GEM

Employees State Insurance Corporation ISO 9001 Certification Services Tender Ludhiana Punjab 2025

Bid Publish Date

26-Nov-2025, 4:27 pm

Bid End Date

15-Dec-2025, 10:00 am

Value

₹40,000

Location

LUDHIANA , PUNJAB

Progress

Issue26-Nov-2025, 4:27 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory ISO 9001:2015 QMS certification support and awareness workshop for ESIC Ludhiana
  • • Estimated contract value ₹40,000 with year-wise payment on completion
  • • 25% contract quantity/duration variation allowed at issue and post-issuance
  • • Escalation matrix and dedicated toll-free service contact required
  • • Past experience proofs acceptable: client contract, invoices with self-certification, or execution certificates
  • • No advance payment; payment after certification completion
  • • Non-transferable contract; consent required for assignment or sub-contracting
  • • Upload of all requested certificates and ATC documents is mandatory

Categories 10

CA FIRM ACCOUNTANT FIRM PRESSURE VESSEL QUALITY ASSURANCE AUDIT QUALITY MANAGEMENT ASSURANCE SERVICE FIRE BREATHING APPARATUS PHOTOGRAPHIC CAMERAS DIAMONDS CONSULTING

Tender Overview

The Employees State Insurance Corporation (ESIC) invites bids for ISO 9001 Quality Management System (QMS) certification services in Ludhiana, Punjab. The scope includes consulting, initial audit, surveillance audit, recertification audit, and a workshop on ISO awareness for employees. Estimated value is ₹40,000 with no explicit EMD amount disclosed. The procurement allows a contract quantity/duration variation of up to 25% at issuance and subsequently, and bidders must confirm capability to meet this adjustment. Location and organization details anchor this tender in the tender in Ludhiana and ESIC procurement ecosystem.

Technical Specifications & Requirements

  • Service scope: ISO 9001:2015 QMS consulting, including Initial Audit, Surveillance Audit, Recertification Audit and a training/workshop on ISO awareness.
  • Standard referenced: ISO 9001 for QMS certification activities and guidance on documentation.
  • Financials: Estimated value of ₹40,000; no advance payment.
  • Support/Top-line requirements: Escalation matrix and dedicated toll-free service contact; bidder/ OEM must provide service support numbers.
  • Past Experience proof: Acceptable documents include client execution certificates, contract copies with invoices, or third-party release notes as evidence of prior ISO-related services.
  • Compliance notes: Upload all required certificates and ATC documents; ensure no assignment/sub-contract without buyer consent.

Terms, Conditions & Eligibility

  • Payment terms: Payment will be made year-wise after completion of certification; no advance payment.
  • Variation clause: Buyer may adjust contract quantity or duration by up to 25% at contract issue and must honor revised terms.
  • Financial standing: Bidders must confirm they are not in liquidation or bankruptcy; provide an undertaking.
  • Documentation: Submission of GST, PAN, experience certificates, financial statements, and relevant certificates is mandatory.
  • Liability: Seller remains liable jointly with any assignee/sub-contractor for contract performance.

Key Specifications

  • Product/Service: ISO 9001:2015 QMS certification consulting, initial/surveillance/recertification audits, ISO-awareness workshop

  • Estimated value: ₹40,000

  • Location: Ludhiana, Punjab

  • Standards: ISO 9001 for QMS; documentation guidance aligned with ISO practices

  • Experience proof: contract copies, client execution certificates, or third-party notes

Terms & Conditions

  • EMD: Not specified in the provided data

  • Payment: year-wise after completion; no advance payment

  • Variation: up to 25% change in quantity or duration

Important Clauses

Payment Terms

Payment will be released year-wise after completion of certification; no advance payment is permissible.

Delivery Schedule

Delivery/completion timeline is tied to certification milestones; exact dates not specified in the data.

Penalties/Liquidated Damages

Not explicitly specified in the tender data; rely on standard ESIC contract provisions and ATC terms.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy; provide undertaking

  • Must have capability to perform ISO 9001 QMS certification services including audits and workshops

  • Ability to supply dedicated support (escalation matrix and toll-free numbers) for service delivery

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates or execution certificates from prior ISO-related engagements

4

Contract copies with invoices or client completion certificates

5

ATC documents and any bid-specific certificates

6

Certification/quality standards documents (ISO-related) and escalation/contact details

7

Proof of financial status (if requested in terms)

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for the ISO 9001 tender in Ludhiana with ESIC 2025?

Bidders must submit GST, PAN, experience certificates, and financials along with ISO-related certifications. The contract covers consulting, initial, surveillance, and recertification audits, plus an awareness workshop. Ensure you can provide year-wise payments and meet the 25% variation clause. Prepare escalation contacts and proof of prior ISO projects.

What documents are required for ESIC ISO tender in Ludhiana?

Required documents include GST certificate, PAN, experience/construction of ISO-related work, client contracts with invoices or execution certificates, ATC documents, and any ISO/quality standard certifications. Ensure all certificates are uploaded to avoid rejection and provide escalation contacts.

What are the payment terms for ESIC ISO certification services?

Payments are made year-wise after certification completion; no advance payment is permissible. Ensure milestone evidence is provided for each certification stage and submit all required invoices and completion certificates to substantiate payments.

What is the estimated value and scope of the Ludhiana ISO bid?

The estimated contract value is ₹40,000 for ISO 9001 QMS consulting, initial, surveillance, and recertification audits, plus an employee awareness workshop. The scope includes documentation guidance and training aligned with ISO 9001 standards.

What is the variation clause for ESIC ISO procurement 2025?

The buyer may adjust contract quantity or duration up to 25% at the time of issue and after contract issuance. Bidders must accept revised quantity or duration terms and comply with updated schedule and scope.

What qualifies as past experience evidence for this tender?

Acceptable proof includes a contract copy with invoices and bidder self-certification, client execution certificates, or third-party inspection notes demonstrating ISO-related service delivery and relevant scope.

Which standards are referenced for the ISO project in Ludhiana?

The primary standard is ISO 9001 for Quality Management Systems. The bidder must provide ISO-related certifications and documentation guidance aligned with ISO 9001 requirements and ESIC expectations.

Are there any mandatory escalation or support requirements?

Yes, bidders must provide an escalation matrix with telephone numbers for service support and a dedicated toll-free line to ensure prompt assistance during the project lifecycle.

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