₹30,000
  • Delivery Window: Delivery period linked to original order; option clause allows up to 25% quantity variation with proportional time adjustments
  • Installation: If scope includes installation, include commissioning within contract delivery
  • Documentation: Upload Data Sheet, Malicious Code Certificate, and OEM Authorization; provide contracts/certificates for 3 years’ govt supplies
  • Evaluation: Supplier experience and documentation will be verified; non-conforming bids may be rejected
  • Brand/Standard: UPS must meet IS 16242 (Part 1) qualifications and be installed as specified

Key Specifications

  • Product/service: Online UPS with Battery conforming to IS 16242 (Part 1) Q2

  • Capacity: 10 KVA UPS with battery backup

  • Standards/Certifications: IS 16242 (Part 1)

  • Delivery location: O/o Chief Educational Officer, Thalatheru, Bharathiyar Road, Karaikal, Puducherry- 609605

  • Documentation: Upload Data Sheet; Malicious Code Certificate; Manufacturer Authorization

  • Eligibility: 3 years Govt/PSU supply experience with contracts/curchase orders

Terms & Conditions

  • EMD amount of ₹30,000 and bid validity as per tender terms

  • Option clause allows ±25% quantity variation at contracted rates

  • Delivery/installation to Karaikal address; commissioning included if scope covers

  • 3 years govt/PSU supply experience required; relevant contracts to be provided

  • Data Sheet, Malicious Code Certificate, and OEM Authorization mandatory

Important Clauses

Payment Terms

As per standard government terms; supplier to submit invoices post-delivery with acceptance; details not specified in provided data

Delivery Schedule

Delivery period may be adjusted per option clause; minimum 30 days if extended; delivery starts from last date of original delivery order

Penalties/Liquidated Damages

Not explicitly listed; standard procurement penalties may apply for delays or non-compliance as per terms and conditions

Bidder Eligibility

  • Minimum 3 years of regular govt/PSU supply of similar UPS systems

  • Proof of contracts for each year of the last 3 years

  • OEM authorization in case of distributor bidding

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates of Govt/PSU supply (minimum 3 years)

4

Financial Statements (as per tender requirements)

5

EMD submission document (₹30,000)

6

Technical Bid Documents

7

Data Sheet of offered UPS (matching specifications)

8

Malicious Code Certificate

9

Manufacturer Authorization / OEM Authorization (if bidding via distributor)

10

Any other statutory documents as per T&Cs

Frequently Asked Questions

Key insights about PUDUCHERRY tender market

What documents are required for the UPS tender in Puducherry?

Bidders must submit GST registration, PAN, 3 years govt/PSU experience letters, EMD ₹30,000 payment proof, Data Sheet of the offered UPS, Malicious Code Certificate, and OEM authorization if bidding via distributors. Ensure all documents match offered product specifications.

How to demonstrate 3 years govt/PSU experience for the Puducherry UPS bid?

Provide contracts or purchase orders with govt/PSU agencies showing supply of similar 10 KVA UPS systems, including year-wise quantities and value. Copies of contracts for each year must be attached with the bid and clearly reference the project scope.

What are the IS 16242 requirements for the UPS bidding in Karaikal?

Bidders must offer an Online UPS with Battery conforming to IS 16242 (Part 1) Q2, with data sheet alignment to the model. The product must meet installation and performance criteria described in the standard and be supported by OEM authorization if applicable.

What is the EMD amount and payment terms for this tender in Puducherry?

The EMD is ₹30,000. Payment terms follow government procurement norms; bids are evaluated after submission, and payment is typically processed after delivery and acceptance, subject to standard terms. Ensure EMD is submitted with bid as specified.

When is the delivery window for the Puducherry UPS order?

Delivery scales with the original delivery order; the option clause allows up to 25% quantity variation, with time adjustments calculated as (Additional Quantity / Original Quantity) × Original Delivery Period, minimum 30 days.

What is required for OEM authorization in this UPS tender?

Submit an OEM Authorization document if bidding through an Authorised Distributor. The authorization must confirm the bidder’s right to supply the UPS model and authorize the bidder to represent the OEM for installation and after-sales support.

What constitutes the Malicious Code Certificate for this UPS bid?

Provide a certificate confirming the hardware and software do not contain embedded malicious code that could harm functionality, data, or networks. The seller must certify no copyright/IPR infringements and acknowledge breach consequences for malware-related damages.

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