GEM

Hindustan Aeronautics Limited Helicopter Spares Lamps Tender Kolkata 2025 – RCMA Approved EN2240-307 Lamps, 30 Days Delivery

Posted

31 Oct 2025, 10:04 am

Deadline

15 Nov 2025, 09:00 pm

Progress

Issue31 Oct 2025, 10:04 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • RCMA-approved source mandatory for all lamp items
  • • Part numbers: EN2240-307 / AST307 / CM307 LAMPs; total 1847+ batch quantities
  • • Delivery schedule includes 30 days ARO for initial batch; subsequent April 2026–April 2027 deliveries
  • • GST reimbursement as actuals or applicable rate cap; maximum quoted GST applied
  • • Vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate
  • • Option clause allows +/- 50% quantity adjustments at contracted rates
  • • Consignee-based invoicing with GSTIN of consignee only
  • • HAL Barrackpore delivery address: 9 Topkhana Road, Barrackpore, Kolkata 700120

Tender Overview

Organization: Hindustan Aeronautics Limited (HAL) – Department of Defence Production. Procurement: Helicopter spares, specifically LAMPs EN2240-307 (AST307/CM307). Quantity & Delivery: 1847 units total with staggered deliveries: 1847 units across multiple line items including 17, 15, 13, 12 lamps with 30 days ARO and quarterly schedule through April 2026; total estimated scope implies ongoing supply aligned to deployment. Location: Barrackpore, Kolkata, West Bengal. Key differentiator: RCMA-approved source requirement; strict vendor compliance. This tender targets suppliers capable of rapid on-time delivery and RCMA certification to participate in HAL’s Defence production supply chain.

Technical Specifications & Requirements

  • Item names & parts: EN2240-307 / AST307 / CM307 LAMPs; four line items with identical part numbers.
  • Quantities: 1847 Nos (first line item), plus 17 Nos, 15 Nos, 13 Nos, 12 Nos, and a bulk line item of 3075 Nos; delivery within 30 days for the initial batch and subsequent deliveries aligned to the 2026 timeline.
  • Delivery schedule: 30 days ARO for the first batch; subsequent dates span Apr-26 to Apr-29 and continue to Apr-2027 per item.
  • Standards and certifications: Mandatory RCMA approval copy; LC/ROA submission to HAL for vendor evaluation; GST registration compliance; PAN copy; bank EFT mandate; payable to consignee with GSTIN.
  • Origin & eligibility: Items must be sourced from RCMA-approved suppliers; ensure adherence to HAL’s vendor code creation prerequisites.

Terms, Conditions & Eligibility

  • Delivery terms: Delivery at HINDUSTAN AERONAUTICS LIMITED, BARRACKPORE, Kolkata; installation/commissioning as per scope. 50% option clause allows quantity adjustments up to 50% during contract with corresponding delivery extensions.
  • Financial & compliance: GST will be reimbursed as actuals or applicable rates (whichever is lower); bid to include PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
  • Invoice & payment: Invoice must be in consignee name with GSTIN of consignee; payment terms aligned to HAL policy; RCMA approval essential for bid evaluation.
  • Documentation: Mandatory RCMA approval copy; vendor code creation documents; contact with HAL team for clarifications via provided emails/phone.
  • Risk & penalties: Option-based delivery extension rules apply; ensure readiness for possible quantity fluctuation up to 50% and extended delivery periods as defined.

Key Specifications

  • Product: EN2240-307 / AST307 / CM307 LAMPs

  • Total quantity: 1847 + multiple line items (17, 15, 13, 12, 3075 across lines)

  • Delivery: 30 days ARO for initial batch; subsequent dates Apr-26 to Apr-29; ongoing through Apr-2027

  • Standards: RCMA approval required; GSTN/PAN and EFT mandate

  • Payment terms: GST reimbursement as actuals or lower applicable rate

  • Invoice: Raised in consignee name with consignee GSTIN

Terms & Conditions

  • Delivery at HAL Barrackpore with option to increase quantity up to 50%

  • RCMA-approved source required; bid evaluation contingent on RCMA copy

  • Invoices to consignee with HAL GSTIN; GST reimbursement rules apply

Important Clauses

Payment Terms

GST reimbursement based on actuals or lower applicable rates; invoice in consignee name with consignee GSTIN

Delivery Schedule

Initial batch: 30 days ARO; subsequent deliveries on specified dates; option to adjust up to 50% quantity

Penalties/Liquidated Damages

Not explicitly stated; option clause indicates delivery extensions may apply; compliance with delivery timelines essential

Bidder Eligibility

  • RCMA-approved source status with valid RCMA certificate

  • HAL vendor code creation documents submitted (PAN, GSTIN, EFT mandate, cancelled cheque)

  • GST registration active; ability to invoice consignee with HAL GSTIN

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) card

3

RCMA approval copy for source

4

Cancelled Cheque

5

EFT Mandate certified by Bank

6

Vendor Code Creation documents

7

Technical bid documents demonstrating RCMA compliance

8

Any previous supply experience with HAL or similar defence programs

9

GST/invoice addressing to consignee with HAL GSTIN

Frequently Asked Questions

How to bid for HAL helicopter spares lamp supply in Kolkata 2025?

Bidders must submit RCMA approval copy, GSTIN, PAN, cancelled cheque, and EFT Mandate along with the quotation. Ensure HAL consignee GSTIN on invoice and follow 30 days ARO delivery for initial batch; participate with RCMA-compliant lamp items EN2240-307/AST307/CM307.

What documents are required for HAL RCMA lamp tender in West Bengal?

Submit GST registration, PAN card, RCMA approval copy, cancelled cheque, EFT Mandate certified by bank, and HAL vendor code creation documents. Also provide technical compliance certificates and past experience in defence component supply if available.

What are the exact lamp part numbers in HAL tender 2025?

Part numbers EN2240-307, AST307, and CM307 correspond to LAMP items; four line items cover 1847 lamps plus additional smaller quantities and a bulk line item of 3075 lamps, all with delivery within 30 days ARO for initial batch.

What is the delivery schedule and quantity flexibility for HAL lamp supply?

Initial batch must arrive within 30 days ARO; overall quantity may be increased up to 50% during contract via option clause. Extended delivery periods apply per calculated formula, minimum 30 days, with delivery timelines defined per line item.

What are HAL payment and GST terms for this procurement?

GST reimbursement will be as actuals or applicable rates (whichever is lower) up to quoted GST%. Invoices must be raised to the consignee with consignee GSTIN; payment terms follow HAL policy after verification of RCMA and documents.

How to ensure RCMA approval meets HAL vendor requirements?

Provide valid RCMA approval copy with your quotation; without RCMA approval, quotation may be excluded from evaluation. Ensure all lamp items are sourced from RCMA-approved sources and align with HAL’s vendor code process.

What are the delivery locations for HAL lamp procurement in 2025?

Delivery address is HAL Barrackpore, 9 Topkhana Road, Barrackpore, Kolkata 700120, West Bengal; installation/commissioning, if covered, occurs at this location as specified by HAL terms.

What is the scope of option quantity adjustments in HAL tender?

Purchaser may increase or decrease bid quantity up to 50% at contract placement and during currency at contracted rates; additional delivery time is calculated as (increased quantity/original quantity) × original delivery period with a minimum of 30 days.